Smart Use of Smart Phone by Chheda Sanjay Visanji

Effective Use of Smart Phone
1
Kandivali CPE Study Circle
of WIRC of ICAI

Apps – What we will / wont cover
• No exact Apps Link / Apps names
• Will cover only concept to describe Apps
• Wont discuss Diff. Operating System / Phones
• Will avoid showing live demo of slides
CA Sanjay Visanji Chheda 2
• Will avoid showing live demo of slides
• Nothing other than Professional Usage
• Not for any unethical purpose
• Priority – Basics – Office - Safety – Security
• Will cover Safeguarding / Security

Lets understand various Phone OS
• Symbian (Nokia)
• Blackberry (Blackberry)
• iOS (Apple)
• Android (by Google; powered by Linux)
• Android (by Google; powered by Linux)
• Windows (by Microsoft)
• Bada (by Samsung)
• Many others like Firefox OS, Ubantu Touch,
WebOS

Understanding Android version
• Alpha
• Beta
• Cupcake
• Donut
• Éclair
• Froyo
• Lollipop
• Marshmallow
• Froyo
• Gingerbread
• Honeycomb
• Ice Cream
Sandwich
• Jelly Bean
• Kit Kat

Various Operating System and App
• Operating System having highest number of
App is
• Android, followed by
• Apple
• Apple
• Windows
• Blackberry
• Palm
• Symbian and lot many

How to select smart phone
• Analyze your objective of smart phone
• Do you want it for emails, social network,
photo, gaming or “just want to have it”
photo, gaming or “just want to have it”
• Depending on objective of having smart
phone, one can decide right smart phone

How to select smart phone
Parameters
• Budget
• Office / Personal
• Operating System
(and its version)
Parameters
• Keyboard (Touch /
key)
• Screen Size
(and its version)
• Processor Speed
• Camera Pixel
– (Front / Rear)
• Battery Life
• Screen Size
• Memory
• Internal
• SD Card
• Apps available

How to select App
• First and foremost thing – Necessity (avoid any
app which is not important or useful)
• Average Rating – Stars given
• No. of people who have given Rating (more nos.
can also mean more downloads)
can also mean more downloads)
• Free vis Paid
• Editor’s Choice
• Reference – Referred by Google, Apple, Samsung,
Yahoo can also add weight
• Reviews (Always extreme, but can help to decide)

Some useful websites
Apps Store Website
Google Play https://play.google.com
Apple App
Store
www.apple.com/iphone/from-the-app-store
Blackberry http://appworld.blackberry.com
Blackberry http://appworld.blackberry.com
Windows
Phone
http://www.windowsphone.com/store
Amazan App
Store
http://www.amazon.com/appstore
Samsung
App Stores
http://www.samsungapps.com

Apps that are Must
• Cloud Printing
• App Credential
Verifier
• Remote Access
• Family Tracker
• Anti Virus / Anti
Theft
• Memory Cleaner
• Task Reminder
• Family Tracker
• App Lock
• Sheet / Word Viewer
• In Case of
Emergency
• Task Reminder
• File Transfer
• Launcher
• Wi-fi Hotspot
• Battery Manager

Best way to install App
• Go to Website, like Google Play, Apple,
Samsung, etc from Desktop / Laptop
• Wherever possible, register your mobile with
such Website
• Then, when you select any App, directly Install
Icon will come on Computer Screen
• Major Benefits – You get to know Reviews,
Number of Installs, Ratings, Other Simillar
Products and Other Products from Developer

Best way to Install App

Controlling Apps access
• There are no free lunch
• Each App which offers you
something takes back
something
• Each App tries to read
• Each App tries to read
either your contacts, location, usage pattern,
websites visited, calendar, calls
• One needs to be careful before installing any
app

Controlling Apps access – conti.
• Apps often ask for access to
– Read Contacts
– Send / Receive Messages
– Dial / Receive Calls
Share your Location
– Share your Location
– Monitor your Calls
– Read / Edit your Calendar
– Connect to Internet
– Share your Browsing data

Controlling Apps access … conti..
• There are Apps like “Clueful”
• They rate each app on your phone according
to data that they read / copy / access
• Give rating to such apps like
– No Risk
– No Risk
– Moderate Risk
– High Risk
• Avoid High Risk apps unless really needed
• Or Install once and remove when not needed

