PowerPoints used i

3. Used extensively in Library Thing and
other websites, clouds allow users to
view the importance of the subject
codings they have assigned to
resources. Many online library catalogs
have adopted the use of clouds.

6. • Encoded Archival Description (EAD) is a
standard for describing collections held by
archives and special collections
• EAD tag set has 146 elements and is used
both to describe a collection as a whole,
and also to encode a detailed multi-level
inventory of the collection
• Output is XML

11.  •ANSI/NISO Standard Z39.85-2001
 •ISO Standard 15836-2003
 •Developed by OCLC in 1995 to allow
quick cataloging of web resources by
non-catalogers
 •15 elements: Title; Creator;
Subject; Description; Publisher;
Contributor; Date; Type; Format;
Identifier; Source; Language;
Relation; Coverage; Rights

13. Anglo-American Cataloging
Rules Version 2 Revised

15. •“Rule of three” in AACR2 is discarded, i.e. if there are twenty-five
authors, the first author is the main entry, and the additional twenty-
four are traced in the 700 MARC field (subject to cataloger’s judgment);
this parallels the arrangement in periodical databases, e.g. PubMed
•Subfield e ($e = Relator term) will be used when appropriate, e.g.
Smith, Jane, $e editor
Jones, Jim, $e compiler
Day, Doris, $e illustrator
($e author is okay per RDA, but test libraries mostly didn’t use it)
•Abbreviations will no longer be used, unless they appear as-is in the
item being cataloged
•Latin terminology, used in AACR2 (e.g. s.l. or s.n. i.e. sine loco or sine
nomine, will no longer be used, replaced by common English words, e.g.
[Place of publication not identified] and [Publisher not identified]
•Some terms will change, e.g. main entry (AACR2) becomes primary
access point (RDA); uniform title (AACR2) becomes preferred title
(RDA)

16. Prescribed punctuation for
descriptive cataloging

17. • ISBD is a set of rules produced by the
International Federation of Library
Associations (IFLA) to describe a wide
range of library materials within the
context of an online catalog.
• The consolidated edition of the ISBD
was published in 2007. It superseded
earlier separate ISBDs that were
published for monographs, older
monographs, cartographic materials,
serials and other continuing resources,
electronic resources, nonbook materials
and printed music.

20. • Tags
• Fields
• Indicators
• Subfields

21. • For an evaluation of the problems involved with using MARC in
the bibliographic universe, see:
http://www.loc.gov/marc/transition/news/framework-051311.html
• MARC has served the cataloging community well over the past
thirty years, but some participants in the RDA test group said
they thought we should adopt a different standard, e.g. XML or
SQL
• OCLC and other bibliographic utilities are geared toward MARC,
so conversion to another computer format would be
problematic

22. $a, $b, $c, $d,
$q, $h, $v, $u

24. Fixed fields: Limited
number of numbers or
letters permitted

27. 008
900802s1990 nyu b 00110 eng

28. • ISBN (International Standard Book
Number)
• Last digit a calculated check number,
used to detect typographical errors
• May have two subfields after $a:
• $c = Cost
• $z = Invalid ISBN
• OCLC can produce ISBN-10 or ISBN-13
if either is lacking

29. • ISSN (International
Standard Serial Number)
• Last digit a calculated check
number, used to detect
typographical errors
• Besides $a, 022 can use $y
= Invalid ISSN or $z =
Canceled ISSN

30. • Indicates information about translation
and different languages
• 041 1# eng $h chi would mean some-
thing in English translated from Chinese
• 041 0# eng $b spa would mean
something in English with a Spanish summary

31. 042

32. • Indicates geographical
emphasis/emphases of item, e.g.:
• 043 ## n-us--- means this is
about the U.S.
• 043 ## n-us--- $a a-ja--- means
this is about the U.S. and Japan
• Each 043 set must contain seven
(no more; no fewer) characters
• Don’t use 043 to indicate where
something is published; the 043 has
only to do with with the subject of the
item!

33. • 050 = LC call number
• 060 = NLM call number
• 082 = Dewey Decimal number
• 086 = Superintendent of Docs number
• 090 = Locally-assigned LC call number
• 092 = Locally-assigned Dewey number
• 096 = Locally-assigned NLM call number
• 050, 060, 082 and 086 use different
indicators; see
http://www.oclc.org/us/en/bibformats/en/0xx
;
http://www.oclc.org/us/en/bibformats/en/0xx
;
http://www.oclc.org/us/en/bibformats/en/0xx

34. • Blank: National library-level
cataloging (LC, NLM, British
Library, Libraries and Archives
Canada, National Library of
Australia)
• I: full-level cataloging
• 4: full-level cataloging
• 8: full-level cataloging (CIP)
• K: minimal-level cataloging
• M: minimal-level cataloging,
machine-generated

