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Project Portfolio Management
in a Lean Agile World
Agile Tour Beirut – 17/10/2015
2
Executive Summary
How will the presentation end?
Project names were re-invented & adapted to the
local flavour
DROPPED
INCEPTION BUILD REFINEEXPLORATION
DOING DONE DOING DONE DOING DONE DOING DONE
BACKLOG
Priority
Subject   XXX
Phase...
A	
  major	
  financial	
  
services	
  provider	
  that	
  
specialises	
  in	
  
consumer	
  insurance,	
  
price	
  com...
A little bit of context on LesFurets.com
5
Growing
organization Need to deliver step
changes
Empower
teams &
maintain
qual...
Where do we want to be ?
6
Focus
• Focus teams on projects with biggest € impact
• Become more disciplined & kill no value...
7
Why change our priorization methods ?
Governance with Lean / Agile ?
Conclusion
Introduction
Split of Initiatives
Delivery Overview
INITIATVES
SPI
STRATEGIC PROGRAM
INITIATIVES
• Goal to provide a step change
• High...
Overall Organization overview
Stream Panel
Owner : Valérie
Strategic Program 1 Sponsor : Hamid Chair: Jeremy Owner : Rami
...
Initiative Lifecycle & Priorization
10
Exploration Inception Build Refine Run
• What’s at stake
• Very Rough
Estimation of...
Meetings Structure
11
AM
PM
MONDAY TUESDAY
WEDNESD
AY
THURSDA
Y
FRIDAY
Management
Meeting
Stream
Meetings (x3)
New Initiat...
DROPPED
INCEPTION BUILD REFINEEXPLORATION
DOING DONE DOING DONE DOING DONE DOING DONE
BACKLOG
Priority
Subject   XXX
Phase...
13
Why change our priorization methods ?
Governance with Lean / Agile ?
Conclusion
Introduction
Less is more
Focus on the Why
Launch Fast & Iterate
Our Key Drivers
Top management addicted to MVPs
Program Management & A...
15
Thank you !
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Portfolio Management at LesFurets -- Beirut conference 22102015

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Portfolio Management at LesFurets -- Beirut conference 22102015

