1.
BlueSpice docu
The Online Manual Solution for Production,
Service and IT

2.
 Speedy editing processes
 Revision prof of documentation
 Reduction in costs and failures
 Current, central, effective and collaborative
documentation
 Optimized processes through feedback loops
 Supports quality management requirements
 Fast set up and installation (Software in VM)
Online Documentation with Wiki
You will have the very best conditions with BlueSpice docu

3.
 What users recognize: BlueSpice is based on the original Wikipedia-
Software MediaWiki
 Better as MediaWiki i.a. through modern and intuitive usability for users
and administrators
 The data remain with you - No Vendor Lock-in
 Sign-in as much users as you want– No user licences
 Support workflow procedures for quality management
In Comparison
BlueSpice docu compared to similar systems

4.
 Various professional export functionality and chapter navigation in the articles
 Professional search with titles and fullll text (also in attached files), with facet
filter and search-as-you-type
 Revisioning and easy comparison of versions (history)
 Selected features specifically adjusted for needs of technical editors
In Comparison
BlueSpice docu compared to similar systems

5.
Use Cases
• Technical documentation
• IT documentation
• Product documentation
• Process descriptions
• Quality management and
documented proceedings
(e. g. ISO 9001:2008)
• Risk management
• Organisational handbooks
• Templates for certifications
• Documentation of technical
standards, customer specific
configurations and industrial
plants
Fields of Application
Individually created documentation and handbooks

6.
Structure of BlueSpice docu
MediaWiki and BlueSpice free as core
Functionality of Blue Spice free
MediaWiki
BlueSpice docu[starter edition]
BlueSpice docu
[professional edition]

7.
According to Your Needs
We offer BlueSpice docu in two editions
Starter Professional
Docomentation solution
primarily intended for
small firms
Extended documentation solution
ideal for departments and
medium-sized companies
Installation, a planning workshop and coaching are included in both editions!
Included Software-Packages:
• [teamwork]
• [bookmaker]
Included Software-Packages:
• [teamwork]
• [bookmaker]
• [wiki explorer]
• [visual diff]
• [comfort sign-on]

8.
BlueSpice docu
Functions, that are included in the „Starter“ as well as in the
„Professional“ edition

9.
Intuitive usability like in the wikipedia and a lot of space ond
overview for professional work
Layout
Chapter navigation
of a book
Three-part Navigation
Important functions
like Export in the
widget bar
„Search as you type“
suggests results while
typing the search termDiscussion, recent author and edit
time, as well as watchlist… above the
article
Find out more about „BlueSpice free“
in the presentation on our homepage
Did you know?

10.
Faceted Search
• Search in titles or full text
• Filter with facets
• Your search query will be
auto-completed
• First results will be shown
while you are typing
(search-as-you-type)
• Search in attached files
• In addition: category tree
and special pages like „All
pages“ that help finding
content
Finding Content
The search functionalities in BlueSpice support you
Search with facets and
sort the search results
Auto-complete
function in the search

11.
Editors
• Work without wikicode thanks
to the WYSIWYG
• Upload and insert images and
screenshots with a special
dialogue
• Easily insert links
• Upload and insert files without
leaving the article
• Simple creating and editing of
tables
Create Content
WYSIWYG and „Insert“-dialogues help editing an article
e. g. dialogue for uploading
and editing imagesInsert images per Drag and Drop with
the additional package [paste image].
Did you know?

12.
Page templates
• Adjust page templates
individually
• Implement text components
like info boxes, text
components, Personal data,
organisation profiles,
navigation bars etc.
• Administrate all templates
on a special page
Prescribe Structures
Use templates for a standardized structure of article
Fill the given
structure with content
Choose a template

13.
Get Statistics
Support for wiki gardeners
Choose data base, time
period and other settings for
the statistic and graphically
display the result

14.
Administration
• Comfortable rights
management (user, group and
namespace manager)
• Limit access to single pages
or namespaces that means
also , d.h. auch für die
authorization for access to
single manuals
• Define user groups and their
permissions e. g.
„Management“
Rights
Define permissions and access
Call up important
administration tools in the
admin navigation
Permission Manager

15.
Blog, Shoutbox & Co.
• Newsblog for central news
on your documentation
platform
• Use the discussion page for
discussions and feedback of
employees
• Using the shoutbox for hints,
comments and feedback
Communication
Optimize editorial processes and bring together all experiences

