1. Database
Management
in
Education Sector

2. Overview
• Definition-DBMS
• Indian Education System
• Need for DBMS in Institutions
• School Management System
• Campus Management System
• Conclusion

3. What is Database Management System ?
• Software package with computer programs that control
the creation, maintenance, and the use of a database.
• Database is an integrated collection of data records,
files, and other database objects.
• A DBMS allows large amounts of data to be stored in
the most efficient manner possible
• A DBMS provides facilities for controlling data access,
enforcing data integrity, managing concurrency
control, recovering the database after failures and
restoring it from backup files, as well as maintaining
database security.
• Popular DBMS solutions include Microsoft Access,
FileMaker, DB2, and Oracle.

4. Indian education system
Introduction
.
• The Gurukul system of education is among the oldest educational
systems. Gurukuls were traditional residential schools of learning.
• Nalanda which at its peak housed 10000 students is considered the oldest
established university
• Education in India is provided by the public sector as well as the private
sector, with control and funding coming from three
levels: federal, state, and local.
• The current system of education with its western style and content was
introduced and founded by the British in the 20th century.
• Indian education system largest in Common wealth countries and 2nd
largest in the world next to USA.
• All levels of education from primary to higher education are overseen by
the Department of School Education and Literacy and the Department of
Higher Education.
• The total number of enrolment in educational institutions was 224
million, with about 6.2 million teachers.

5. Literacy in India
“Every person above the age of 7 years who can read
and write in any language is said to be literate“
- The 2011 survey holds the National Literacy Rate to be around 74%.
Government statistics of 2011
- Rate of increase in literacy is more in rural areas than in urban areas
- Female literacy is at a national average of 65%
- The male literacy was 82%
- In Rural areas-Only 45.8 % girls complete education as compared to
66.3 % boys.
- In urban areas, 66.3 % girls complete education as opposed to 80.3
% boys
- Kerala has shown the highest literacy rates of 93%
- Bihar has the lowest of 53.8% literacy rate.
- 'absolute non-literates' in the country are 304 million.
- 35% of our population are still illiterate

6. Government Initiatives
• Foreign Educational Institutions Bill of 2007
• Greater Provisions for higher education under the 11th Five
Year Plan
• Passing of the Right of Children to Free and Compulsory
Education Bill
• SSA Program to improve the internal efficiency and quality of
Secondary Education
• Promoting ICTs, so that students can take greater control of
their learning and skills acquisition from sources other than
the teacher and textbook.

7. Central government’s education funds
• In eleventh Five year Plan (2007–2011), the central
government of India outlined an expenditure of 65.6% of its
total education budget of 438.25 billion.
- 287.5 billion on elementary education.
- 43.25 billion on secondary education.
- 12.5 billion on adult education.
- 41.765 billion on higher education.
- 47 billion on technical education.
- The remaining 1.4% on miscellaneous education schemes.
• Financial Year 2011-12, the Government of India has
allocated Rs 38,957 crores for the Department of School
Education and Literacy
• Rs 21,000 crores, is for 'Sarva Siksha Abhiyan‘
• According to the UNESCO, India has the lowest public
expenditure on higher education per student in the world.

8. Classification of Education in India
• Play school and pre school (2-5 years)
• Elementary education (6-11 years)
• Secondary education (11-18years)
• Higher education (18 years & above)
• Vocational education (16 years and above)

10. Regulatory bodies for school education
• The National Council of Educational Research and Training (NCERT)
is the apex body for school education in India.
• The state government boards
• The Central Board of Secondary Education (CBSE) board.
• The Council for the Indian School Certificate Examinations
(ICSE) board.
• The National Institute of Open Schooling (NIOS) board.
• International schools affiliated to the International
Baccalaureate Programme and/or the Cambridge International
Examinations.
• Islamic Madrasah schools, whose boards are controlled by local
state governments, or autonomous, or affiliated with Darul Uloom
Deoband.
• Autonomous schools like Woodstock School, Auroville, Patha
Bhavan and Ananda Marga Gurukula.

