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6. • Time Management refers to managing time
effectively, so that the right time is allocated to
the right activity.
• To manage your time and activities as per their
importance is called time management.
• Time Management refers to making the best use
of time as time is always limited.
What is Time Management
11. • Effective time management teaches you how to
manage your time effectively and enhance your
productivity and attain work life balance.
• Everyone has the same amount of time in a day.
(24 Hours), If you are managing time, that
means you are trying to make the best use of
your time.
What is Effective Time Management
12. • To save time
• To reduce stress
• To perform effectively
• To increase our work output
• To have more control over our job
responsibilities
Why do we need Effective
Time Management
17. A Goal Should be SMART?
• A goal is anything you want to accomplish in a
specific period.
• Goals should be S.M.A.R.T
• A Goal with no plan is just a Wish
• Goal should be realistic about what you can
accomplish.. Don’t try to juggle too many things.
Don’t set yourself for failure.
21. Steps to achieve your Goals?
• Identify your goals by writing it down.
• Set a deadline for the achievement. Put a date on
it.
• List the obstacles to overcome in accomplishing
your goal.
• Identify the people and groups you need to work
with to reach your goal.
• Develop a plan of action to reach your goal.
25. “Anything that takes us towards our
‘worthwhile goals’ is termed as Important
Anything takes us away from our
‘worthwhile goals’ or doesn't take us
towards our ‘worthwhile goals’ is called ‘Not
Important’.”
25
Important
29. Q1 – Urgent and Important:‐ (Action‐Do it Now)
The first quadrant, often times referred to as
the quadrant of necessity, contains the tasks
that are urgent and important. These are the
tasks you have to do or else you will face
negative consequences. Usually these are
deadline driven and/or time sensitive.
Quadrants Strategies
30. (Plan it‐ Focus)
This is the quadrant where you want to invest most of your
time. Q2 heart of effective personal management.
It deals with things that are not “Urgent” but are
“Important” Some examples of Q2 Tasks.
• Exercising.
• Taking classes outside your job to advance your career.
• Building relationship & spend time with family & friends.
Q2‐ Important & Not Urgent
32. (Dump it)
This Quadrant contains the tasks you want to avoid
as much as possible. These are your time wasters
that you want to eliminate. If you could identify all
your Q4 tasks and eliminate most of them, you
would free up a lot of time.
Q4‐ Not Important & Not Urgent
35. Time Waste‐ Cause by others
• Telephone interruptions.
• Unscheduled Meetings
• Drop in visitors
• Poor Communication
Major Time Waster Minor Time Wasters
• Disorganization Telephone calls
• Procrastination Unexpected visitors
• Fear to Delegate Junk Mails / Browsing
• Don’t want to say No Meeting without Agenda
• Not Knowing the priorities Needless Reports
38. • Lack of interest and putting off or delaying
things or unreasonably postpone a task.
• Leaving everything until the last possible
moment; constantly worrying about work but
not getting anything done.
Procrastination means
39. • To avoid an unpleasant task.
• Lack of Interest
• Don’t know where to Start?
• Waiting for more
information.
• You may think if you put it
off, someone else will do it.
• You are over committed.
Why do we Procrastinate?
40. • Laziness
• Fear of Failure
• Perfectionism
Some of our important tasks becomes
urgent due to “Procrastination”
Procrastination Causes
41. 1) Develop Discipline
2) Focus on Goals
3) Use your Plan and Schedule
4) If you do not know, then ASK for
help.
Conquer Procrastination
43. 1) Spend time planning and organizing
2) Set goals & Prioritize
3) Be Flexible
4) Consider your biological prime time
5) Do the right thing right
6) Eliminate the urgent
7) Avoid being a perfectionist
8) Conquer Procrastination
9) Learn to say No
10)Reward Yourself
A Simple Time Management Plan
46. To Do lists
• Break things down into small steps
• Do the ugliest thing first
• Do the difficult task first.
47. o Be Assertive and express what
you think and feel in a positive
way. Create mutual respect.
Don’t say yes, when you want
to say “No”
o If you are unable to fulfill the
commitment than there is no
need to say “Yes” Don’t be
over committed.
Be Assertive in your communication
48. • You can’t do everything, so without feeling guilty or
thinking that you hurt someone. Don’t undertake
things you can’t complete.
Set parameters:‐
“I can’t review 10 papers, but I can do 5.”
“I could get it done in 6 weeks rather than 4.”
Learn to say No
51. • Keep Positive Attitude,
• You can’t live a Positive life with a Negative mind
• Be Organized and Selective
• Concentrate, stay focused
• Create realistic deadlines
• Reward/Appreciate yourself
• Write down your goals
• Determine what is urgent
Time Management Solutions
53. • Time Management
• Organize
• Problem solving attitude
• Think Positive
• Avoid interruptions
• Be your own Judge & motivator
Time Management SolutionsMental Techniques
