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ICGEB adopts UNiversePath on Microsoft Azure

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The intergovernmental organization ICGEB (International Centre for Genetic Engineering and Biotechnology) conducts innovative research in life sciences for the benefit of developing countries. In six months’ time, ICGEB moved to SAP S/4HANA 16.10 with SAP Fiori on Microsoft Azure, enabled by Capgemini's UNiversePath.

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ICGEB adopts UNiversePath on Microsoft Azure

  1. 1. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure May 7, 2019 Maria Luisa Fichera Elisabetta Spontoni
  2. 2. In collaboration with 2The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 The early days in ICGEB history Early ‘80s UNIDO functionaries in Vienna conceive the idea of a biotech Centre for developing countries 1983 Foundation meeting in Madrid, Spain; Italy puts forward its candidature to host the Centre 1987 Activity begins1982 First meeting organized by UNIDO in Belgrade, Serbia 1984 Vienna Conference: the ICGEB is founded with two seats, one in Trieste, Italy and one in New Delhi, India
  3. 3. In collaboration with 3The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 The ICGEB mandate A Center of excellence for research, training and technology transfer to industry in the field biotechnology to promote sustainable global development 1995-today An independent international organization ICGEB Director, Arturo Falaschi with UNIDO Director General, Mauricio de Maria y Campos, 20 February 1996, Transfer of Assets UNIDO-ICGEB 1987-1995 a special project of UNIDO Developing knowledge…
  4. 4. In collaboration with 4The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 Cape Town, South Africa New Delhi, India 80+ Signatory States, 60+ Member States, 3 Components: Trieste (Italy) - New Delhi (India) - CapeTown (South Africa) Trieste, Italy
  5. 5. In collaboration with 5The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 ICGEB: at Glance The ICGEB is a unique intergovernmental organization initially established as a special project of UNIDO. Fully autonomous since 1994, it runs 46 state-of-the-art laboratories, in Trieste, Italy, New Delhi, India and Cape Town, South Africa and forms an interactive network with over 60 Member States. It plays a key role in Biotechnology worldwide for excellence in Research, Training and Technology Transfer to industry to contribute in concrete terms to the achievement of the sustainable global development. It operates within the United Nations System.
  6. 6. In collaboration with 6The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 The UN and Intergovernmental Organization Challenge Manage the complexity of Non-standardized business processes Manage IT systems complex or expensive. IPSAS compliance is a must to meet the full transparency in accounting and reporting. Demonstrate the ability to efficiently and effectively spend the donor contributions. The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019
  7. 7. In collaboration with 7The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 UNiversePath – The UN preconfigured system  Derived from Capgemini Best Practices  ‘Off-the-shelf’ solution  Reduced Total cost of implementation and maintenance  Based on SAP S/4HANA platform (certified by SAP) open to all the new innovations coming from SAP  Deployed either on a stand alone basis or in a Cloud Creating Business Value s £ Finance Donor Reporting Statutory Asset Accounting Projects Human ResourcesTreasury Logistics Budget & Funds Procurement Grants UNiversePath
  8. 8. In collaboration with 8The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 Basic Needs in Administrative Processing in ICGEB B1. Budget, Control B2. Cash Flow B3. HQ & Field alignment B4. Business events & Donor Reporting .. Solved through UNiversePath UNiversePath Budget allocation, requisition, purchase order, commitment, goods/services receipt, payment not managed in one system of record Ensuring expenditure is aligned to budget is difficult and cash flow is not easily predictable Difficulty in extending HQ administrative operations to field locations ensuring coherent processes are followed Tracking of business events by project or grant matching and capturing donor required specificities is totally manual
  9. 9. In collaboration with 9The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 Project Overview Project Name Project Scope Process Coverage Industry Main Products/Services Operating Countries Project Duration Go-Live Date # of Users Implemented ICGEB – UNiversePath S/4HANA 16.10 with Fiori (Finance, Material Management, Grant and Fund Management, Controlling, Project System) Manage Contribution, Manage Budget and Cost Control, Manage procurement and inventory, Manage Travel cost and Payroll Public Sector – Healtcare Education, Training, Research Italy, India, South Africa 1st Go-live: 7 months (Trieste HQ and Cape Town Field) 2nd Go-live: + 1year (New Delhi Field Rollout) March 20, 2018; March 20, 2019 110