11. Play School & Pre School Education
Present status
• Lack of any regulatory mechanism for play school- pre school
segment.
• Population under the age group of 2-6 years is 10-11cr.
• Gross enrolment rate(GER) in pre-school segment is as low as 18%.
Current trends
• Rising awareness about the significance of early education for
children development and maintaining high enrolment and
retention rates in primary education.
• Majority of the play school and pre school market is concentrated in
urban areas.
Market size and players
• Organized pre school market is dominated by private players a few
of them are kidzee, eurokids, treehouse.
• The current urban market size is estimated to be Rs. 6000cr.

12. Elementary education
Present status
- Rapid improvement in enrollment rates, at least
in primary schools.
- Social disparity which was very high till 90’s has
been reduced significantly.
-Sarva shiksha abhiyan gets most of the credit for
the improvement in elementary education.
Drop outs
- 48% in elementary education (std I-VIII) is
mainly because of socio economic reasons
- States like Bihar,UP are way behind in terms of
GER, drop outs.

13. Secondary Education
• Secondary education is an important foundation
for higher education
• It helps in development of nation
• The gross enrollment rate is 52%, in senior
secondary level it is 28%
• Number of secondary schools are lesser than the
upper primary schools.
• Most of the students are from urban areas.
• The quality of teaching and learning is very low.

14. Contd…
The problem areas…
Infrastructure
• Low PTR and teacher absenteeism
• 24% schools in India do not have proper school
building
• 8% schools lack drinking water facilities
Quality of education
60% of children aged 7 to 12 cannot read a simple
Sentence.
Students teachers ratio is too high.

15. Demand for secondary education

16. Aspects Better performing states Slow performing states
Gross enrolment ratio(GER) Rajasthan, Delhi, Maharashtra, Bihar, Punjab, Haryana,
Uttarakhand Nagaland
Drop out rates Kerala, Goa, Haryana, HP Assam, Bihar, Mizoram,
Meghalaya
Teacher appointments AP, J&K, Orissa, UP West Bengal, MP
Teacher training Chhattisgarh, Gujarat, Assam, Bihar, Maharashtra, Arunachal
Tamil Nadu Pradesh
Construction of school Tamil Nadu, Rajasthan West Bengal, Bihar, Jharkhand
buildings
Construction of additional Gujarat, Karnataka, Assam, AP Chhattisgarh, UP, Manipur
classrooms
% of expenditure on Education Assam, Maharashtra, Bihar, J&K, Sikkim, Arunachal
& Training of total budget Delhi Pradesh

18. • The expenditure on higher
education in India is estimated to be
USD 6.2 bn in 2008.
• Public Institutions is expected to
grow at 23% CAGR to reach
USD 9.8 bn by 2012
• Private institutions have been
focusing on the area of professional
courses like engineering and
medical as well as post graduation
courses like MBA

19. •Amount spent in higher education
in india is currently estimated to be
~INR 46,200 crores, and projected
to grow at an average rate of ~18%
to over INR 232,500 crores in 10
years.
• Private sector accounts for almost
67% of the total amount spent in
the higher education sector.
•Number of Universities have grown
at a constant CAGR (5%)over the
decades from 1950-51 to 2009-10.
• Colleges in India have grown at a
higher CAGR(8%) between 1990-91
and 2009-10 compared between
1950-51 and 1990-91 (6%).

20. Vocational education
•Vocational education is very important for building skilled workforce
•Percentage of students applying for vocational education in India is less
than 20% compared to developed countries where it is more than 50%.
•Government ITCs and private ICTs offer 110 courses under vocational
education including engineering and non engineering courses.

