Intermediate Guide to PowerPoint Presentation

1. POWERPOINT PRESENTATION
WORKSHOP
INTERMEDIATE COURSE
BY CLEARLY BLUE

2. WHAT'S IN IT FOR YOU
You will be able to:
• Create a PowerPoint
• Understand the various functions available in PowerPoint
• Use the style, design, process, colours and save options
• Understand the do’s and don’ts while creating a PowerPoint presentation

3. TABLE OF CONTENTS
Steps to create a new PowerPoint
Animation
Style
Slide size
Edit slide template design
Align objects to your slide
Design
Shapes
Dos and Don'ts

4. STEPS TO CREATE A NEW POWERPOINT
Step 1: Open PowerPoint.
• Click or double-click the PowerPoint app icon available in the file menu.
• This will open the PowerPoint templates page.

5. STEPS TO CREATE A NEW POWERPOINT
Step 2: Review the available templates.
• You can scroll through the templates page until you find one which you like.
• Templates include things like custom color schemes, fonts, and general appearance.

6. STEPS TO CREATE A NEW POWERPOINT
Step 3: Select a template.
• Click the template that you want to use.
• If you don't want to use a template design, click the Blank template in the upper-left side of the
page.

7. STEPS TO CREATE A NEW POWERPOINT
Step 4: Select a theme if possible.
• Many templates have different color schemes or themes indicated by colored boxes in the lower-
right side of the window;
• Skip this step if your selected template doesn't have any themes available.

8. Template Theme / Colour - By clicking one of these boxes you can
change the color scheme and/or theme for your template.

9. Step 5: Click on Create. It's in the bottom-right corner of the window. This action
selects your template and creates your PowerPoint presentation.

10. STEPS TO CREATE A NEW POWERPOINT
Step 6: Create a Title
• Once you have created your template you need to create a title
• The title slide should contain only the title and sub-title
You can type your title here
You can type your sub-title here or
leave it blank

11. Step 7: Select a transition
for your title slide.

12. SAVING YOUR PRESENTATION
• Now that you have completed creating your
presentation, you have to save the file.
• You can choose the location to save the PPT
file. For example – On your PC, Ondrive, and
so on.
• There are multiple formats in which a PPT can
be saved. A few of the formats are PDF, GIF,
Video and so on.

13. INSERT OPTIONS
New Slide
Table
Pictures
Online Pictures
Screenshot
Photo from an album
Shapes
Icons
SmartArt
Chart
Link
Text Box
Header & Footer
Word Art
Date & Time
Equations & Symbols
Video & Audio

14. INSERT NEW SLIDE: You can select the type of slide you
require.
In the drop-down menu, click one of the following to add
it to your presentation:
• Title Slide
• Title and Content
• Section Header
• Two Content
• Comparison
• Title Only
• Blank
• Content with Caption
• Picture with Caption

15. INSERT NEW SLIDE: You can select the type of slide you
require.
In the drop-down menu, click one of the following to add
it to your presentation:
• Title Slide
• Title and Content
• Section Header
• Two Content
• Comparison
• Title Only
• Blank
• Content with Caption
• Picture with Caption

16. • You can move or arrange slides as per the order you require for
your presentation.
• This is possible by clicking and dragging a slide's preview box up
or down on the left-hand column of the PowerPoint window.
ARRANGE SLIDE

17. ANIMATIONS
• You can animate text, images, photos, charts, SmartArt, etc.,
once you have inserted these on your slide.
• Let us now look at how this is done.
• Here is an image that has been inserted.
• Now, let us add an animation to this image.

18. ANIMATIONS
• Click on the image and then click on the animations icon
on the tool bar on the top of the PowerPoint window.
• Click on the type of animation that you would like to
apply for the selected image.
• Options available are – Appear, Fade, Fly In, and so on.

19. You can choose from the various options available:
ANIMATIONS
ENTRANCE ANIMATIONS
EMPHASIS ANIMATIONS
EXIT ANIMATIONS
MORE ANIMATIONS

20. ANIMATIONS
• The animation we have chosen for this image is “fly in”
• You can also change the effect option for the animation
• This changes the direction of the animation
• For example – From Top, From Bottom, From Left, From Right, etc.
• As mentioned earlier, animation can be given to text also.
Did you notice the Wipe animation applied
to the text in this slide?

