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Improving your
computer
productivity
Dominik Lukeš
Digital Learning Technologist
What to expect
How to get the most out of today
Today
• Menu of
options
Soon
• Choose what
works
• Allocate time
Long term
• Practice
• Reflect
Productivity is a
set of skills
Skills need
practice
Practice needs
focus
Why computer
productivity
What do we mean by productivity
Being more
productive with
every day
computer tasks
Being more
productive by
using
computers
Why
Save time
Improve
focus
Reduce
health
impact
What helps you be more productive
repetition
memory load
decision making load
eye strain
hand / shoulder strain
reduce
How to achieve the reductions
Remove
distractions
Display
information
side by side
Display only
information
you need
Use
keyboard
NOT mouse
Switch
windows
less
Do less
retyping
Productivity
Keyboard
over mouse
File
organisation
Screen
organisation
Utilities
Productivity
with
common
applications
Keyboard over
mouse
Keyboard
shortcuts
Typing in
commands
What keyboard
shortcuts do you
use?
Do you know how to type a keyboard shortcut?
Step 1: Press and hold control keys
Step 2: Press other keys while holding ctrl keys
The forgotten 3
Ctrl-Z, Y Undo / Redo
Ctrl-C, X, V Copy, Cut, Paste
Win-Tab
/ Alt-Tab
Switch windows / Display task
switcher
Ctrl-W / Alt-F4 Close window / application
Win key Start Windows search
Tab, Enter, Esc
Jump between fields, confirm
entry, cancel
Shortcuts for text
manipulation and
navigation
Arrow keys, Home, End, PageUp, PageDown
Shifts selects
+
Ctrl extends reach
+
Alt-Shift moves text (only arrow keys
+
Tab indents
Arrows, Home /
End, PgDn / Up
Move cursor in text
Shift + move key Selects the text by move
Shift + move key
Extends jump point (by word, by
paragraph, by page, end of doc)
Tab / Shift Tab Extends outline level
Alt-Shift-Arrows
Move text up down / in outline
level
Text navigation and manipulation
Typing in commands
Bookmarks in Chrome
Search engines + Tab
Tell me what you want to do - Office 365
Launch apps by typing
Choosing from lists
Search over look
Bookmarks in Chrome come up first in search
Start typing wik, press tab and then type query
It works with many other websites with search
Alt-D on Windows, Ctrl-L on all
Tell me what you want to do?
Alt-Q puts you in the search
Also works in Google Docs
Win key opens search interface
Wox on Windows or Spotlight on Mac also do
… also a handy calculator
… also a handy calculator
Vimium is a Chrome plugin for browsing with keyboard
Press F to
display
shortcuts
Type Shift T to search tabs
Type Shift-? to get a list of commands
Other tips
Combine mouse and click
Use scroll wheel
Learn scroll features of
your touch pad
How to learn
keyboard shortcuts
Routine - force yourself
Mnemonics
Cue Cards
Digiknow computer productivity CueCards
Screen organisation
Maximise text / viewing area
Remove distractions
Windows side by side
Keyboard shortcuts
Maximise text
Bad for your health
Better
Best
Ctrl-+
Ctrl-scroll
Ctrl-Shift-< / >
pinch and zoom
zoom to fit
zoom to text
reduce toolbar
Windows on screen
2 monitors
2 windows
Minimise / full screen
Win-Tab and Alt-Tab
2 monitors help you see important info side by side
You can also see 2 windows on one monitor
Win-Tab shows Task View
Send current window to another monitor
+
Snap window to side and resize it
+
Maximize vertical windows size (snap to top/bottom)
+
Make window full screen
+
Minimise window
+
Minimise window
+
Win-Tab
Alt-Tab
Show Task View
Switch windows
Win-Ctrl-
LEFT/RIGHT
Move windows between monitors
Win-UP/DOWN Maximise / minimise window
Win-Shift-
UP/DOWN
Maximise window vertically
Win-D Show desktop
F11 Make browser full screen
Text navigation and manipulation
File organisation
Long names
Number files / folders
Tree structure
File extensions
Numbered names reduce visual search
Click in folder and type first letter to quickly select
File trees make a lot of sense
File trees make a lot of sense
Showing file extensions will reduce errors
Showing file extensions will reduce errors
Win-E opens File Explorer
Search makes looking for files even faster
Ctrl-E opens search, arrows select file
+
F2 renames files and folders
FreeCommander is a great file management utility
Multifile rename can save you loads of time
Ctrl-B shows all files in subfolders, Ctrl-Y filters
Utilities
Clipboard
managers
Password
managers
File managers
Launchers File search File backup
Automation Synchronisation
Screen shot and
recording
Text expanders
Browser
extensions
My favourite online services that keep me in Sync
LastPass
• Password manager
Pushbullet
• Send tabs between
phone and computer
Dropbox /
Onedrive
• Sync files
Crashplan
• Backup files
IFTTT / Flow
• Create triggers for
online services (e.g.
file tweets in Evernote)
My favourite productivity utilities
Ditto
• Clipboard
manager
Wox
• Lightweight
app launcher
Everything
• Lightning fast
file search
ShareX
• Powerful
screenshot tool
Clipboard manager will save your life
Clipboard manager will save your life
Clipboard manager will save your life
My favourite Chrome plugins
Headings
map
Vimium
Tabs
Outliner
Last
Pass
Productivity in
specific applications
Alt-Q
Ctrl-E to
search in
Outlook
Assign
shortcuts in
Word
Navigation
pane in Word
F5 / Shift F5
in PowerPoint
F12 – Save
as in Office
Find and
replace –
Ctrl-F / H
Word Ctrl-Z
for
autoreplace
Shortcuts to
files into start
menu
Office 365 –
Quick Access
Toolbar
How to learn more
"Keyboard shortcuts for ..."
Settings
Change logs
Lifehacker blog
Schedule learning time
Digiknow computer productivity CueCards
Digiknow computer productivity CueCards
digiknow.sbsblogs.co.uk
Thank you
This presentation was created by Dominik Lukes
and it is made available under Creative
Commons Attribution license

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Computer productivity