22. Why we need DBMS ?

23. • Admission & Registration
 Receive applications for admission online
 Generate automated sequential application form and admission
numbers based on your preference
 Evaluate candidates eligibility for admission
 Option to schedule entrance examinations for the students
 Automate and manage whole admission process and admit the
students
• School Profile & Resource Management
 Maintain complete details of the School
 Maintain lands, buildings, resources, house details
 Schedule school events, tasks and holidays
 Customize school calendar - working days, year, and term
 Define and list course wise subjects and class period for each subject
 Create and maintain subjects group

24. Contd…
• School Profile & Resource Management
 Maintain complete details of the School
 Maintain lands, buildings, resources, house details
 Schedule school events, tasks and holidays
 Customize school calendar - working days, year, and term
 Define and list course wise subjects and class period for each subject
 Create and maintain subjects group
• Time Table Scheduling
 Generate automatic timetable based on constraints
 Timetable can be viewed according to day, class and teachers
• Academic
 Design annual lesson plan and learning centre plan
 View the scheduled assignments, tasks and events

25. Contd…
• Student Live
 Communicate and share information with peers and teachers
 Login and access lesson plans, homework, grades, events, etc.
 Participate in school forums and discussions from anywhere
* Faculty Live
 Access the details of the students and view their academic details
 Assign and review the assignments given to students
 Interact with other staffs, students and parents using the
collaboration tool

26. Contd…
• Utility and Preferences
 Create and maintain the list of users/groups
 Set restrictions and permissions for the users to access specific
modules, forms, data, reports, etc.
• Reports
 Facility to generate any type of report.
 Online analysis of performance with a wide choice of graphs.

27. School management system
• Edu smart is a software package which is used
in school management system, it deals with
the following aspects

28. Edu smart
Features
- Online help to use EDU Smart School Manager.
- Updatable software.
- The program has all the help feature required.
- Full database Back up and Recovery facility.
- Student Information Management including General
Information, SR ( Scholar) Info, TC issue, CC issue.
- Examination Management including Exam schedule, Exam
Subject, Classwise Marks Entry, Mark-sheet printing, Marks
List printing, ResultSheet printing of the class, Roll No
allotment, Permission-Letter/ Admit-Card.

30. Student Module
Student Module Contains Three Main Entities:
i) Applicant
ii) Student
iii) Alumni
Student Module Includes following Process:
Time Table Design, Fees Structure Settings, Grading
System, Admission Process, Student Enrollment, Div.
Assignment / Transfer, Roll No.
Generation, Attendance, Fees Collection, Examination.

32. Other Modules
1) Financial Accounting
2) Material Management
3) Transportation
4) Hostel Management
5) Activities Management
6) Student Behaviors/ Discipline
7) Doctor Test/Medical Checkup
8) Front Office

33. • Financial Accounting:
-All Accounting transactions like Journal Vouchers,
Payment Vouchers, Receipts, Vouchers, Credit Note, Debit
Note, Contra Vouchers (Bank Deposits &
Withdrawal)are entered.
-It gives Day Book, Account Ledger, Group Ledger, Trial
Balance, Income/Expense Statement, and Balance Sheet.
- Using 'Tally Exports' module
accounting transaction exported in Tally.

34. The Material Management:
The Material Management Module deals with
• Material (Dead stock, Consumables
and Salable Items).
• maintains Issues, Returns, Purchase and Sales
Transactions.

35. Transportation Module
• It deals with the Own-Transportation as well
as Out-side Transportation.
• Maintains Vehicle Details, Route Details and
Trip Details.
• Transportation charges for the students are
also maintained.

36. Activity Management Module
• manages all the activities held in the school,
participant details and achievements by the
participant.
Student discipline module
• Student Discipline & Medical checkup details
are maintained in this module.

37. Payroll Module
Payroll Entity:
i) Regular Employee
ii) Ad-hoc Employee
iii)Ex-Employee
Payroll Settings:
Leave Settings. Allowance & Deduction
Settings, P.F. Calc. Settings.
Payroll Process:
Employee Recruitment, Leave Details,
Attendance, Salary Calculation, P.F.
Payment, Advance Salary, Loan Payment,
Termination, Transfer.

