Site Mailboxes are a new feature in Exchange Online and SharePoint Online, which helps users to work together within Outlook and SharePoint. In this session you'll learn how to configure them and see Tips & Tricks around Sharing, Collaboration and Site Mailboxes. How can I configure my sharing features and what are common usecases for site mailboxes? What's the difference between Modern public folders, Sitemailboxes, Shared Mailboxes and Yammer Groups?

1. Sharing & Sitemailboxes
under the Hood
Martina Grom, atwork
MVP Office 365
mg@atwork.at
@magrom

2. Site Mailboxes are a new feature in Exchange Online
and SharePoint Online, which helps users to work
together within Outlook and SharePoint. In this session
you'll learn how to configure them and see Tips &
Tricks around Sharing, Collaboration and Site
Mailboxes. How can I configure my sharing features
and what are common usecases for site mailboxes?
What's the difference between Sitemailboxes, Shared
Mailboxes and Distribution Lists?

3. What‘s the difference?
Modern Public
Folder
• Exchange Online
• Outlook
Integration
• Widely used
• 50 GB / 50
Mailboxes / 2,5
TB
• Kiosk: not
available
• Internal only
Shared Mailboxes
• Exchange Online
• 10 GB Storage
• Outlook
Integration
• Kiosk: not
available
• Internal only
Sitemailboxes
• Exchange Online /
SharePoint Online
• Outlook
Integration
• Mails only /
Documents in
Document
libraries
• 5 GB Storage
• Kiosk: not
available
• Internal only
Yammer groups
• Yammer
integrated
• Outlook
integration
coming soon
• More discussion
based
• Great also for
external
collaboration
• Available

4. Modern Public Folders
• Free!
• Exchange Online
• Up to 2,5 TB at no additional costs
• Outlook Integration
• Not for Archiving E-Mails
• No Versioning
• No Check in / check out
• No Notifications for changes
• Not indexed by Exchange Search
• Outlook 2007 – Outlook 2013, Outlook for Mac
• OWA limited usage

5. Demo

12. Shared mailboxes
• Free!
• Mail enabled / centralized Mailservice
• Convert into licensed version and vice versa
• Good for group access
• Primary solution prior to modern public folders
• No separate login
• Works in OWA and Outlook

13. Demo

17. Sitemailboxes
• Integrated in SharePoint Online
• Great for project sites
• Easy way to upload documents
• Outlook integrated (2013 only, Owners and Members)
• Maximum 10 Sitemailboxes / User / Outlook
• Documents accessible in Outlook
• Owners or Members group (or part of a security group in that
groups, contribute permissions)
• External Team members can‘t access
• Requires sync scripts if Hybrid Exchange

18. Demo

25. Yammer Groups
• Included in Office 365 Enterprise Plans
• Integration in SharePoint available
• Also group collaboration with external members
• Outlook Integration coming soon
• Multiple external networks available

26. Demo

30. •Team appears as virtual
identity (e.g.,
sales@contoso.com)
•Working on shared queue
of incoming requests
•Answering as the virtual
identity, not the individual
Working on behalf
of a virtual entity
•History of public
conversations
•Accessible to everyone
•Discoverable/searchable
for everyone
•Not in the inbox
Public, unobtrusive
conversations
•Working towards a
shared outcome/purpose
•Working together on
shared deliverables
•Need to get all the tools
we need to be successful
Working together
as a team
•Share information
•Collaborate
•Discuss
•Vote
•Praise
•Announce
Collaborate with a
group
Site MailboxesPublic Folders Shared Mailboxes Yammer Group
When to use what?

31. About me
Martina Grom
CEO atwork
Blogger
Cloud Architect
mg@atwork.at
blogs.technet.com/austria
Blog.atwork.at
cloudusergroup.at
@magrom
Publications