Controlling Apps access - Clueful
• Clueful is an app
which once installed
checks access rights
of each app installed
• One needs to check
• One needs to check
periodically access of
app installed and
remove one which
are High Risk

Income Tax Apps

Companies Act Apps

Service Tax Apps

Value Added Tax Apps

Other Law Apps

Other Laws Apps

Tally Apps

Accounting Apps

Direct to Home TV Apps

TV Remote Control Apps

Wi-Fi Hot Spot
• Internet for Laptop, etc., through Smart Phone
– Normally available in latest Smart Phone
– If feature not in Smart Phone, can be added
through App

To Do List Apps

File Transfer App

Stock Market

Foreign Exchange Update

Commodity Update

Scanner / Card Scanner

PDF Readers / Markers

Memory Cleaner Apps

Weird App – App worth Rs. 66,000

Some Other Costly App

Word Lens

Bookmark Importing Apps

Messenger Apps

Some What’s App Tricks / Tips
• If some one is sharing location;
check how location has come
• Backup – Settings - Chats and calls -
Chat backup
• Will let you setup an automatic
Google Drive backup. Next time you
Google Drive backup. Next time you
install WhatsApp from any device, you
can simply select Google Drive backup
option at setup screen, to have all
your up-to-date messages injected
into your device, straight from the
cloud

Some What’s App Tricks / Tips
• Star Mark the Message (only for iOS)
• Just write Date or “Today” or “Tomorrow” or
“Yesterday” and it will appear as hyperlink to
be ready to added to Calendar (only for iOS)
• Search by Name or Group Name or some
word used in Chat
• You can “Mark as Unread” any chat by
pressing long

What’s App on Web
• Go to https://web.whatsapp.com

What’s App on Web
• Click on ‘:’ on What’s App and click on
“WhatsApp Web”

Whats App on Web
• Scanner will appear which
will scan QR Code shown
on Desktop and within
seconds, your What’s App
Screen will appear on
Screen will appear on
Desktop

Apps to help you Sleep. . .

Wake up Alarms

Apps for News

News Apps

Photo Editing Apps

Paper Craft Apps

Maths Apps

Dictionary Apps

Learn Languages Apps

Magnifying Mirror Apps

Learn Music Apps

Brain Teaser Apps

Some No Sense Solar Charger App

Books

Do’s and Don'ts
• Ensure maximum security for emails, banks,
other important accounts like Facebook,
Twitter, LinkedIn
• Avoid unnecessary, unrequired, Nonsense
Apps
Apps
• Avoid Apps which offer free music, movies,
calls or messages (many of them compromise
with your phone data, contacts, etc)

Excel, Word, PPT, PDF Viewer
• Too many App available for viewing, limited
edit, etc
• Complete version of any App for Office
documents or Adobe document are Paid
• One can install based on “No. of downloads”,
“Ratings”

Excel, Word, PPT, PDF Viewer

Signing Documents

Weird Apps . . Mosquito Repellant

Printing from Smart Phone, Tablet
• Nowadays, we use iPhone, Smart Phone, iPad
and other Tablets more than normal laptop
and desktop
• But when it comes to taking print out from
any of these device to normal printer
any of these device to normal printer
• We have to save file, picture, etc., in Gallery,
then send it via email to desktop / laptop
• Take print from desktop / laptop

Cloud Print to make it Smarter
• Cloud Print helps you to print from these
devices even when printer is not wireless
• All you need is
– Google Account
– Desktop & Printer
– Internet on Desktop as well as iPhone / iPad

Chrome Setting
• Log on to your desktop /
laptop which is connected
to normal printer
• Go to Chrome and click on
• Go to Chrome and click on
• From drop down menu
click on Settings

Chrome Advanced Settings
• In Setting
tab, go to
bottom
• Click on
“Show
“Show
advanced
settings”

Add Cloud Printer

Cloud Printing
Select printer and once you
add that printer, you can
also share it with your
friends, relatives and
friends, relatives and
colleagues

