1. David Shinkfield
Computer Learning
Center at Ewing
February 2010

2. Backing up your computer
 Why do we back up?
 What to back up?
 How often to back up?
 What will we back up to, and what will it cost?
 How to make it (almost) automatic
 Backing up the Operating System and Programs
 Security and your computer

3. Reasons to Back Up your computer
1. Your digital photos are priceless
2. Your music library took you a lifetime to compile
3. Your brilliant thoughts—lost forever!
4. Protect your digital filing cabinet
5. You can take your laptop almost anywhere (but it’s
not invincible)
6. Hard disks don’t last forever
7. Viruses, worms, and malware, oh my!
8. Disaster strikes
9. Data recovery is pricey and it doesn’t always work
Thanks to PC Magazine

4. Our Purpose
 To create a copy of our private and personal
information so that we can recover it regardless
of the disaster that strikes.
 Secondly, to return the computer to its working
condition as easily as possible.

5. What should we back up?
In simple terms – everything,
but let’s be more specific

6. Where is this information stored?
3.5 inches

7. Some Definitions
 The size of the filing room – or the
size of your hard disk is measured in
BYTES
 1000 bytes = 1 Kilobyte (KB)
 1000 Kilobytes (KB) = 1 Megabyte
(MB)
1400 KB or
• 1000 Megabytes (MB) = 1 Gigabyte 1.4 MB
(GB)
Typical hard drive today between 200 and 500
GB

8. How information is stored in our
computer (on our Hard Disk)
• My
Documents
Windows Your
• Favorites or
XP,Vista Programs Bookmarks
Data
• Email and
or 7
contacts
Word, Excel, Quicken, Firefox, Picasa etc., etc.
Supplied on a CD This is information unique to
or DVD, or with computer when you of grand-kids,
Installed with
you – photos
buy it (and
some computers, Restore Disk), bought later on
included on the
your financial data, your
a CD or downloaded from the Internet
a Restore Disk. emails and contacts, your
music library etc.

9. Your data
 Stored in My Documents
 Photos of grand-
kids, your financial
data, your music library
• Your emails and contacts
• Storage location
depends on email
program
• Favorites or Bookmarks
• C:Documents and
SettingsUser
NameFavorites

10. How much room do I need for my
back up
• Firstly, My
Documents
• Click Start. Right click
on My Documents and
select Properties
• Select General tab
• The size of My
Documents is shown

11. How much room do I need for my
back up
How much storage do I
need for my Back Up
• Firstly, My You will you’re
Documents probably find that
My Documents file is
about 1 GB

12. How much room do I need for my
back up
 Secondly, My Favorites  Thirdly, your Email and
or Bookmarks Contacts
 This is a small file and  For most people, this
it will be less than 0.25 also is a small file and
will be less than 0.5 GB
GB

13. How much room do I need for my
back up
So, in summary
 My Documents 1 GB
 Favorites or Bookmarks 0.25 GB
 Email and Contacts 0.5 GB
Total 1.75 GB

14. How much can I store
Digital Digital Digital DVD Video
Music Photos Videos Quality games
(MP3) (JPEG) Hours of Movies (2 Number of
Hours of Number of videos hours) exciting
high quality brilliant Quantity of games
music digital 2 hour DVD
photos movies
100 GB 1,665 32,000 100 25 50
500 GB 8,330 160,000 500 125 250

15. What will we back up to?
 External Hard Disks
 Flash Drive
 CD or DVD
 On Line back up

16. External Hard Disks
Cost $60 - $150
Capacity 60GB – 1000GB
Speed Fast
Advantage

17. Flash Drive
 Cost $10 - $60
 Capacity 1GB – 32GB
 Speed Fast
 Advantage

18. CD or DVD
 Cost $0.10 - $3
 Capacity 650MB – 8GB
 Speed Medium Fast
 Advantage

19. On-Line back up
 Cost 2GB – Free
(Unlimited $60 per year)
 Capacity 2GB – unlimited
 Speed Slow
 Advantage

20. On-Line back up
Recommendation from PC
World
 www.Mozy.com/home
 “Once you set it up, it
quietly backs up your files
in the background as you
work. The first full back
up can take days, but you
will barely notice it after
that” PC World

21. What will we back up to?
External Drive Flash Drive CD or DVD On-Line
Large-Huge
Cost $60 - $150 $10 - $60 $0.10 - $3 each $60 per year
Capacity Large Medium Small Small-Medium
Speed Fast Fast Fast Slow
Advantage

22. External Drive back up
How to make it (almost) automatic
 Windows includes a Back-Up Wizard
• Drives frequently come with Back-up software.
• If not, there are free programs that work well. I use
Replicator, developed by Karen Kenworthy
(http://www.karenware.com/powertools/ptreplicator.
asp or just Google Replicator)

