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Addressing the most common PM Pains with Microsoft Project Online and Office 365

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Wellingtone Ltd is one of the UK’s leading Microsoft Gold Partners offering consultancy, training and support in Project Online / Server. To find out more about a free trial or to book a discovery session, please click here - http://www.wellingtone.co.uk/apm-trial/

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Addressing the most common PM Pains with Microsoft Project Online and Office 365

  1. 1. Guillaume Garcin & Baz Khinda | January 28th 2015
  2. 2. Agenda Project Management Trends Daily PM Pains Project Benefits & Customer Feedback Live Demo Future Roadmap 2
  3. 3. 58% of companies do not have an innovation strategy — Capgemini 17% higher 5-year CAGR for highly aligned companies — Booz & Co. 68% of orgs do not align projects to corporate or strategic goals — PwC 57% of projects fail due to breakdown in communications — BULL 13% higher 5-year CAGR for innovative companies — Booz & Co. 17% Increase in projects completed on budget with effective comms — PwC CAGR = Compound Annual Growth Rate
  4. 4. 2/3 of CIOs from top- performing organizations see collaboration as key to driving innovation — McKinsey, 2012 60%of employees work in multiple locations during the work week — Forrester, 2011 21%loss in productivity due to collaboration challenges — IDC, 2012 37%increase in project collaboration through enterprise social networks i.e. SharePoint, Yammer, Lync — Inside Communication, 2012 Innovation, Collaboration and Productivity
  5. 5. Daily PM Pains Strategic Alignment Project Visibility Inconsistent Approaches Resource Management 63% 60% 48% 37% 123 The Centre for Business Practices 'Project Management: the State of the Industry‘ | Survey Findings
  6. 6. The evolution of Project What a difference a decade makes Desktop application for individual project managers Collaborative team work through Project Central Consolidated solution for project and portfolio management Consistency with Office and integration with SharePoint Cloud solution for project and portfolio management
  7. 7. Project Benefits Demand Management EPTs Portfolio Analysis Reporting Intuitive Solution EPTs Centralised Ease Reporting Intuitive Solution Visibility of Tasks Improve Communication Real-time Visibility Committed vs Proposed Recognised Microsoft architecture Secure Systems Team Members Resource Managers Project Managers Senior Management IT Benefits available in Project Online and Project Server 2013
  8. 8. Components of the Microsoft PPM Benefits available in Project Online and Project Server 2013
  9. 9. A user added every 20 seconds Used in over 10,000 organizations Leader in various analyst reports Over 20 million users of Project…
  10. 10. Customer feedback “We wantedeverything centralised,we were storingdocuments separatelywhich lacked visibility.” “Ensuringthat systemsare streamlinedand thatthe right tools are used to achieve goals and meet deliverables is paramountin an organisationof thissize and scope.What we needed was a ‘one stop shop’ forall ourproject needs.” “Atthe time we were managinga multi- million pound portfolio of projects andso it makessensefor wantto reduce the risk as much as possible.” MattWarren,PMOManager MichelleLynch,PMOAnalyst AlliedBakeries http://www.wellingtone.co.uk/case-studies/allied-bakeries/
  11. 11. Customer feedback “We needed to ensureall the projectswithin IT were completelyaligned with the Transformational Changeproprieties to ensuredeliveryof both programmesof work.” “ProjectServer really makes people adoptthe right workingpractices.” PaulElden,ITProgrammeand ServiceDeliveryManager CoventryandWarwickshire PartnershipTrust-NHS “We had developed a 5- year IT Strategywith multiplecross organisationalwork streamswhich was part of the reasonwe wanted to use Project Server.” http://www.wellingtone.co.uk/case-studies/nhs/
  12. 12. Live Demo Resource Management Reporting Creating Projects Prioritising Projects Office 365 and Collaboration
  13. 13. Project Our Vision Project
  14. 14. Project
  15. 15. Project Launch the Work Management App
  16. 16. Project my tasks PRIVATE GROUP TODAY Send out slide and update notes Contoso Design Dec 8 ◒ Develop design for script outline Contoso Design Dec 10 ◒ Follow up: Weekly Update Mail Bright Dreams Dec 10 ◒ NEXT WEEK V1 design concepts Northwind Traders Dec 15 ◒ Review charts for all the slides and set up review Contoso Design Dec 15 ○ Update hours Recurring tasks Dec 18 ○ PROJECT ONLINE TASKS Review charts for all the slides Tailspin Toys Dec 11 ○ Send out slide and update notes Bright Dreams Dec 12 ◒ Feedback for script outline Contoso Design Dec 18 ○ V2 design concepts Northwind Traders Dec 18 ○ Project Online Task Panel provides a single list of all Katy’s tasks: Private, Work Management and Project Online Summarized view of all projects
  17. 17. Project Contoso Design Tasks Send out slide update notes Kat Larsson Dec 8 ◒ Develop design for script outline Contoso Design Dec 10 ◒ Update report for sales Cody Moresby Dec 10 ◒ Follow up: Weekly Update Mail Iris Baxter Dec 11 ○ Follow up: acquisition orders Allie Mack Dec 11 ◒ Invoice Clients Irwin Hume Dec 12 ○ Update billing status for clients Cody Moresby Dec 12 ○ Review charts for all the slides and set up review Kat Larsson Dec 15 ○ COMPLETED Confirm offsite reservation Iris Baxter Dec 8 ● Update FY15 projections Allie Mack Dec 9 ● Add a task… Project Dashboard provides view of project specific timeline, tasks and task status Dashboard Task List Task Board Completed Tasks Timeline Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS Office 365 Projects C