38. Additional features
The EDU Smart Extended by:
1) SMS Application
2) Question Bank & Online Examination
3) time table
4) E mail integration
5) Bio metric interface
6) Online services

40. Case study : Educomp ltd.
Business model:
•Smart class
•Builds IT infrastructure for private schools and licenses the digital
curriculum content
Incurs the initial expenditure in return to which it receives revenues 300
the next year
•ICT segment
•Builds IT infrastructure for government schools on BOOT model
•Incurs the upfront expenditure and revenues quarterly payment for
service rendered

41. – Case study : educomp ltd.
• Largest provider of technology education products and services for K-
12 students.
• Reaches out to over 21,000 schools.
• It levarages its strong understanding of the technology and education
needs of school (public & private ) to deliver high quality, cost effective
products.
- ICT and E-learning in education
• It is a sunrise industry in India . Increase in computer infrastructure
, internet users and broadband penetration in last decade means ICT &
E-learning industry is expected to grow in near future.

42. Campus management system
This software package has the following systems:
• College management system
• Learning management system
• Library management system
• VLC system
• Alumni management system
• Fee management system
• Staff management system

43. College Management System-CMS

44. Uses of CMS
• All the general information of a student can be
displayed on a single click.
• Makes easy to maintain the student’s course info
and their performance details.
• Maintain the attendance entry, leave entry and all
the holidays of institution.
• Event management is easy.
• Easy registration process for students.
• Management of inventories is easy.

45. Learning Management System-LMS

46. LIBRARY MANAGEMENT SYSTEM
FEATURES:

47. Uses of LMS
• Create centralized learning environment to ensure
consistency of content and study material.
• Tracking and reporting of courses becomes easy
for user as well as for management.
• 24/7 access to learning contents and other
material is possible for every user from
anywhere.
• Allows learning to those who are outside of
school area due to any reason.
• Course calendar is helpful module to be on time.

48. What Library Mgt System Does ?
• Automatic fine calculator reduce the chances of
mistakes in fine calculation.
• Book search via book name, author name, description
or notes makes it easy to find out its details.
• All subscription and transaction information are
available at any time on a single click.
• To maintain the statistical reports is no more hectic
work now.
• Librarian finds it easy to get the status of a book/
audio/ video CDs/ Journals, etc.

49. Features of VLC system

50. Benefits of VLC System
• Anytime and anywhere access to lectures.
• Web based interface which accepts a variety of video
formats.
• Student can edit the notes which are automatically
stored in his personal account.
• Student can store videos on hardware like CD/ DVD so
that he can revise the lecture even if he has no
access to internet.
• Because of video cataloging it is easily searchable.

51. Alumni Management System
• Alumni Registration
• Alumni Log-in
• Search Alumni Records and Contacts
• Update Alumni Information

52. Fee Management System
• Generate complete summary of payable fees and
collected amount.
• Detail of students fee history can be viewed by
entering the id of the student.
• Dues list can be generated in different types like
class wise, student wise or any item wise.
• Fee setting includes different items like annual
fee, fine, conveyance fee, exam fee, etc.
• Fee structure can be defined as class wise and/or
semester wise.

53. Staff Management System
• Maintain staff personal and career details
• Keep records of staff attendance
• Manage staff leave entries
• Description of staff work involvement
• Search Staff

54. Advantages
 Seamless, intuitive, easy to implement and use
 Secure, scalable and robust platform
 Flexible and customizable to suit individual school needs
 Connect all education stakeholders:
Teachers, administrators, students and parents
 Effective management of students and staffs records
 Meet diverse assessment needs of the school
 Impeccable automation of academic and administrative functions
 Integration key functions of finance, payroll and fee collection
 Facility to intimate notices, events and holidays easily and
quickly
 Support for RFID Tags, Smart cards, Biometrics, etc.