16.
In the wiki and per mail
• Find a central notification on
activities in you user area
• E-mail notification of what is
going on in the wiki
• E-Mail notification on workflow
processes
• Subscribe to news like „recent
changes“ by RSS
• Place article in you watchlist
• Create your own focus
navigation with you favorite
articles and subscriptions
Notification Systems
Keep your documentation team up-to-date

17.
Responsible Editors
Assign responsibilites for an article
The responsible editors are
viewed with their profile pictures
in the state bar
Assign one or more
responsible editors

18.
Package [teamwork]
• Appoint responsible editors
• Define working sequences
with workflows
• Create workflow templates
for recurring activities
• Define approval processes
to keep an eye on changes
in an article before
publishing it
• E-Mail notification
Quality Assurance
Use workflows and reviewers to support quality processes
Find out more about workflows in the
presentation [teamwork] .
Did you know?

19.
Package [teamwork]
• Approve text, images and files
with just one click
• Display of the approval status
of an article
Quality Management
Approval processes form the basis for liabilities
See the current status
in the state bar

20.
Package [bookmaker]
• Create a book
• Add and delete articles in the
book editor
• Change structures of a book
per Drag & Drop
• A table of content with the
chapter navigation
• Export single pages, chapters
or a book as PDF or DOCX
Handbook
Cluster thematically related articles

21.
Package [bookmaker]
• Table of content with
chapter navigation
• Display of the title of the
book
• Links to other chapters
• Navigate one article back or
forward
Chapter Navigation
Insert a table of content in an article
In the presentation [bookmaker] on the
homepage you will get a detailed view.
Did you know?

22.
Package [bookmaker]
• Books, selected chapters or
single articles as PDF
• Clickable table of content
• List of approved articles
• Attached files
• Layout in individual design
Export
Convert relevant content as PDF
Articles as PDF or as paper
for meetings or field service

23.
Package [bookmaker]
• DOCX export for single
pages, chapters or books
(Attention: you will need an
additional PHPDocx license)
• HTML export for single
pages
Export
DOCX and HTML export for further use
Adjust templates from the
wiki in Word .
Use wiki articles in a DMS.
Transfer wiki artikel and
its formattings into
other webbased
systems.

24.
BlueSpice docu professional
Packages, that are included in the professional edition
additional to [teamwork] and [bookmaker]

25.
Package [wiki explorer]
• Sort the list of articles
accordings to specific
chracteristics
• Simple and combined queries
• Up-to-dateness: find out
articles that have to be
overhauled
• Quality: list undisclosed
articles and more
Look Out for Tasks
Support of content maintaining with the Wiki Explorer
Wiki gardeners identify potential „problems“ and
can suggest new operating processes.

26.
Package [visual diff]
• Revisions for certification
• Approved article versions are
marked in colour in the history
• What has been changed since
the last approval?
• All changes at a glance
Version Differences
Approved articles are marked in the history
Display revisions for certification.
Approvals are also documented.

27.
[visual diff]
• Farbige Markierung von
Änderungen
• Hinweisboxen zur Navigation
durch die Änderungen
Revisions
Changes in the content are highlighted
Coloure-marked changes
with navigation boxes
See at a glance what has
changed in guidelines.

28.
Package [comfort sign-on]
• LDAP connector for central
authentification
• Logged-in here – logged-in
there: Single Sign-on for
users
• Define user groups and
group permissions in the wiki
or via LDAP/AD server
Connection
Central administration of users

SharePoint
BlueSpice
E-Mail
CRM




AD-
Server
(with LDAP)

29.
Package [design package]
• Customization of the web
interface according to the
customer CI (logo, fonts and
colour of the default skin)
• Customization of the PDF
export according to the
customer CI (front page,
header and footer)
• Layout of the start page
New Design
It doesn‘t always have to be MediaWiki

30.
BlueSpice
Stay up-to-date
/BlueSpice.for.MediaWiki
/BlueSpiceTweets
/BlueSpiceVideo
blog.blue-spice.org
demo.blue-spice.org
help.blue-spice.org
sourceforge.net/projects/
bluespice
blue-spice.org/service/

31.
Hallo Welt! – Medienwerkstatt GmbH
Residenzstr. 2
93047 Regensburg
+49 (0)941 / 660 800
info@blue-spice.org
Your experts for
Knowledge Management and Wiki!