  10. 10. In collaboration with 10The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 Microsoft Azure Cloud as Service The Cloud Solution implies a reduced total cost of Ownership for ICGEB, allowing the client to not have real competences on the infrastructure and systems but only managing a service. 1. Connection via VPN S2S and/or P2S from ICGEB Network or in remote mode 2. Possibility to manage the monetary commitment based on the working hours (per day/week/month) of the Virtual Machines 3. Reduced resource skills and competences on the infrastructure Benefits of the service: Azure Storage Accounts for backups archiving Development/Quality & Production VLAN pw vsapm 1 SAP Router qlvicqdb IEQ DB qlvicpdb IEQ DB plvicpa1 IEQ ASCS IEP ASCS IEQ PAS IEP PAS Virtual Machine DB Service/Server Azure Storage Accounts for backups archiving Capgemini Support ICGEB Members Azure Gateway Site-to-site + Point-to-site Site-to-site + Point-to-site
  11. 11. In collaboration with 11The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 Business Case and Actual Business Benefits Business objectives realized through the project Business benefits actually achieved  Budget planning and liquidity cash forecasting starting from the commitment processes  Full Inventory Management  IPSAS Compliancy  More involvement of the organization starting from the Fields (decentralizing Purchase Request by Researcher)  Efficient Reporting on line for the users with different level of details (total versus line items display).  Multi currency management by each Fields in the same Company  100% of commitments charged in 2018 by Purchase Requisitions/Fund Reservations  100% of payroll postings for 2018 interfaced by external legacy  ERP system deployed in HQ (Trieste ) and Fields (New Delhi and Cape Town)  Rapid Budget & Financial closures (from 3m to <1m YE closure)  Donor Reporting in Grant currency for 2018  Full Financial Statements in Company currency (including Budget vs Actual comparison) ready to be issued
  12. 12. In collaboration with 12The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 Rapid Time to Value powered by UNiversePath Business objectives realized through the project Adopting UNiversePath was the primary decision to secure cost in line with the budget. ICGEB was fully helped and supported by Capgemini that leveraged on its own assets; below main strict rules adopted to reduce implementation time and costs:  Ready to run configuration of the agency business scenario  Minimize customization when our needs can be meet by applying the standard solution by UNiversePath template.  Tools to perform automatic test data preparation through S/4HANA Migration Cockpit were fully applied.  Capgemini UN and S/4HANA Excellence Centers (Italy and India) were able to support the project in order to identify and mitigate all the technical risks along with support for the execution. Microsoft Azure was the partner used to minimize the infrastructure TCO (through Virtual Machine) necessary to run SAP on HANA thanks to an adequate time scheduling (daily Monday to Friday Start-up and Shotdown, on demand start-up during the week-end) of the systems involved.
  13. 13. In collaboration with 13The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 Contact Elisabetta Spontoni Global Head of SAP Operations Maria Luisa Fichera Chief Legal and Administration Elisabetta.Spontoni@Capgemini.com fichera@ICGEB.org Francesco Gualtieri UNiversePath Product Owner Francesco.Gualtieri@Capgemini.com
  14. 14. In collaboration with 14The information contained in this document is proprietary. Copyright © 2019 Capgemini. All rights reserved. From UN System to the Intergovernmental organization-ICGEB UNiversePath Adoption on Microsoft Azure | May 7, 2019 Meet at Boot #721
  15. 15. A global leader in consulting, technology services and digital transformation, Capgemini is at the forefront of innovation to address the entire breadth of clients’ opportunities in the evolving world of cloud, digital and platforms. Building on its strong 50-year heritage and deep industry-specific expertise, Capgemini enables organizations to realize their business ambitions through an array of services from strategy to operations. Capgemini is driven by the conviction that the business value of technology comes from and through people. It is a multicultural company of over 200,000 team members in more than 40 countries. The Group reported 2018 global revenues of EUR 13.2 billion (about $15.6 billion USD at 2018 average rate). About Capgemini Learn more about us at www.capgemini.com This message is intended only for the person to whom it is addressed. If you are not the intended recipient, you are not authorized to read, print, retain, copy, disseminate, distribute, or use this message or any part thereof. If you receive this message in error, please notify the sender immediately and delete all copies of this message. This message contains information that may be privileged or confidential and is the property of the Capgemini Group. Copyright © 2019 Capgemini. All rights reserved. Rightshore® is a trademark belonging to Capgemini.

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