  1. 1. Project Portfolio Management in a Lean Agile World Agile Tour Beirut – 17/10/2015
  2. 2. 2 Executive Summary How will the presentation end? Project names were re-invented & adapted to the local flavour
  3. 3. DROPPED INCEPTION BUILD REFINEEXPLORATION DOING DONE DOING DONE DOING DONE DOING DONE BACKLOG Priority Subject   XXX Phase   End  date MM MM MM Management   Meeting   Gate LSI SPI Strategic & Local Initiatives Portfolio Status – 12/10 3 Coffee  with  TanteMado :   your  old  nosy  neighbour Eating  a   Man2ouche 16/ 10 Subject   XXX Phase   End  date Calling  my   mother  in  law Hold Great  Idea   someone  had   in  the  shower Electing  a   Lebanese   president 05/ 2013 Don’t   know   what  to  add   here 02 /11 Killing  all   useless   projects 16 /10 Doing  some   actual  work 19/ 10 Another  idea   at  coffee   machine Growing  a   moustache 01 /10 Fixing  the   Generator 30/ 10 Picking  up  the   trash 30 /10Hold Mr.  Lebanon   Election 30 /09 PPT  for  Beirut 17 /10Six  Packs  Abs 11 /03 Become  a   dancing   legend 11 /03 Eating  at  Snack  al   Mathaf 09 /10 Bring  back   Food  to  Paris 19/ 10 19 /10 And…another   one  in  the   bathroom
  4. 4. A  major  financial   services  provider  that   specialises  in   consumer  insurance,   price  comparison  and   legal  services  with   over  8  million   customers&  3300   employees
  5. 5. A little bit of context on LesFurets.com 5 Growing organization Need to deliver step changes Empower teams & maintain quality Stay agile yet structurethe portfolio Demanding Shareholder Ambitiou s objectives
  6. 6. Where do we want to be ? 6 Focus • Focus teams on projects with biggest € impact • Become more disciplined & kill no value added initiatives Secure Priorities • If a new idea comes up & is to write-off current priorities this has to be clearly shown & communicated • Avoid changing priorities once development has started : invested time is lost & generates costly side-effects Secure Sign-Off • Give the teams sufficient time to prepare initiatives • Decide clearly for initiatives sign-off level required (team, local management, MD, Group) Data Driven Decisions • Yes for gut feelings & opinions…but we need to measure, measure, measure
  7. 7. 7 Why change our priorization methods ? Governance with Lean / Agile ? Conclusion Introduction
  8. 8. Split of Initiatives Delivery Overview INITIATVES SPI STRATEGIC PROGRAM INITIATIVES • Goal to provide a step change • Highest level of priority • Sponsored by EXEC or above • Validated in Initiative prioritization process • Steered by a dedicated steering (fortnightly) • Coordinated by a program team LSI LOCAL STREAM INITIATIVE • Addition of a new feature • Sponsored by stream owner • Steered by a weekly stream meeting • Validated in Initiative prioritization process • Coordinated by the product owner RUN RUN • Production issue • Monitoring BAU BUSINESS AS USUAL • Minor evolutions • Bugs • Steered by a weekly stream meeting QUAL QUALITY • Technical debt • Improvement of code quality and development velocity 8 60% 40%
  9. 9. Overall Organization overview Stream Panel Owner : Valérie Strategic Program 1 Sponsor : Hamid Chair: Jeremy Owner : Rami Strategic Program 2 Sponsor : Hamid Chair: Ken Owner : Alain Strategic Program 3 Sponsor : Hamid Chair: Jeremy Owner : John BA : ASE Stream Customer Exp Owner : Damien Traffic PO : JPM BA : ARO Stream Data Owner : Alain BA : CMI Journey PO : YCH BA : BME & ANI Expertise UX, SEO, Data Analyst, Architecture, Dev Ops, Legal, Finance Strategic Program 4 Sponsor/Chair : Pascale Owner : Frederic
  10. 10. Initiative Lifecycle & Priorization 10 Exploration Inception Build Refine Run • What’s at stake • Very Rough Estimation of Impact on Revenue/KPIs • Inception Costing Gate 1 • MVP & Target Vision & Sanity Check-List • Business Case (Revenue,Costing) • Estimated Execution Plan • Analysis & Development • Updated Costing & Planning • Ongoing validation of feature to be released • Gather Test Results & Iterate on Feature • Specific Reporting • Production Alerting • Back to standard reporting Gate 2 Gate 3 Gate 4 Go/No Go Go / No Go Priorization Launch Deploy 100%
  11. 11. Meetings Structure 11 AM PM MONDAY TUESDAY WEDNESD AY THURSDA Y FRIDAY Management Meeting Stream Meetings (x3) New Initiatives Reviews
  12. 12. DROPPED INCEPTION BUILD REFINEEXPLORATION DOING DONE DOING DONE DOING DONE DOING DONE BACKLOG Priority Subject   XXX Phase   End  date MM MM MM Management   Meeting   Gate LSI SPI Strategic & Local Initiatives Portfolio Status – 12/10 12 Coffee  with  TanteMado :   your  old  nosy  neighbour Eating  a   Man2ouche 16/ 10 Subject   XXX Phase   End  date Calling  my   mother  in  law Hold Great  Idea   someone  had   in  the  shower Electing  a   Lebanese   president 05/ 2013 Don’t   know   what  to  add   here 02 /11 Killing  all   useless   projects 16 /10 Doing  some   actual  work 19/ 10 Another  idea   at  coffee   machine Growing  a   moustache 01 /10 Fixing  the   Generator 30/ 10 Picking  up  the   trash 30 /10Hold Mr.  Lebanon   Election 30 /09 PPT  for  Beirut 17 /10Six  Packs  Abs 11 /03 Become  a   dancing   legend 11 /03 Eating  at  Snack  al   Mathaf 09 /10 Bring  back   Food  to  Paris 19/ 10 19 /10 And…another   one  in  the   bathroom
  13. 13. 13 Why change our priorization methods ? Governance with Lean / Agile ? Conclusion Introduction
  14. 14. Less is more Focus on the Why Launch Fast & Iterate Our Key Drivers Top management addicted to MVPs Program Management & Agile Delivery
  15. 15. 15 Thank you !

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