Introduction to Alfresco 3.3 presentation deck from Alfresco Software

1. What’s New in Alfresco 3.3
Paul Hampton
Director of Product marketing
Alfresco

2. Enhancements in the Last Year
Records Mgmt & Compliance IMAP & Email Mgmt Forms & New Metadata
Greater Breadth in Share Support for Types and Aspects Portal Support & SSO
Extranet, Group & User Mgmt In-line Editing

3. Focus of Alfresco 3.3
Web
Alfresco
Content Integration
Share
Management
3

4. Web Content Management
● New Alfresco Web Editor
● New content management and
deployment options
● New Rendition API
Web
Content
Management
4

5. The Web Platform Vision
Web Application
CMIS, REST
Alfresco Web Delivery
Runtime Repository
Deployment
Alfresco Web Alfresco Web Alfresco Web
Producer Editor Preview
Alfresco Editorial
Repository
Work Packages, Renditions

6. Content Services Platform for
Web Applications
● Web Applications
o Custom web applications, leading frameworks, Alfresco content
feeds and services
o Java – Spring / Surf
o .NET, PHP, cloud – Alfresco services
● Straight Through Publishing
o Bulk loading, small changes, quick deployment and runtime
performance
● Intranet and Portals
o Content-centric services to support collaboration, social context,
records, search, etc.
6

7. Alfresco Web Editor
● New in-context editing of web based content
● Allow ‘non-technical’ content authors to edit content
from the website
● JavaScript Framework – Can be extended
7

8. Sample Web Application
Alfresco Editorial Web Browser
Repository
Header.html
Greenenergy.jpg
Nav.html
Body.html
Copyright.html
User can edit here... ... Or here
8

9. Component Management
● Can edit
o Online
o Download / Offline
o Via CIFS (Network
Drive)

10. New – Inline Edit
Alfresco Web Editor Framework
Component
Edit from Editing
selection list

11. Edit Content

12. Toggle Content Markers
Can toggle
content
markers

13. Deployment and Formatting
Transfer Service Rendition API
● Used to publish content to ● Allow for content
delivery servers repurposing
● Publish to Alfresco DM ● Automated content/format
runtime conversion for different
delivery channels
● Maintains rich content
structures, relationships ● Can string conversion steps
for flexible content
● Configurable permissions
manipulation
● Support dynamic content,
● Support for existing
search and user developed
Freemarker and XSLT
content
templates
13

14. Alfresco Share
● Move from Collaborative tool
to complete DM
● Repository wide access to
content (both Repository and
Share Sites)
● Multiple navigation options
● Comprehensive DM features
● Checkin, Checkout, Version
Alfresco Control,
Share ● Custom Types, Aspects and
Metadata
● Full Permission Management
14

15. Navigation
● Users can navigate by:
o Documents filters
o Repository folders
o Document categories
o Content tags
15

16. Security
Repository
● Added the ability to
control permissions...
o Within the Repository
o AND Share Sites
● Provides a more
granular security for
project files
● New simple interface
Share
16

17. Manage Permissions

18. Permissions Screen

19. Turn Off Inheritance

20. Select User

21. Set Role

22. Collaboration Lists
● Ability to track project ● Examples:
based lists o Project Task Lists
o Item Lists
● List types can be
extended o List of Event
o List of Locations
● Can page, sort and filter
o Contact Lists
list content
o Issue Log
22

23. Define New List

24. Create an Item

25. List View
Multiple lists
per project

26. Rules and Actions
● New interface for ● Available for Share
managing Rules and Sites and Repository
Actions
● Used to automatically
● New Rule Library perform actions on
o Manage Rules from one content
location – update once o Transform
o Reuse Rules across multiple o Move
spaces
o Copy
● Error handling
o Notify
● Set Execution Order o Drive storage policies
o ...and many more
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27. Define Rule
Transform content
into PDF rendition...
When content is
created or added to
this folder

28. Rule Summary
Order of Rules can
be defined... Simply
drag to set order

29. Linking an Existing Rule

30. Linked Rule
Can see which
folders have rules
applied

31. Google Like Search
● Can use Google like ● Examples:
operators to search for o Type –
content type:document
● Can combine search o Property –
criteria modified:today
o AND, OR, NOT o Date –
created:“2009-01-01”
o Text –
text:“alfresco faq”
31

32. Example – name: plan

33. Example – modifier: phampton
Will return any
object – Blog posts,
Documents, Folders,
Forum posts, Wiki
pages, etc.

34. Example – name: plan AND
modifier: phampton

35. Theme Management
● New Admin function to
change theme
● Sample themes
o Default
o Green
o Yellow
o High Contrast
● Can add custom
themes
35

36. Integration
● Full CMIS 1.0 Specification
● Integration with IBM Social
Software
Integration
36

37. CMIS 1.0
● First implementation of CMIS 1.0 specification
● Includes:
o CMIS Query
o Access Control Lists (ACL’s)
o Change Logs
o Renditions
o PLUS – Alfresco extension for Aspects (query, get and set)
● Available bindings – Web Services and REST
● CMIS test compatibility kit
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38. Seamless Integration with IBM Lotus
● Easy integration for
document, image and
records management
● Works with Notes, Quickr,
Connections, XPage and
Websphere Portal
● Easy script-based portlet
and applet development
● Open to OS, DBMS,
Language and Browser
● Domino and Java through
Lotus services & CMIS

39. Benefits for Lotus Users
● Leader in Open Source Enterprise Content Management
● Easy to use, zero-footprint software for Files, Mail,
Quickr and Connections – Just like a Shared Drive!
● Affordable control, access and discovery of enterprise
content
● Content Application Server with fast script and Java
development
● Low-cost, Open Source, Open Standards alternative to
SharePoint

40. Publish to ECM

41. Notes Integration

42. Lotus Enterprise Explorer
(via CMIS)

43. SharePoint Protocol Integration

44. Records Management
“without the tears”

45. Summary
Alfresco 3.3 Availability
Community – Apr 2010
Enterprise – May 2010
Web
Alfresco
Content Integration
Share
Management
45