The document provides tips for effectively using PowerPoint in presentations. It recommends keeping designs simple with limited text, using visuals and contrasting colors. Presentations should be concise with one main point per slide and about two minutes spent on each slide. Special effects should be used sparingly and rehearsal is important to work out any technical issues.
2. • Slide presentation software such as PowerPoint
has become an ingrained part of many
instructional settings, particularly in large
classes and in courses more geared toward
information exchange than skill development.
PowerPoint can be a highly effective tool to aid
learning, but if not used carefully, may instead
disengage students and actually hinder
learning.
3. Potential benefits of using presentation
graphics include:
• Engaging multiple learning styles
• Increasing visual impact
• Improving audience focus
• Providing annotations and highlights
• Analyzing and synthesizing complexities
• Enriching curriculum with interdisciplinary
• Increasing spontaneity and interactivity
• Increasing wonder
4. • the name of a proprietary commercial software
presentation program developed by Microsoft.
It was developed by Microsoft and officially
launched on May 22, 1990. It is part of
the Microsoft Office suite, and runs
on Microsoft windows and Apple's Mac
OSX operating system. The current versions
are Microsoft Office PowerPoint 2010 for
Windows and Microsoft Office PowerPoint 2011
for Mac.
5.
6. • Office Button
– Replaces the File Menu found in the previous versions of
PowerPoint.
• Quick Access Toolbar
– Contains common commands such as Save, Undo, and
Print. You can add more commands as well.
• Title Bar
– Displays the name of the program you are using and the
name of the presentation you are currently working on.
• Close Button
– Click here to close the current presentation. If only one
presentation is open, clicking this button will close the
PowerPoint as well.
• Ribbon
– The tabs on the Ribbon replaces the menus and toolbars
found in the previous versions of PowerPoint.
7. • Slide Pane
– Displays the slide you are currently working on.
• Notes Pane
– Types any note you want to use during a presentation here.
• Status Bar
– Displays information about your presentation, such as your
current location in the presentation. Right-click the status
bar to specify what information is shown.
• Outline Tab
– Focuses on the content of your information rather than its
appearance. Use the outline tab when you want to add
large amounts of text to a presentation.
8. 1. Open Microsoft PowerPoint. The first item presented is a
slide. It contains a title (large box) and subtitle (smaller box)
section.
2. Type "The First Presentation" in the "Title" section. Under it--
the "Subtitle" section--type your name. This is the first slide of
the presentation.
3. Insert an additional slide with the "Title and Content" layout.
As an example, type "Buy a Car" in the "Title" section. Type
"Finance" and "Size" in the "Content" section. After each
topic in the "Content" section, hit the "Enter" key. This
ensures that each topic has a bullet point.
9. 4. Insert a new slide with the "Title and Content" layout. In the
"Title" section, type "Finance." Click in the "Content" section
and go to "Insert" and "Clip Art." Double-click on any picture
of money to insert it into the slide.
5. Insert another slide with the "Comparison" layout. Type
"Size" in the "Title" section. Type "Large" in the left heading
title and "Small" in the right heading title. Under each
section, type the benefits of having a large car as compared
to a small car.
6. Press the F5 key to view the presentation, which PowerPoint
also calls the "Slide Show." Press the down arrow key to
advance to the next slide.
10.
11. • Engage your audience, make your point
Your presentation is over and people are walking out of
the room. What do you want them to be thinking about?
Make sure you say that first and last. You're the one
telling the story, not the slides. Look at every element on
each slide as a graphic--text and images alike. Avoid
complete sentences: use bullet-point lists of single words
and short phrases.
12. • Basics of slide construction
Remember the contrast: dark on light, light on dark. Stick with
two or three font styles and sizes, none too small for people in
the back row to read. No italics, no serifs, and no blinking--ever.
Use drop shadows and other text effects sparingly.
Play it safe by embedding everything in your presentation:
fonts, images, other graphics. This will increase the size of the
presentation file, but today's hardware should handle it.
Besides, 16GB USB flash drives cost less than $20. (See below
for instructions on compressing embedded videos and other
graphics in PowerPoint 2010.)
Keep diagrams simple. If a chart or table has more than a
dozen elements, break it up or consider printing it and
distributing it as a handout or posting it online.
13. Timing is everything--keep a brisk pace, but not too brisk. The
key to maintaining the right pace is practice, practice, practice.
Avoid slide fatigue by averaging two or three slides per minute
at most.
A notable exception to this guideline was one of the best
PowerPoint presentations I've ever seen: a quick succession of
single-word slides timed perfectly with the presenter's speech.
The effect was hypnotic. An audience of a thousand techies
was riveted for a solid 15 minutes and burst into applause at the
conclusion.
• Use video and images that enhance your
message
Cropping the background out of a picture is almost automatic
when you use PowerPoint 2010's aptly named Remove
Background feature. Simply select the image, choose the
Format tab under Picture Tools on the ribbon, and click
Remove Background in the Adjust section to the far left.
14. You'll probably have to manually tweak the background crop by
dragging the borders of the portion of the image PowerPoint
selects for you, and by using the Mark Areas to Keep and Mark
Areas to Remove buttons. The feature can't match the precision
of Adobe Photoshop and other image editors, but for most
presentations, it does well enough.
To make the cropped image a slide background, right-click it
and select Send to Back. You can then insert a text box that will
appear on top of the image. Make sure there's plenty of contrast
between the text and the underlying image so everyone in the
audience will be able to read them.
You can reduce the size of your presentation by using
PowerPoint's Compress Media option: select File > Info >
Compress Media and choose one of the three quality options. If
PowerPoint finds media in the presentation that may cause
compatibility problems, the option to Optimize Compatibility will
be available on the Info tab.
15. • Don't forget the dress rehearsal
Even if the presentation runs without a hitch back at the office
or in the hotel room, always test it beforehand at the actual
venue on the hardware you'll use to present it. Think about the
people sitting in the back row--and the front row and on either
side of the room, for that matter.
Sometimes the most thorough preparations won't prevent
disaster. Always have a backup plan in mind if the presentation
goes belly up. You may actually have to make eye contact with
the audience. This is when your rehearsals in front of the mirror
will pay off.
16. 1. The goal is improved learning
2. Be conservative – keep it simple
3. Use lots of white space
4. Use contrast (dark-on-light or light-on-dark, for
example)
5. Design from top left to bottom right
6. People see graphics first, then text
7. Use large font size – minimum of 18 or 24 points
8. Limit use of boldface, italics, and underlining
9. Don’t write in all upper case letters
10. Use common fonts (Times New Roman, Arial, etc,)
17. • 11. No more than two fonts on a screen
• 12. Be concise with text
• 13. One concept per slide
• 14. Plan on spending two minutes per slide
• 15. Limit use of special effects
(animation, sound, transitions)
• 16. Background patterns usually make screens
harder to read
• 17. When creating original media, use the best
equipment you can find
• 18. Edit files to a minimum meaningful length and
size
18. 1. Start by creating an outline
2. Use Contrasting Colors
3. Use a big enough font
4. Stop the moving text
5. Turn the pointer off
6. Use visuals instead of text slides
7. Have Slides at the End of Your Presentation
8. Be able to Jump to Any Slide
9. Blank the screen
10.Draw on the screen during a presentation