Install Print App on iPhone, iPad

Cloud Printing – How it works
Your Smart Phone,
iPad, iPhone, Tablet
Printers with Wi-Fi,
Bluetooth facilities
(not covered in this
presentation
Normal Printer
(not wireless)
Google Cloud Print which
is connecting all these
devices

Cloud Printing - Sharing
• Once you have added normal printer from
your login id, you can share it with your family
members, friends, colleagues
• To share your printer with all of them, all you
need is their Google id / Gmail accounts
need is their Google id / Gmail accounts
• Once you have added their email id, they have
to just download Print App on their device
• When they install Print App, your share Printer
will appear on their screen

Cloud Storage Apps
• Having smart phone, installing more and more
app and with more media files, storage is
always concern
• Again, having too large memory card makes
phone slow
phone slow
• Better to move un required files to PC, etc
• Other option is Google Drive
• One can store files, folders on Drive

Cloud Storage Apps - Dropbox
• Dropbox is a service
which allows you to
sync your desktop,
tablet and mobile
• Any documents, photos or videos which you
• Any documents, photos or videos which you
share in dropbox are then accessible from
your phone, computer as well as website
• One can also share these documents, photos
and videos with their family and friends

Cloud Apps

Backup - Restore
• As we sync all our social accounts, contacts,
personal and office email, Backup of Phone
becomes more and more relevant
• Every smart phone offers in built features of
Backup / Restore
Backup / Restore
• Better to have good app for backup of
contacts [and need to test restore before
blinding relying on backup]

Google Goggles
• Open Goggles
• Take picture
• It will analyse
photo and will
photo and will
show results that
resemble to
photo, bar code,
QR Code
captured

Contacts / Accounts management
• When switching to smart phone
• Upload all contacts in CSV format to your
Gmail account; then add Gmail account in
your new smart cell
• You can add your Facebook, LinkedIn,
• You can add your Facebook, LinkedIn,
Google+, Skype, Gmail and Samsung Account
• Friends / Contacts from all these accounts will
be uploaded in your cell
• You may have to join some double names

Importing Contacts to Gmail
• Your contacts may be stored in old phone,
outlook, outlook express, windows live
• Any such package allows to export the same
to CSV format
• Reduce contact data fields to the minimum
• Reduce contact data fields to the minimum
(more field would require more mapping)
• Import CSV to your Gmail Contacts
• Once you add your Gmail account on your
phone, all your contacts would appear on cell

Importing Visiting Cards
• Whenever we leave out of any meeting, our
pockets are full of visiting cards; but all yet to
be stored in our smart phone
• Apps are available which help you to import
all data from visiting cards
all data from visiting cards
• With help of such App, one has to just
– Take photo of visiting card
– Once you capture photo, all the data of visiting
card gets converted in Contact along with image
of VC which can be saved in phone

Some Weird Apps . . .

Your Social Accounts
• Every Social Network is available in Apps
• ChatOn, Facebook, Google+, Twitter, Gtalk,
LinkedIn, Skype, Youtube and what not
• But “WhatsApp” leads all of them
• But “WhatsApp” leads all of them
• For free call, messages one can use “Viber”
• “Tango” even offers Video Chat like G Talk
• Benefit of most smart phones is that you can
sync / join all friend’s contacts in one``

Avoiding nonsense calls / message
• Apps can help you to avoid spam message,
marketing calls
• Apps can help you to have cell phone
directory to help identify calls
• Truecaller (Tel. Directory incl. Cell No.)
• Call Filter
• Call Black List

Truecaller
• App which has
directory of landline
as well as cell numbers
• Helps a lot to manage
• Helps a lot to manage
unwanted / marketing calls
• It also has online directory to check numbers
which are in their database

Wi-Fi [Portable Tethering]
• Often you are on the move and don’t have
data card and want to access net or send
urgent email
• One can share internet of phone through Wi-
Fi (often in-built in phone; else through app)
Fi (often in-built in phone; else through app)
• Cell connects to internet and shares it to other
authorized laptops, machines, phones, etc
• Wi-Fi Hotspot

Accessing your remote computers
• When you are on move and want to access
your office / home computer’s file
• Team Viewer
• Similar package should be on office / home PC
• Similar package should be on office / home PC
• Once login in app on your smart phone
• You can view / edit / copy / paste files
• You can operate your PC from your phone