  18. 18. Project Send out slide update notes Kat Larsson Dec 8 Late ◒ Develop design for script outline Kat Larsson Dec 10 In Progress ◒ Update report for sales Cody Moresby Dec 10 In Progress ◒ Follow up: Weekly Update Mail Iris Baxter Dec 11 Not Started ○ Follow up: Acquisition orders Allie Mack Dec 11 In Progress ◒ Invoice Clients Irwin Hume Dec 12 Not Started ○ Update billing status for clients Cody Moresby Dec 12 Not Started ○ Review charts for all the slides and set up review Kat Larsson Dec 15 Not Started ○ HIDE COMPLETED Confirm offsite reservation Iris Baxter Dec 8 Complete ● Update FY15 projections Allie Mack Dec 9 Complete ● Develop design for script outline DETAILS CONVERSATIONS FILES Progress In Progress 🔽 Assigned to Kat Larsson 🔽 Start Date Dec 8 🔽 Due Date Dec 10 🔽 Notes Make sure to include assign tasks to each team member Created by Robin Counts Add a task… Dashboard Task List Task Board Completed Tasks Timeline Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS □ Office 365 Projects C GROUP BY No Grouping Assigned to Progress Due date FILTER My Tasks Late Tasks Task List view provides an engaging environment to Create, Assign, Filter, Review & Sort Tasks.
  19. 19. Project Send out slide update notes Kat Larsson Dec 8 Late ◒ Develop design for script outline Kat Larsson Dec 10 In Progress ◒ Update report for sales Cody Moresby Dec 10 In Progress ◒ Follow up: Weekly Update Mail Iris Baxter Dec 11 Not Started ○ Follow up: Acquisition orders Allie Mack Dec 11 In Progress ◒ Invoice Clients Irwin Hume Dec 12 Not Started ○ Update billing status for clients Cody Moresby Dec 12 Not Started ○ Review charts for all the slides and set up review Kat Larsson Dec 15 Not Started ○ HIDE COMPLETED Confirm offsite reservation Iris Baxter Dec 8 Complete ● Update FY15 projections Allie Mack Dec 9 Complete ● Add a task… Dashboard Task List Task Board Completed Tasks Timeline Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS Develop design for script outline DETAILS CONVERSATIONS FILES Office 365 Projects □ Team members can have social conversations at a task level Contoso Design Iris Baxter Looking forward to reviewing! 11:44a 1 Contoso Design Kat Larsson Great. I will put something together Tues Dec 9 1 Contoso Design Iris Baxter Look at this document for icons Tues Dec 9 1 C
  20. 20. Project Send out slide update notes Kat Larsson Dec 8 Late ◒ Develop design for script outline Kat Larsson Dec 10 In Progress ◒ Update report for sales Cody Moresby Dec 10 In Progress ◒ Follow up: Weekly Update Mail Iris Baxter Dec 11 Not Started ○ Follow up: Acquisition orders Allie Mack Dec 11 In Progress ◒ Invoice Clients Irwin Hume Dec 12 Not Started ○ Update billing status for clients Cody Moresby Dec 12 Not Started ○ Review charts for all the slides and set up review Kat Larsson Dec 15 Not Started ○ HIDE COMPLETED Confirm offsite reservation Iris Baxter Dec 8 Complete ● Update FY15 projections Allie Mack Dec 9 Complete ● Add a task… Dashboard Task List Task Board Completed Tasks Timeline Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS Develop design for script outline DETAILS CONVERSATIONS FILES Contoso Design Script add file… Office 365 Projects □ Team members can associate documents to tasks C
  21. 21. Project Dashboard Task List Task Board Completed Tasks Timeline Contoso Design Public - 10 members CONVERSATIONS DOCUMENTS Backlog Not Started In Progress Completed new task Send out slide update notes Due Date: Dec 29 Set up internal review meeting Due Date: Dec 30 Send invoice report Due Date: Jan 5 V1 wireframe design Due Date: Jan 7 Follow up: Weekly Update Mail Due Date: Dec 11 Invoice Clients Due Date; Dec 12 Update billing status for clients Due Date: Dec 12 Review charts for all the slides and set up review Due Date: Dec 15 Develop design for script outline Due Date: Dec 10 Update report for sales Due Date: Dec 10 Follow up: Acquisition orders Due Date: Dec 11 Confirm offsite reservation Due Date: Dec 8 Update FY15 projections Due Date: Dec 9 Office 365 Projects Move tasks between buckets with simple touch gestures □ C Task Progress Assignee Taskboard shows tasks that are Unassigned, Not started, In-progress and Complete
  22. 22. Project Contoso DesignOverview QR3Planning QR3Milestones PerformanceTest Results BestAds2013 LearningPlan2014 BrightDreamsDesign Overview Whocanseethis? ManageTags Setadeadline Add follow-up tasks to Work Management while in Delve
  23. 23. Project Contoso Design My Tasks Kat Larson🔽 Public - 10 members Work Management App will be available across multiple browsers and devices
  24. 24. © 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION. Contact Details Baz Khinda BA(Hons), MBS, PRINCE2 Practitioner, MCTS, Microsoft P-Seller (P-SSP) E: baz.khinda@wellingtone.co.uk M: 07507 659619 W: http://www.wellingtone.co.uk Guillaume Garcin Product Marketing Manager Project & Visio (UK) E: guilga@microsoft.com M: 07581267241 W: http://products.office.com/en-gb/project Interested in Learning More? http://www.wellingtone.co.uk/apm-trial

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