23. Windows Back-Up Wizard
 Click Start, then All
Programs, then
Accessories, then System
Tools and then Backup
 This opens the Wizard
(Right clicking on Backup
and select Send to
Desktop will create a
shortcut on the Desktop)

24. Windows Back-Up Wizard

25. External Drive back up
How to make it (almost) automatic
 Windows includes a Back-Up Wizard
• Drives frequently come with Back-up software.
• If not, there are free programs that work well. I use
Replicator, developed by Karen Kenworthy
(http://www.karenware.com/powertools/ptreplicator.
asp or just Google Replicator)

26. External Drive back up
How to make it (almost) automatic

27. External Drive back up
How to make it (almost) automatic
 Windows includes a Back-Up Wizard
• Drives frequently come with Back-up software.
• If not, there are free programs that work well. I use
Replicator, developed by Karen Kenworthy
(http://www.karenware.com/powertools/ptreplicator.
asp or just Google Replicator)

28. Replicator
 Automatically backup files, directories, even entire
drives! Karen's Replicator copies selected files from
one drive/folder to another. Source and Destination
folders can reside anywhere on your network.
 Options include repeated copies at intervals as short as
a few minutes, or as long as several months, copy only
files that have changed, and the replication of folder
and file deletions.

29. Replicator

30. Replicator

31. Replicator

32. What about backing up the
Operating System and Programs
• My
Documents
Windows Your
• Favorites or
XP or Programs Bookmarks
Data
• Email and
Vista
contacts
• Windows Back Up Wizard allows you to back
up all the information on your computer
• Programs such as Norton Ghost and Acronis
True Image enable you to create an “image” of
your hard drive

33. How to restore your data
If you get a virus, and your computer won’t boot, you
may need to reinstall Windows.
 If you have a Windows CD, and know the
Authentication Code, you can boot from the CD and
REPAIR Windows. This keeps your data and settings
 If you have a Restore CD from your computer
manufacturer, using it will return your computer to
the state when it was new. All your data will be
destroyed. You will also need to reinstall any
programs that you have added.

34. My recommended Back Up Plan

35. My recommended Back Up Plan
1. Divide the hard disk in your computer into two
“partitions”. This is like having two file cabinets –
one for Windows and programs and the second
for your data
C: Drive D: Drive
Windows and Data
Programs
2. Setting up the disk can be done when new or with
programs such as Acronis® Disk Director ($50) or
Partition Logic (free)

36. My recommended Back Up Plan
 Buy an external USB drive

37. My recommended Back Up Plan
 Buy a USB External drive
 Create three “partitions” on the external USB drive
E: Drive F: Drive G: Drive
Back Up 1 Back Up 2 Image

38. My recommended Back Up Plan
Computer Drive
C: Drive D: Drive
Windows and Data
Programs
Schedule Replicator to back up
Data today and every other day
External USB Drive
E: Drive F: Drive G: Drive
Back Up 1 Back Up 2 Image

39. My recommended Back Up Plan
Computer Drive
C: Drive D: Drive
Windows and Programs Data
Schedule Replicator to back up Data
tomorrow and every other day
External USB Drive
E: Drive F: Drive G: Drive
Back Up 1 Back Up 2 Image

40. My recommended Back Up Plan
Computer Drive
C: Drive D: Drive
Windows and Programs Data
Create an image file of
External USB Drive your Windows partition
E: Drive F: Drive G: Drive
Back Up 1 Back Up 2 Image

41. How to Recover your files
Computer Drive
C: Drive D: Drive
Windows and Programs Data
External USB Drive
E: Drive F: Drive G: Drive
Back Up 1 Back Up 2 Image

42. In Summary
The three basic rules of “safe” computing
1. Install an Anti Virus program on your computer
and make sure that it is updated regularly
(automatically)
2. Install a Firewall on your computer and make
sure it is always working
3. Update Windows regularly (automatically)

43. In Summary

44. In Summary
The three basic rules of “safe” computing
1. Install an Anti Virus program on your computer
and make sure that it is updated regularly
(automatically)
2. Install a Firewall on your computer and make
sure it is always working
3. Update Windows regularly (automatically)
Now add
4. Back up your files and data regularly

45. www.ewingsnet.com

46. www.ewingsnet.com

47. What Sex is my
Computer – male or
female

48. The men decided that the
Computer is female because
 No one but their creator understands their internal
logic
 Even the smallest mistakes are stored for ever for
later retrieval
 As soon as you make a commitment to one, you
find yourself spending half your income on
accessories for it

49. The women, however, believed
that computers are male because
 In order to do anything with them, you have to
turn them on
 They have a lot of data but cannot think for
themselves
 They are supposed to help you solve problems, but
half the time, they are the problem
 As soon as you commit to one, you realize that if
you had waited a little longer, you could have got a
better model

50. Thank you
We hope you enjoyed the
talk
Come and sign up for our
classes, learn more and
have fun!