Accessing your remote computers

Getting notification on computers

Apps Lock
• Often we have to share phone with office
staff, client, colleague, family member or kids
• And we are scared for sharing some
confidential / controversial data / images /
video in the phone
video in the phone
• Apps Lock is an App which can lock particular
App, gallery or selected area while keeping
rest of the phone open to use

Apps Lock
• One can select areas to
have restricted access
• And areas to have full
access
• Possible to lock through
Pattern Lock as well as
Password
• Available on most of the
operating systems

Apps Lock Apps

Maps / Places / Directions
• Reaching any place for the first time
• Apps help you to reach from your location to
destination with precise street wise guidance
OR
OR
• Searching nearby Restaurants, Cafes, place of
attractions, Hospitals and what not
• Google Maps, Smart Shehar Mumbai,
MapsWithMe

Locating family members / staff
• Apps available which can locate one’s family
members, office staff through
• General Packet Radio Service
• Global Positioning System (GPS)
• Global Positioning System (GPS)
• Cell tracking
Example of such App
• Family Locator
• Family Tracker

Locating family members / staff
• Useful for locating / controlling / monitoring
kid’s activities, movement, location
• Also useful for monitoring office staff, sales &
marketing team
Caution
• Illegal to track location without one’s consent
• One has to be careful even for sharing one’s
own location

Family Locating Apps

Location History
• Want to recollect as to where you were on
which date and time
• Just go to Internet Brower
• Do your Google Login
• Do your Google Login
• Type “Location History”
• Select first link that comes
• Select the date which you want to check
• And result would be

Connecting to your CCTV

Image / barcode / Q R Code Search
• Google Goggles
• Such wonder apps help you to take
picture and with that photograph search
• One has to just capture image of thing, object,
• One has to just capture image of thing, object,
barcode, Quick Response Code
• App searches its database and reverts with
information, images, related data in respect of
image captured

Recording incoming / outgoing call
• Though it is not legal / ethical to record calls
without informing
• If required, Apps come to your help, which
record incoming / outgoing calls
Examples
Examples
• “Auto Call Recorder”, “Call Recorder”, “Record
My Call”
• These apps, when set, automatically prompt
to record incoming / outgoing calls

Call Recorder

Video Downloader Apps

Call Cheat
• Not ethical; but often we in our day to day
work are forced to hide our exact location
• Apps like “Call Cheat” change background
noise to hide your exact location
• One can play noises of trains, heavy rains,
thunders, noisy machines, etc
• Apps even allow to record more background
sounds to play in playback

Call Cheat

M-Indicator
• Almost everyone
whether having
smart phone or not
would be using this
App
App
• Covered just to show
growth because of
utility as well as cost
effective entry

Checking Hardware
Particulars Code
Samsung *#0*# Hardware Checking
*#1234# Software Version
*#12580*369# Software / Hardware
*#0228# Battery Status
*#0228# Battery Status
Common *#06# IMEI No.
HTC Desire *#*#3424#*#* Hardware Checking

Virus Scanner
• How many present here have smart phone
costing more than 25,000/-
• How many must be using data plan which is
not less than 300 – 500 per month
not less than 300 – 500 per month
• How many have authorised virus scanner
along with Anti Theft which costs Rs. 50 per
month

Virus Scanner
• We all are more than often . . . . . . . . . . . .
Penny Wise, Pound Foolish
• Don’t compromise on Virus Scanner or
Updated Virus Definitions
• Upgrade versions of your Anti Theft App to
make it fully functional
• Test all the features of Virus Scanner, Backup
& Restore as well as Anti Theft – Call / SMS
Alerts

Virus Scanner

Planner / Calendar
• We all have scattered database of birthdates
and anniversaries of friends, relatives,
colleagues
• But don’t worry. Once you add all your
accounts of FB, LinkedIn, Twitter, Phonebook,
accounts of FB, LinkedIn, Twitter, Phonebook,
Old Phone Contacts; Go to Calendar / Planner
of your smart phone
• Generally each such phone picks up data from
all these scattered data and compiles them
into one common dates reminder