21. STYLE
• Make sure that the pre-set PPT themes complement your needs.
• Choose the right font style and size.
• Avoid PPT action sounds
• PowerPoint makes bulleting automatic – however you need not have
bullet points in all the slides. Use bullets wherever it is appropriate.
• When you insert shapes, they are in blue colour by default. You can
customize the shape colours as per the theme.
Default
colour of a
shape
Customize
d colour of
a shape

22. SLIDE SIZE
• You can create customized slide sizes for your presentation.
• In the top-left corner of the tool bar, choose “Design."
• Select “Slide Size” that is on the top right hand corner of the Design tool bar.
• Click on the drop down menu.
• Choose the standard or wide screen option.
• Your background is resized!

23. SLIDE SIZE
• For a customized slide size, click on ‘’Custom Slide Size” option in the drop down menu.
• Type the height and width of the background you require, and click "OK."
Tip: Resize your slides before you add any
objects to them or the dimensions of your
objects will become skewed.

24. • Edit your PowerPoint template before you start adding content on slides
• This way, you don't have design each and every slide.
• Select “View" in the top menu bar.
• Click "Slide Master."
• Make any changes you like, then click "Close Master."
• All current and future slides in that presentation will use that template.
HOW TO EDIT SLIDE TEMPLATE DESIGN
Here's how you
do that

25. • You may have to use a pre-existing template that you have to use in your presentation.
• Select “View" in the top menu bar.
• Click "Slide Master.“
• Click on “Insert Slide Master” option on the top-left hand corner of the menu bar.
• A new Slide Master opens on the left hand side in the thumb nails – Copy and paste your pre-
existing template here.
• Make any changes you like, then click "Close Master."
• All current and future slides in that presentation will use that template.
HOW TO EDIT SLIDE TEMPLATE DESIGN

26. ALIGN OBJECTS TO YOUR SLIDE
• Properly aligned objects on your slide makes it look polished and professional.
• You can manually align images by selecting the image and dragging it across the slide and
placing it wherever you like.
• Or you can simply let the PowerPoint work its magic for you.
Select and drag the image to place it at any
position on the slide

27. DESIGN
Get more control over your objects' designs using "Format" menus.
• Format menus allow you to do fine adjustments that otherwise seem
impossible.
• Right click on an object and select the "Format" option.
• You can adjust shape, text, colour, size and much more.
• The main options can be found on PowerPoint’s format toolbars, look for
complete control in the format window menu.
• Some examples of options available include:
o Adjusting text inside a shape.
o Creating a natural perspective shadow behind an object.
o Recoloring photos manually and with automatic options.
The menu that will
pop up looks like
this:

28. CREATE SHAPES
• The potential for good design with shapes is readily
available in PowerPoint.
• PowerPoint provides great shape options beyond the
traditional rectangle, oval, and rounded rectangle
patterns.
• Today’s shapes include a highly functional Smart Shapes
function, which enables you to create diagrams and flow
charts in no time.
• You can use shapes to help express your message more
clearly.
Explore “SmartArt” available
under the “Insert” menu bar.

29. CREATE CUSTOM SHAPES
• When you create a shape, right click and press "Edit Points."
By editing points, you can create custom shapes that fit your
specific need. For instance, you can reshape arrows to fit the
dimensions you like.
• By using these tools rather than trying to edit points precisely,
you can create accurately measured custom shapes.
Before Editing a Shape
After Editing a Shape

30. CREATE CUSTOM SHAPES
• Another option is to combine or group two or more
shapes together.
• Select shapes that you like to group.
• Align / distribute the shapes (Ex: center/middle)
• Then right-click and go to the "Group" sub-menu
and click on Group option.
• This can be done by selecting the shapes and
editing via Drawing Tools Format also.
After
Before

