Presentada en la Asamblea General del IIPC desde el 30 de abril hasta el 4 de mayo de 2012. en Washington, donde participó la Biblioteca Nacional de España (BNE).

1. BIBLIOTECA NACIONAL DE ESPAÑA
The Spanish Legal Deposit Law:
knitting the web for digital resources
Mar Pérez Morillo
Head of Web Services - National Library of Spain
GA IIPC / Washington, D.C. / May 1st, 2012

2. Contents
1. What is Legal Deposit?
2. Legal Deposit Legislation in Spain
3. Printed materials vs. non-prints (tangible vs. intangible media)
4. What are other countries doing?
5. Specificities of the Spanish context
6. Group efforts: coordination between conservation centres
7. The Decree for the Legal Deposit of digital resources
8. Weaving the future: it’s a joint venture.
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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3. 1. What is Legal Deposit?
● One of the statutory functions of the National Library of Spain (BNE): art. 2 D)
● Requirement to deposit copies of all publications, reproduced on any media and by
any procedure, published in Spain.
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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4. 2. Legal Deposit Legislation in Spain
Origins: Royal Letters Patent, granted by Philip the V
in 1716.
New formats added in 1938.
Legal Deposit Act: 1957, and still standing until
July 2011!!
New Legal Deposit Act: Ley 23/2011(July 29th, 2011):
• Requirement to deposit rest on editors, instead
of printers
• Specific mention of electronic documents and
web sites as publications subject to the mandate of Legal Deposit
New Act implemented by New Royal Decree which shall establish the legal
deposit of online publications (work-in-progress).
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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5. 3. Print (tangible) vs. Non-Print (intangible)
Tangible materials (=printed materials): NLS (coverage dating back to 1957).
Intangible, ephemeral, non-physical documents must be managed in a different way.
DL number: impossibility of perpetuating the 1957 number-code assignation
procedure.
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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6. 4. What are other countries doing?
Other web archives → encountering the same problems:
• Data protection
• Defence of intellectual property rights
Non-European role models: NLA; Internet Archive and USA; Singapore
Differente models: in some countries the legal deposit is voluntary.
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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7. 5. Specificities of the Spanish context (I)
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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8. 5. Specificities of the Spanish context (II)
Red.es (www.red.es) : Ministry of Industry, Tourism and Trade.
• Its missions are sketched out by the State Secretariat for
Telecommunications and the Information Society (SETSI).
• Spain: among the 20 leading domain registries (>1,5 million domains)!!
• It is going to play an important roal in the new scenario
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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9. 6. The Decree for the Legal Deposit of digital resources (I)
Its goals:
• To regulate the Legal Deposit of non-print/electronic/digital/online-
offline publications
• To review Legal Deposit regulations, due
to enormous growth of electronic resources
•To adapt identification and collecting
procedures to the characteristics of the new
type of documents
• Easier procedures for editors
Working group: with representatives from all the autonomous regions
and cities to draft the Decree
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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10. 6. The Decree for the Legal Deposit of digital resources (II)
Main topics of the Decree:
• Separate procedures and conditions for the Deposit of tangible and non-
tangible material
• Characterization of the online documents:
Public web pages
Contents protected with passwords
Databases and similar products
• Depending on the type of documents → different ways to deposit
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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11. 7. Group efforts: coordination between conservation centres (I)
• The working group collaborate to go ahead with the project
• Autonomous regions will select online sites to be preserved
• BNE will run selective crawls for the Legal Deposit
• The resulting collection should be preserved in a national repository
• Conditions of access = for printed materials.
• Access should respect copyright issues and data protection
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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12. 7. Group efforts: coordination between conservation centres (II)
• Safe repositories: act as conservation centres
• If the conditions changed: documents delivered to conservation centres
• If the safe repositories don’t want to act as conservation centres…
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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13. 8. Weaving the future: it’s a joint venture
In this framework, we are forced to collaborate.
Future involvement of agents: commitment.
Otherwise the preservation of so huge heritage will be lost.
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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14. Information and images sources ©
National Library of Spain’s Statute book (spa),
http://www.bne.es/es/LaBNE/Docs/estatutoBNE2009.pdf
Legal Deposit Law 23/2011 (July 29th) (spa),
http://www.boe.es/boe/dias/2011/07/30/pdfs/BOE-A-2011-13114.pdf
More information about Legal Deposit in Spain,
http://www.bne.es/en/Colecciones/Adquisiciones/DepositoLegal/index.html
Legal deposit (Wikipedia), http://en.wikipedia.org/wiki/Legal_deposit
Red.es, http://www.red.es/
Stock.XCHNG, http://www.sxc.hu/
BIBLIOTECA Washington, D.C. / May 1st, 2012
GA IIPC / NACIONAL DE ESPAÑA The Spanish Legal Deposit Law
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15. Mar Pérez Morillo – Head of Web Services
mar.perez@bne.es
Pº de Recoletos 20-22
28071 Madrid
España
T +34 915 807 800
www.bne.es
BIBLIOTECA NACIONAL DE ESPAÑA