37. • Owned by Innovative Interfaces,
SkyRiver appeared about two years
ago, marketing itself as an alternative
to OCLC
• SkyRiver purports to be cheaper than
OCLC with higher quality-control
standards
• SkyRiver has filed an antitrust action
against OCLC, alleging monopolistic
and punitive practices

41. • In RDA, even if something has many authors,
the first author is the item’s primary access
point
• If there are 25 authors, unlike AACR2, the
first author is the primary access point, and
24 added title entries will be entered
(subject to cataloger’s judgment)
• This parallels practice in periodical
databases, e.g. PubMed

42. • Personal author as main entry
110
• Corporate author as main entry

49. Although AACR2R permits GMDs to be
used with any kind of material, LC has
decided to restrict their use to
electronic resources (webpages, CD-
ROMs, DVDs), sound recordings,
videorecordings (including
videocassettes and DVDs), kits,
filmstrips, graphics, motion pictures,
slides and transparencies

51. 245 04 The talented Mr. Ripley / $c an Anthony Minghella film.
336 ## two-dimensional moving image $2 rdacontent
337 ## video $2 rdamedia
338 ## videodisc $2 rdacarrier
110 2# Society of American Archivists.
245 10 Describing archives : $b a content standard / $c Society of
American Archivists.
336 ## text $2 rdacontent
337 ## unmediated $2 rdamedia
338 ## volume $2 rdacarrier
100 1# Nelson, Willie, $d 1933-, $e performer.
245 10 Here we go again : $b celebrating the genius of Ray Charles / $c
Willie Nelson, Wynton Marsalis ; featuring Norah Jones.
336 ## performed music $2 rdacontent
337 ## audio $2 rdacontent
338 ## audio disc $2 rdacarrier

52. • Gives an edition statement
• Do not give an edition unless there is one
stated explicitly on the piece!

54. • Gives physical description of the item,
sometimes called the collation
• Not used for electronic manifestations, i.e.
web pages
• xi, 126 p. : $b ill. (some col.) ; $c 26 cm.
(AACR2)
• xi, 126 pages : $b illustrations (some color) ;
$c 26 cm (RDA)

58. Person added as subject
tracing, e.g.
Ginsberg, Allen, $d 1927-1997

60. • Used for topical headings, e.g.:
• World War, 1939-1945 $x Campaigns $z
Adriatic Sea
• Motion pictures $x Religious aspects $x
Catholic Church
• Wine and wine making $z California $z
Napa Valley
• Genocide $x History $y 20th century

61. 651

76. • Genre heading: what something is,
rather than what it is about, e.g.:
• Tourist maps
• Beach party films
• Fantasy films
• Jazz radio programs
• LC is working on phasing out $v in
650 and substituting the appropriate
655; this process is called
desuperimposition

80. ° Class number: i.e. number describing the
subject, e.g. 616.4 (Dewey), RA645.D5
(LC) or WK 810 (NLM)
° Cutter number, i.e. number corresponding
to author’s name and sometimes subject,
e.g. F485 (LC and NLM call numbers may
have two cutters)
° Workmark, corresponding to resource’s
title, e.g. F485b (Only some libraries, e.g.
NLM, employ workmarks). If the workmark
is l, capitalize it (i.e. L) to avoid confusion
with the number one. If an item has a title
main entry (RDA: primary access
point), don’t add a workmark; it’s
redundant!

81. • Cutter-Sanborn table (Must be
purchased; not available free; part of
Cataloger’s Desktop)
• Two Cutter-Sanborn tables available: two-
digit and three-digit
• Shelflist: Check one’s shelflist and
construct a number that fits into
preexisting structure in the proper order
(e.g. existing cutter for Smith is .S65;
establish a cutter for Snively at .S655
or .S66)

85.  •Unabridged DDC in its 23rd edition
 •Abridged DDC in its 15th edition
 • Whether Abridged or Unabridged
indicated in the 082 MARC field by the
first indicator: [blank] = No
information recorded; 0 = Unabridged;
1= Abridged
 • Edition indicated in the $2 field
following the class number in the 082
MARC field, e.g. $2 14; $2 22

86. 000-099 Generalities; computer science;
librarianship
100-199 Philosophy and Psychology
200-299 Religion
300-399 Social Sciences
400-499 Language
500-599 Natural Sciences and Mathematics
600-699 Technology (Applied Sciences)
700-799 The Arts
800-899 Literature and Rhetoric
900-999 Geography and History

87. Tables never used alone, but may be used with any
number in the schedules
T1 = Standard subdivision
-- 01 Philosophy and theory
-- 02 Miscellany
-- 03 Dictionaries, encyclopedias,
concordances
-- 04 Special topics
-- 05 Serial publications
-- 06 Organizations and management
-- 07 Education, research, related topics
-- 08 History and description with respect to
kinds of persons
-- 09 Historical, geographic, persons treatment
-- 092 Biography; autobiography

88. T2 = Geographic areas and persons
-1 Areas, regions, places in
general; oceans
-2 Persons
-3 Ancient world
-4 Europe
-5 Asia; Orient; Far East
-6 Africa
-7 North America
-8 South America
-9 Other parts of world and
extraterrestrial

89. DDC is divided into ten main classes
(100 numbers), which together cover
the entire world of knowledge. Each
main class is further divided into ten
divisions (10 numbers), and each
division into ten sections (single
whole numbers; not all the numbers
for the divisions and sections have
been used).

