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Productivity and work-life balance (for entrepreneurs)

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An overview of ways to improve productivity, to do efficient goal-setting and have a better work-life balance overall.

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Productivity and work-life balance (for entrepreneurs)

  1. 1. Productivity and work-life balance 10-8-2015, LaunchBase, Maastricht Benno Groosman MScBA, www.groosman.info
  2. 2. Define your goals The garden of success • The law of weeds: what are you planting exactly? • A half-grown garden: you are going to have to prep the soil, get your hands dirty, etc. Put results before comfort! • Don’t keep digging up your seeds: when you plant a flower, you believe and trust that it will grow. You don’t dig it up every day. • Every flower is different: you cannot separate who you are from the success you achieve and you need to give yourself permission to do it ‘your way’. www.groosman.info
  3. 3. Define your goals Brian Tracy assessments • Take an hour to do this assessment: • http://www.groosman.info/#!work-life/c1tou (Tracy.pdf) • And if you feel committed, follow up with this one: • http://www.groosman.info/#!work-life/c1tou (Goals.docx) I worked with these assessments with 35 entrepreneurs and students, and 34 found the assessments useful. I still update it every 4 months. Thanks, Brian Tracy! www.groosman.info
  4. 4. Define your goals … and accomplish them (1) 1. Utilize the SMART Goal Approach 2. Write your goals down and display them 3. Break big goals into smaller ones 4. Make an action plan and follow it www.groosman.info
  5. 5. Define your goals … and accomplish them (2) 5. Do your goals as early in the day as possible 6. Tell others your goals to keep you accountable 7. Make sure your goals excite you 8. Use positive language in your goals Read the source http://www.lifehack.org/articles/productivity/how-set-goals-10-steps-stay-focused.html and see that I skipped the last two of the original 10. www.groosman.info
  6. 6. Productivity tips Day to day (1) • Delegation doesn’t equal laziness • Share the load with your team • Share the load with freelancers • Lists are your best friend, paper or: • My favorite: www.asana.com • http://www.rememberthemilk.com/ • Try and keep using the one you prefer www.groosman.info
  7. 7. Productivity tips Day to day (2) • Manage your emails, don’t let them manage you • Organise your mail with folders • Flag things that can wait: use this technique with important emails rather than urgent ones, because there is a distinction between ‘important’ and ‘urgent’ • Process your emails in 20 – 40 minute bursts around 2 – 3 times per day, and keep your email client closed the rest of the time • I use YesWare to track and remind emails and ScheduleOnce for planning meetings: both save time and the reduce amount of emails. www.groosman.info
  8. 8. Productivity tips Create time to do more 1. Know what you want and do everything possible at any moment to get there. 2. Make a clear plan and start working consciously. 3. Learn smart working techniques (next sheet). 4. Avoid multitasking. 5. Analyze your working day and remove all that is not helping you (outsource, eliminate, etc.). www.groosman.info
  9. 9. Productivity tips Smart techniques (1) • Plan your own time: many people let others dictate their schedule; find out your own productive times and do what you do best during those hours. • Interruptions: make sure you don’t just outline your day with the things you can plan, also schedule time for interruptions. www.groosman.info
  10. 10. Productivity tips Smart techniques (2) • Educate people: be the change, live the change, and change will occur! • Meetings: don’t take part if it is not really needed to be there, or change the agenda in such a way that your sections are at the beginning. www.groosman.info
  11. 11. Productivity tips Pick the right task to do (1) www.groosman.info
  12. 12. Productivity tips Pick the right task to do (2) www.groosman.info
  13. 13. Productivity tips Plan your distractions And see http://www.life hack.org/article s/productivity/r ecognising- distractions- and-how- prevent- them.html to prevent all type of distractions. www.groosman.info
  14. 14. Productivity tips Top 8 • Focus on your top 3 daily priorities. • Stop checking your email. • Set limits for everything. • Apply the 80/20 rule. • Stop multitasking. • Attend fewer meetings. • Start an information diet. • Create thinking time. www.groosman.info
  15. 15. Organize your life Simplify your life (1) • Give up material items: having so many items not only clogs up space in your home, it creates more distractions for you. • Minimize responsibilities: you’ll need to clear out the responsibilities that are causing your life to be complicated. www.groosman.info
  16. 16. Organize your life Simplify your life (2) • Sleep: sacrifice is necessary sometimes, but when it comes to sleep, never sacrifice what’s needed. • Organize your life: cleaning that desk can get rid of many distractions. www.groosman.info
  17. 17. Work-life balance Are you a workaholic? 1. You work longer than others 2. You can’t turn off 3. Your body feels unwell 4. Your relationships are strained 5. You tie your worth to your work success www.groosman.info
  18. 18. Work-life balance Tips for better balance (1) 1. Let go of perfectionism • Good is better than perfect 2. Unplug • Detach from electronic devices and other work distractions 3. Exercise and meditate • Running and mindfulness are helpful for me www.groosman.info
  19. 19. Work-life balance Tips for better balance (2)1. . 2. . 3. . 4. Limit time-wasting activities and people • First identify your goals and then trime time-wasters 5. Change the structure of your life • What changes could make your life easier? 6. Start small and build from there • You cannot change habits overnight • Act step by step and be kind for yourself www.groosman.info
  20. 20. Thanks for your attention! Feel free to contact me  Benno Groosman MScBA Email: benno@groosman.info Website: www.groosman.info Twitter: www.twitter.com/Benno_Groosman Slideshare: www.slideshare.net/benno_groosman www.groosman.info
  21. 21. Credits http://www.lifehack.org/articles/productivity/4-things-that-hold-you-back-from-success.html http://www.lifehack.org/articles/productivity/5-ways-simplify-your-life-right-now.html http://www.lifehack.org/articles/productivity/actionable-productivity-tips-streamline-your-working-day-and-lower-stress.html http://www.lifehack.org/articles/productivity/saving-2-hours-per-work-day-easy.html http://www.pickthebrain.com/blog/stop-working-long-hours-10-simple-ways-to-maximize-your- productivity/?utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+pickthebrain%2FLYVv+%28PickTheBrain%29 http://www.lifehack.org/articles/productivity/how-get-more-done-day-7-ideas-that-really-work.html http://www.hrdaily.com.au/nl06_news_selected.php?selkey=2625 http://www.lifehack.org/articles/productivity/how-set-goals-10-steps-stay-focused.html http://olivergearing.com/wp-content/uploads/2013/03/Importance-Vs-Urgency.gif http://zestebiz.com/wp-content/uploads/2012/05/Screen-shot-2012-05-30-at-2.18.43-PM.png http://www.forbes.com/sites/deborahlee/2014/10/20/5-signs-you-might-be-a-workaholic/2/ http://www.forbes.com/sites/deborahlee/2014/10/20/6-tips-for-better-work-life-balance/ And the sources named in the sheets. All photo pictures are taken from www.lifehack.org. www.groosman.info