The document summarizes a presentation by Alan Richards and Dave Coleman about replacing a file server with a SharePoint 2010 system. It outlines their strategy to make the current server read-only, clean up and move files to SharePoint libraries, and create separate student and staff sites. It also describes using SharePoint for home drives, media streaming using Windows Media Services, Office Web Apps, social features, and remote blob storage to reduce SQL server load.

1. Replacement of the File Server Alan Richards & Dave Coleman

2. About the Speaker…. Alan Richards West Hatch High School edutechnow.com arichards@westhatch.essex.sch.uk @arichards_Saruk

3. About the Speaker…. Dave Coleman Twynham School sharepointedutech.com dave.coleman@twynhamschool.com @davecoleman146

4. Agenda or Content Slide Replacement of the File Server Strategy & Timescales Site Structure HomeDrive Media Streaming Office Web Apps Social Remote Blob Storage

5. Strategy & Timescales List Name Make current server based drive read only Give 1 or 2 members of staff access to clean up server based drive Create SharePoint 2010 based areas for departments Any new or edited items have to be saved to the SharePoint 2010 libraries Move over ‘tidied’ server based drives to SharePoint 2010 libraries List Name

6. Site Structure List Name Separate Student and Staff Gateway Site for each department Shared Documents within each site All staff – Read access Department staff – Contribute access Students only have read access List Name

7. Home Drive List Name List Name Server based Home Drive versus My Site Backup / Restore Security File restrictions Extra content < My Site

8. Place Demo Title Here

9. Media Streaming List Name Windows Media Services Store videos & audio on dedicated server Create publishing points Stream .wmv videos or .wma audio Produces .asx file (Very small file) SharePoint 2010 Store .asx file in document library (Rename to .wmv) Searchable Launches Windows Media Player List Name

10. Place Demo Title Here

11. Office Web Apps List Name Opens up Office documents in the browser Word Excel PowerPoint OneNote Limited editing Open in Word option is its installed List Name

12. Place Demo Title Here

13. Social List Name Ratings I like it Tag it List Name

14. Place Demo Title Here

15. Remote Blob Storage List Name Stores ‘blobs’ of files away from the SQL Server Requires Window Server 2008 R2 and SQL 2008 R2 for full support from Microsoft Reduces load on SQL Server by up to 80% You set size limit for creating blob Requires setting up on SQL and SharePoint File storage is transparent to SharePoint 2010

16. Thank you for attending! Alan Richards & Dave Coleman