What You Should be Doing with Master Schedule but May Not Know
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Presentation by Leanne Vitanzo
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What You Should be Doing with Master Schedule but May Not Know
- 1. WHAT YOU SHOULD BE DOING WITH MASTER SCHEDULE BUT MAY NOT KNOW PRESENTED BY LEANNE VITANZO
- 2. 22
- 4. Creating Classes (Sections) • Make sure your target number of classes is correct for every course. – Go to Scheduling > Edit Master Schedule > Summary View – Check the Classes per Term > Target > make any necessary changes > Update All Course Records – Create Classes – Choose to create the classes based on the Target number of classes and also to Create target number of classes for courses without requests. 4 #BBK12UC
- 6. Scheduling rules create connections • Same Section or Follow the Teacher • Configuration > Registrar Setup > Scheduling Rules 6 #BBK12UC Rules Options Same Blocks, Times, Days, Teachers, Rooms, Sections Different Days, Teachers, Time, Block Before Meetings After Meetings Immediately Before/After Meetings Consecutive Meetings
- 7. Add the Scheduling Rule to one Course • Records > open Course (like 01 Homeroom) > Rules – list all the other courses the students must take 7 #BBK12UC
- 8. Use Homeroom Teacher • Add Homeroom teacher on Bio 1 tab of Student records 8 #BBK12UC
- 9. Load Students into Homeroom Class • Scheduling > Edit Master Schedule > double click to open the class > Students > Load Students > by Homeroom Teacher 9 #BBK12UC
- 10. Generate Student Schedules • Scheduling > Generate Student Schedules > filter by Grade Level 10 #BBK12UC
- 12. Scheduling Scenarios – Save Often • Scheduling > Save a Scheduling Scenario – Name the Scenario with something that will explain when it was done and use the Description if more information is needed. 12 #BBK12UC
- 13. Filling in the holes for a student #BBK12UC
- 14. Finding a fit • Scheduling > Enter Course Requests by Student > Search for the Student > click in the course row under the class column > Select a Class > Find Now 14 #BBK12UC
- 16. Tracking Schedule Changes – and viewing them! • Academic year setup lets you decide when you want changes to be tracked. • Schedule changes screen lets you see what changes were made and by whom they were made, even add comments! 16 #BBK12UC
- 17. Tracking Schedule Changes – and viewing them! • Academic year setup lets you decide when you want changes to be tracked. • Schedule changes screen lets you see what changes were made and by whom they were made, even add comments! 17 #BBK12UC
- 18. Tracking Schedule Changes – and viewing them! • Academic year setup lets you decide when you want changes to be tracked. • Schedule changes screen lets you the what, when and whom! 18 #BBK12UC
- 19. Tracking Schedule Changes – and viewing them! • Print only those schedules that have changes 19 #BBK12UC
- 21. Find Free Teachers and Rooms 21 #BBK12UC Not sure who can teach that class? The Education Edge can tell you! • Open a class –> Meetings tab –>Class menu -> Use Find Free – or display availability!
- 22. Course Requests (w/NetClassroom only) • Students can request (or even enroll) in courses for the upcoming term! • Save time by not entering all of these requests • Configuration > NetClassroom > Registration Setup 22 #BBK12UC
- 23. Should a course category be Standard, Transfer, or Mandatory? • Standard – for almost all courses • Transfer – for courses taken at another school, where grades need to be recorded • Mandatory – be very careful – any course listed as Mandatory for the grade level will automatically be added as a request. You say English 9 is required for every 9th grader? If there is even a remote possibility that the course is not required, then do NOT use Mandatory. • Once a course has been set up as Standard, Transfer, or Mandatory, it cannot be changed without creating a new course. 23 #BBK12UC
- 24. Generate one student’s schedule • Scheduling > Enter Course Requests by Student > search for the student > Generate Schedule > Schedule Now 24 #BBK12UC
- 25. View a Students Schedule • Scheduling > Enter Course Requests by Student – search for the student > right click > View Student Schedule 25 #BBK12UC
- 26. Filter on Course Choices by Grade Level 26 #BBK12UC
- 27. #BBK12UC Download the Blackbaud K-12 UC15 Mobile App & Engage With Us! Go to your app store, on any mobile device, and look for: Blackbaud K-12 UC15 - Agenda - Speakers - Attendees - Sponsors - Session Surveys and more! Conference resources just for you!