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A procedure for Toastmasters Club Establishment

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This is an explanation how to build new Toastmasters Club in District 76 (Japan).

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A procedure for Toastmasters Club Establishment

  1. 1. A Procedure for Toastmasters Club Establishment Carl Yamada 2017-2018 Chair, Club Extension Committee Toastmasters District 76
  2. 2. Your GOAL Prospective Club (Provisional) Chartered Club (Official) Over 20 members  Starting form this form  Not regarded as Genuine Toastmasters members  Rights Restricted  Regarded as Genuine Toastmasters members  Enjoying Full Educational system  Able to participate Speech Contests
  3. 3. PROCEDURE 1.Demonstration Meeting 2.Prospective Club application 3.Charter kits set arrival 4.Member recruitment 5.Charter application 6.Got Chartered!
  4. 4. PROCEDURE Demo Mtg Pros. App Kit Arrival Mem. Recruit Charter App Char- tered Demonstration Meeting (Highly recommended) • To highlight the benefit of Toastmasters systems • To show how the club meeting is conducted Conductors & Helpers: Experienced Toastmaster Members from District 76
  5. 5. PROCEDURE Demo Mtg Pros. App Kit Arrival Mem. Recruit Charter App Char- tered Prospective Club Application • Form 1(Application to organize a Toastmasters Club) • Charter fee ($125, by credit card) WHQ
  6. 6. PROCEDURE Demo Mtg Pros. App Kits Arrival Mem. Recruit Charter App Char- tered Charter Kits Set Arrival *After April 24 2018, the text corresponds to Pathways. • Regular meeting materials • Basic Manual sets of 20 members (CC&CL)*
  7. 7. PROCEDURE Demo Mtg Pros. App Kits Arrival Mem. Recruit Charter App Char- tered Member Recruitment • Regular meeting • PR activities (Web, Flyer, Brochure etc.) Gather 20 members!!  3 of the members are admitted to be members of another club. (= 17 members need to be new)  A period of prospective club = 1 year Dual members
  8. 8. PROCEDURE Demo Mtg Pros. App Kits Arrival Mem. Recruit Charter App Char- tered Charter Application • Form 2 to 6B • Payment (New Member Fees, Membership Dues) by a representative’s credit card WHQ
  9. 9. PROCEDURE Demo Mtg Pros. App Kits Arrival Mem. Recruit Charter App Char- tered Charter Application (Form) Form No. Name Copies 2 Charter Payments 1 3 Charter Membership and Application & Payment Information All members 4 Charter Club Officer Information 1 5 Club Information 1 6A Club Constitution for Clubs of Toastmasters International 1 6B Addendum of Standard Club Options 1
  10. 10. PROCEDURE Demo Mtg Pros. App Kits Arrival Mem. Recruit Charter App Char- tered Charter Application (Payment) Type Target Prices /member New member Fee New members * Dual members don’t need to pay it $20 Membership Due All members (6 months of dues) $45  A representative pays them in one piece.  Club may also charge additional dues to cover expenses(Venue, Supplies etc.).  We strongly recommend that Company or Organization should not bear membership dues, because this may cause reducing motivation to keep the club.
  11. 11. PROCEDURE Demo Mtg Pros. App Kits Arrival Mem. Recruit Charter App Char- tered Got Chartered • Toastmasters International sends Charter Certificates to District Director, and she/he will give them to members. • Let’s hold a chartered ceremony and celebrate it!
  12. 12. More Informations…  Guide book “How to build a Toastmasters club”  Toastmasters International Web Page (www.toastmasters.org) • Posted on Toastmasters International Web Page as a PDF file. • Application forms are attached. Home > Membership > How to Start a New Club

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