31. CROP IMAGES TO CUSTOM SHAPE
• You can crop existing images into new shapes.
• Click on the image and go to Drawing Tools in
the menu bar and select "Format“.
• Click "Crop," then select any crop option that
you require from the drop down menu.
o Crop – enables you to mask the portions of the
image that are to be hidden.
o Crop to shape – enables you to change the
shape of the image.
o Aspect Ratio – enables you to adjust the size /
height / width of the image
Before Cropping
Image
After Cropping
Image

32. DO’S AND DON’TS
Mistakes you should avoid while
designing a presentation!

33. DO’S AND DON’TS
Avoid too much
information on the
slide
YOU ARE NOT CREATING A
DOCUMENT.
YOU ARE CREATING A
PRESENTATION!

34. DO’S AND DON’TS
Avoid too much
information on the
slide
• Keep one main point per slide
• Keep it relevant
• Don’t overdo it with senseless data

35. DO’S AND DON’TS
Visuals
• Make impact with strong visuals
• Don’t use fonts that are not clear
• Try and stick to one font style throughout
the presentation

36. DO’S AND DON’TS
Visuals
Spacing and Alignment
• Use colours, images and alignment
consistently across the slides. This gives
cohesive look & helps separate your ppt
into recognizable divisions
• Use visuals / images of the same style and
type
• Stick to one colour scheme throughout the
ppt – Refer ColorLovers.com

37. DO’S AND DON’TS
Preparation
• A great presentation requires hard work
and preparation time
• Preparation – collect data, organise, plan
ahead
• Design a presentation and not just copy
paste content and images on slides

38. DO’S AND DON’TS
Preparation
• Weave a story and show a few slides to
support it
• Refer: Resonate by Nancy Duarte
• Make the presentation both interesting and
visually appealing – by using the right
colour palette

39. DO’S AND DON’TS
Balance visual
backgrounds with
text
• When you have to present a lot of
information in a short span of time, it can
get messy.
• To simplify this type of presentation, it's a
good idea to use a visual table of contents.
• A color-coded index clearly signifies the
start and finish of each section to make it
easier for the viewer to follow and keep
track of the information.

40. DO’S AND DON’TS
Types of
presentation
• A few types are listed below:
▪ Doodle
▪ Hand drawn illustrations
▪ Image with text
▪ Blurring effect

41. COLOURS
Primary
Secondary
Tertiary

42. COLOURS
The primary colours are red, yellow, and
blue.
• These are colours that cannot be created by combining
two other colours.
The secondary colours are green, purple,
orange.
• They are formed by combining the primary colours as
shown in the image.
Tertiary colours are created by mixing
primary colours with secondary colours.

43. COLOURS - RGB
• RGB colour models are designed for electronic displays,
including computers.
• RGB stands for Red, Green, Blue.
• RGB is based on the additive colour model of light
waves meaning, the more colour you add, the closer you
get towards white colour.
• For computers, RGB is created using scales from 0 to
255.
• For Black colour – RGB is R=0, G=0, and B=0.
• For White colour – RGB is R=255, G=255, and B=255.

44. COLOURS - RGB
• You must have noticed that some colours look
great together and others don’t.
• The colours you choose can help enhance a design.
• It can also decrease the quality of your design if
the colours chosen are not correct.

45. COLOUR CONTEXT
• Observe the pairs of circles in the image shown
here.
• The colours used in the inner circles are constant.
However, the colours used in the outer circles have
an impact on the overall colour context.
• Keep in mind the colour context when designing a
presentation.

46. LET US NOW DEVELOP A PRESENTATION
• Keep in mind all that you have learnt today and create your own presentation
• Create a PPT about your profile.
• You have 30 minutes to develop & 5 minutes to present it to the group.

47. REFERENCE
• https://www.wikihow.com/Create-a-PowerPoint-Presentation
• https://blog.hubspot.com/marketing/easy-powerpoint-design-tricks-ht
• https://blog.hubspot.com/blog/tabid/6307/bid/6012/17-examples-of-great-
presentation-design.aspx
• https://blog.hubspot.com/marketing/color-theory-design
"You Don't Suck at PowerPoint," Jesse Desjardins

48. THANK YOU!