90. Class
500 = Natural sciences and
mathematics
Division
590 = Animals
Section
592 = Invertebrates

92. ° Unlike DDC, LC classification is
enumerative (i.e. no overarching
philosophy or organization)
° Designed to classify a single library’s
collection
° Overwhelming emphasis on the U.S.;
all the rest of the world comes after
the U.S.

93.  A -- GENERAL WORKS
 B -- PHILOSOPHY. PSYCHOLOGY. RELIGION
 C -- AUXILIARY SCIENCES OF HISTORY
 D -- HISTORY (GENERAL) AND HISTORY OF EUROPE
 E -- HISTORY: AMERICA
 F – LOCAL HISTORY: AMERICA
 G -- GEOGRAPHY. ANTHROPOLOGY. RECREATION
 H -- SOCIAL SCIENCES
 J -- POLITICAL SCIENCE
 K -- LAW

94. L – EDUCATION
M -- MUSIC AND BOOKS ON MUSIC
N -- FINE ARTS
P -- LANGUAGE AND LITERATURE
Q – SCIENCE
R – MEDICINE
S – AGRICULTURE
T – TECHNOLOGY
U -- MILITARY SCIENCE
V – NAVAL SCIENCE
Z – BIBLIOGRAPHY, LIBRARY SCIENCE,
INFORMATION RESOURCES

95. ° Start with descriptive cataloging: What
access points should you create for your
users?
° Go to controlled vocabulary: Select a
minimum of one and up to six (or more)
appropriate headings, being as specific to
the piece as possible
° Finish with classification: Assign the most
specific call number for the piece as
possible (with some exceptions)

96. • Always validate your record when
done; this will let you know if
something is wrong in your MARC
coding
• Always attempt to control all
controllable headings in your
record

99. ° May or may not have personal author(s)
° Always will need one or more
government agencies traced
° May need SuDocs (Superintendent of
Documents) call number if federal
° May need one or more 5XX notes (e.g.
513, 522, 536)

101. ° Continuing
° Sequential designations
° Usually lack personal authors
°Often related to other serials
°May have supplements, indexes, reprints,
special issues, etc.
° Prone to change

102. ° Cataloging record must represent the entire serial
° Description should be based on the first or earliest
available issue
° Successive entry cataloging
° Successive entry relationships shown through
linked entry fields

103. ° To differentiate one serial from another
° Employ title plus qualifier
° 130 = Uniform title (preferred title)
main entry sometimes required if
necessary to distinguish one common
title from another

104. ° Earlier titles, later titles, other editions,
splits, etc.
° 760-787: MARC21 fields to provide access
to earlier titles, later titles, other
editions, splits, etc.

105.  What is the serial’s chief source?
 What is the title? If there is more than one issue,
does the title change?
 Are there other changes evident on later issues?
 Is there a sequential designation (number or date)
that identifies the issue?
 Is this the first issue?
 Are there corporate bodies given on the serial?
 Is a relationship to other serials or an earlier title
indicated?
 What is the serial’s subject matter?

106.  Title proper (MARC field 245)
 Sequential designation of the first issue or
a "Description based on" note (MARC field
362 (if known) and 500
 Place of publication (MARC field 260)
 Name of publisher (MARC field 260)
 Date of publication when first/last issue is
in hand (MARC field 362)
 Physical description (extent of the item)
(MARC field 300)

107. ISSN: International Standard Serial Number (MARC field
022)
Uniform/Preferred title (MARC field 130; added if
necessary to differentiate one common title from
another)
Parallel titles (i.e. inclusion of titles in languages other
than the designated “main” language of the serial)
Statement of responsibility (245 $c; when appropriate)
Illustration statement and size of publication (MARC
field 300)
Frequency of publication (MARC field 310)
Former publication frequency (MARC field 321)
Date of publication and sequential designation of the
issue cataloged (MARC field 362, if known, or 500)
Series statement
Notes (MARC fields 500, 515, 525, 530, 550, 555, 580)
Links to related records

109. ° Approved entry for a personal, corporate,
conference/meeting or subject entry which
differentiates it from entries with identical
or similar form
° If you don’t have access to OCLC’s
authority file, you can go to:
http://authorities.loc.gov/ to see if LC has
established an approved entry for an
author (free to the public)

110. Has approved entry plus use for: entries
for entries the user may be likely to search
under, e.g.
United States. Federal Bureau of
Investigation
Use for: FBI

113. Buzz Haughton
1861 Pebblewood Drive
Sacramento, CA 95833-2661
(916) 468-9027
bhaughton@bama.ua.edu