Optical Character Reading
• Often you have some data, document,
material, which you want to copy, include, edit
• Apps like “Scanthing” help you to Scan,
Optical Character Read and edit data
• One has to just use camera, take clear photo
• App identifies text in image and tries to revert
with corresponding text in notepad, word like
files

Managing Phone through Web / PC
• One can manage phone through
either web or desktop
• App once installed on phone,
one can go to App’s website, enter code
reflecting on phone and manage phone’s
reflecting on phone and manage phone’s
messages, images and contacts through web
• You can install same package on your
computer and manage phone from your
computer through Wi-Fi

Quick Response Code (QR)
• QR Codes are nothing but matrix
barcode or 2D barcode
• QR Code are readable by QR
Scanner, mobile phones with camera
Scanner, mobile phones with camera
or smart phone
• QR code can contain URL address, web
address, phone number, sms, business card
and what not. . .

RSS Feed Apps
• Rich Site Summary or Really Simple
Syndication
• Once users subscribe to RSS Feed of particular
website, browser / app, constantly receive
update from those websites
update from those websites
• User need not visit or check those sites, but
would get constant update through “RSS
Reader”, “Aggregator” or “Feed Reader”

RSS Feed Apps

Tips to avoid smart phone getting hang
• Buy smart phone with fast processor in line
with your requirement / objective
• Second thing to take care while buying is RAM
• Avoid heavy applications
• Avoid multiple applications. Have habit of
• Avoid multiple applications. Have habit of
closing all apps which are not required
• Use Task Manager / Optimizer regularly
• Avoid Real Time App which draw too much of
RAM

Tips to avoid smart phone getting hang
• Install good virus scanner and keep updating it
regularly
• Wherever possible, store files on external
memory
• Often phone hang because of problems in
Operating System; in these cases Upgrade
Operating System
• Phone also hang when App are not
compatible; Uninstall / replace such App

Launcher Apps

Accessories for a smart phone
• Scratch Guard
• Phone Case
• Portable Battery Charger
• Car Charger [insist for proper brand]
• Car Charger [insist for proper brand]
• USB Cable
• Headphone
• Speakers
• Special Lenses [to take more out of phone]

Be clear as to what is not possible
• When you go to Google Play or Mobile9 or
similar App store, you would find many apps
which are actually not possible considering
any cell phone hardware; for e. g.
• Fingerprint Scan
• Fingerprint Scan
• Face Scan
• X-ray Photo
• So be careful when you come across such app

Other App for Personal
• Sai Services; Car Experts India; Maruti
• Jain Stavan; Jain Pooja; Jain Ringtone
• 101 Weight Loss Tips; Running Tips

Travel Apps

Book Movie Tickets

Pizza, Burger and what not. . .

Cab Services

Receipe

Taking Care of your Phone
• Proper way to Charge
– Exhaust full battery first
– Charge full next time
• Taking Care of frequently used keys
– Using Screen based short cut to Close / Start
– Using Screen based short cut to Close / Start
phone
• Changing Password frequently
– On phones with keypad, when you use same
password for long period, particulars keys get
affected

How your battery can last longer
• When charge, charge fully; when consume,
consume fully
• Switch off when charging, for fast charging
• Stop searching signals when in low signal
• Disable Wi-Fi, Bluetooth GPS, IR, when not
• Disable Wi-Fi, Bluetooth GPS, IR, when not
required
• Disable vibrate when not required
• Keep brightness / backlight to optimum
• Use GSM instead of 3G

• Avoid moving / animated screen, screen saver
• Keep dark background instead of bright one
• Avoid real time apps
• Check emails at optimum intervals
• Check emails at optimum intervals
• Keep phones in room temperature
• Clean battery contacts regularly
• Initial recharge should be full

• Apps available which help you to monitor,
control and optimize battery
• Such Apps check apps running in background,
display, backlight, Bluetooth, GPS, etc and
guide to optimize battery use
guide to optimize battery use
Example
• Du Batter Saver, Go Battery Saver, Easy
Battery Meter & Saver

Battery Doctor Apps

Data Usage Control
These days. . .
• Too many social apps like What’s App,
Facebook,
• Frequent email checking,
• Frequent email checking,
• Use of 2G / 3G over GSM
• Navigation tools with GPRS, GPS
• Too much of animation, media files
• We often run short of data plans

