30 Tips For Using Social Media In Your Law Practice
121207 essential technology for law office
1. Essential Technology for the New
Law Practice: Hardware and
Software
Rodney Dowell, Massachusetts Lawyers Concerned for Lawyers
Alan Klevan, Law Offices of Alan J. Klevan, Newton, MA
2. Mission Control
Most Essential Office Hardware, Often Overlooked
oYour Computer
Desktop vs Laptop vs Netbook vs Tablet
Don’t Buy Out-of-the Box!
Remote Access Key Considerations:
Processor speed -- multiple core
Second, or Multiple Monitors SDRAM 4GB+
Hard Drive --GB + speed
Operating System
Windows 7
Professional
Ultimate
Mac OS X
Does it work with what you have?
3. Scanners + Printers + Fax, Oh My!
Multifunction versus Multiple Machines
Does It OCR?
Desktop versus Portable
Bundle Packages: Scanner plus PDF Converter
o Fujitsu ScanSnap with Adobe Acrobat
o Kodak ScanMate with Nuance PDF PaperPort & OmniPage
Scanning Process + Naming Conventions
o Create Workflow for Scanning Processes
o Create Coherent and Consistent Naming Conventions
4. PDF = Pretty Damn Fine
PDF = “Portable Document Format”
o Image Scan (Non-OCR) versus Text Scan (OCR)
o *Only OCR’d Documents May Be Manipulated*
Converter Program Options
o Adobe Acrobat 10 (“X”) (the “Gold” Standard)
o Nuance PDF Converter 7 (the “Silver” Standard)
o Cheap or Free Options (the “Bronze” Standards)
o PDFForge/CutePDF, e.g.
Advantages of PDF:
o Looks the Same on Every Computer
o Bates Stamping
o Forms Creation
o Metadata Removal
o Encryption and Password Protection
5. Printers, printers, printers
o Brother HL-2240 Laser Printer ($120), 24 ppm
o Lexmark E260dn Ink Printer ($180), 35 ppm
o HP Laser Jet M1522nf ($325), 24 ppm + multifunction
o Canon imageClass MF8050Cn ($500), 8-12 ppm + multifunction
Key Considerations:
Print Quality
Printing Speed
Multiple Trays vs Switching Trays
Networkability
8. Your Good Stuff Cheap
Buy Your Tech Tools and Toys from Discount Websites:
o Shopzilla
o NewEgg
o CTIStore
o Ben’s Bargains
o Buy.com
o Geeks.com
o MeritLine.com
Coupon Sites:
o Groupon.com
o RetailMeNot.com
o DealCoupon.com
9. Just the eFacts, Ma’am
Issues of Traditional Fax
o Jamming
o Out of Paper
o Out of Ink
o Overwriting
eFax is the Answer
Compare Services at: www.faxcompare.com
10. Smartphones
o iPhone
Key Considerations:
o Android
Compatible w/ Operating
o Blackberry System, Email + Calendar
“Deal of the Day”
Data Plan
Battery Life
Usability
Wireless Synchronicity
Microsoft Exchange Server
Mobile Me
Compare + Contrast @
11. Productivity Software
o Microsoft Office 2010
o Google Docs
o WordPerfect Office X5
o Open Office 3.3
To-Do:
Draft Documents
Create Spreadsheets Key Considerations:
Build Presentations
Email + Calendar? (Sync?) Features
Cost
Conversion
Collaboration
Upgrades
16. Financial Management Software
o Excel
o Quicken vs Quickbooks
o RTG Bills
o Tabs3
o Built-Ins
o Chrometa
o Smart Time
o Trust Accounting
o Hire Accountant?
22. Encryption Tools
PDF Microsoft Word
http://wordarticles.com/Shorts/Security/Lega
cyEncryption.php
o Adobe Acrobat (the
“Gold” Standard)
o Nuance PDF Converter
(the “Silver” Standard)
25. FREE
CONFIDENTIAL
Contact the LCL Team:
Rodney S. Dowell, Esq. Follow LCL:
Executive Director
LCL, Inc. Web: www.lclma.org
Blog: http://lclma.blogspot.com
Email: rodney@lclma.org Twitter: www.twitter.com/rodneydowell
Phone: (857) 383-3252 www.twitter.com/LCL_MassLawyers
www.twitter.com/MassLOMAP
26. GOOD LUCK TO YOU!
Alan J. Klevan, Esquire
LAW PRACTICE STRATEGIES
99 Needham Street, Suite 1422
Newton, MA 02461
617-564-3299
alan@lawpracticestrategies.com
www.twitter.com/AlanKlevan
www.lawpracticestrategies.com
Notas do Editor
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rsdFederal2003 Fair and Accurate Credit Transaction ActGramm-Leach-Bliley Financial Modernization Act of 1999StateMGL 93H, Security Breaches (May 1, 2009)
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