Data Usage Control..conti. .
• Apps as well as phone in-built feature help
you to monitor data usage
• Check your data billing cycle and adjust dates
in these features accordingly
• In the setting, set pattern to use “Wi-Fi” over
“mobile data” wherever available
• Apps like “Data Usage”, “My Data Manager”,
“Onavo Count” help you to monitor, control
and even calculate data usage

IMEI No.
• How many present here know their cell IMEI
No. or have saved or noted it somewhere ? ? ?
• Hardly any. . . .
• How to know it *#06# to get IMEI No.
• IMEI stands for International Mobile
• IMEI stands for International Mobile
Equipment Identity
• Please note it and keep it handy
• Many sites available to track IMEI No.

ICE Numbers
• ICE means “In Case of Emergency” numbers
• These are numbers which one would like to dial,
as it is referred “In Case of Emergency”
• These numbers can be dialled even when phone
is locked and cant be unlocked
is locked and cant be unlocked
• Method to save numbers in ICE differs from
phone to phone
• Generally, one has to select number, go to
properties of that contact and group, same in ICE

Locate your lost mobile
• Generally each manufacturer provides with
software for locating mobile
• Register on website with relevant info. Like
Cell No., Email ID, IMEI No., etc
• On losing phone, one can locate mobile,
monitor incoming / outgoing calls, ring
mobile, wipe mobile data
• Free / paid Apps available for these features

Locate your lost mobile

Mobile Anti Theft
• Many mobile co. like Samsung, etc give phone
locator through their feature like
www.samsungdive.com
• Too many apps available for Anti Theft, but
one needs to understand all the features as
one needs to understand all the features as
well as have trial of the features
• To have full proof Anti Theft, you need to
ensure few things

Mobile Anti Theft. .conti..
• IMEI No of phone
• Registration of phone on particular website,
app, etc
• Proper cell no / email id wherein “Alerts” will
• Proper cell no / email id wherein “Alerts” will
be sent on change of sim card, tampering of
phone, etc
• Encryption of device / external SD Card

Mobile Anti Theft. .conti..
• Note these details – Phone Number; IMEI;
Brand; Model; Series No.; Colour; Pin Code;
PUK Code
• Write your contact details with undeletable
ink on inside instrument + Battery
ink on inside instrument + Battery
• Use Screen Lock as well as App Lock
• On losing phone, immediately deactivate SIM;
lodge police complaint

Android Device Manager
• Phone with Software version exceeding 4.1
have feature to remotely locate your phone
• To Turn it On – Go to Google Settings –
Location – Access Location
• Allow Remote Lock as well as Factory Reset
• Allow Remote Lock as well as Factory Reset
• If you loose your moblie, go to
android.com/devicemanager
• If you are using Google Apps Account, sign in
to My Devices

Websites to Protect your Device
Platform How to protect your Smart Phone
Android http://google.com/android/devicemanager
iOS FindMyiPhone
Blackberry BlackBerry Protect
Windows http://windowsphone.com
Windows
Phone
http://windowsphone.com
A Free Cross Platform Tracking Solution
www.preyproject.com
AVG; Avast; Kaspersky

www.preyproject.com

Women Safety App
• Such App help one to store 2 to 4 Emergency
Contact Numbers
• In case of danger, one has to just press SOS
button
• Pre-drafted message along with location (if
• Pre-drafted message along with location (if
GPS is on) goes to Emergency Contact
Numbers
• Many more App after recent attacks
• But one has to properly understand and test

Securing your Gmail Account
• Don’t use your Gmail password on other sites
• Many sites offer something free and in turn
ask for access of your Gmail accounts for some
contact details. Refuse
• Keep check on your password recovery option
• Keep check on your password recovery option
• Use 2 Step Verification
• Notification on your email / cell
– For any hacking type / notorious activity
• Manage Access of various connected sites

Enhancing Security. . .

2 Step Verification. . . .

Sites, Apps, etc having access to. .

Thank U Very Much
chhedasanjay@gmail.com

Smart Use of Smart Phone by Chheda Sanjay Visanji

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