1. GENERAL POLICIES
Aim of the Exchange Programme:
> Learning experience
> Interaction with a different social and cultural environment
> Theoretical and practical leadership skills development
> Develop awareness and knowledge
> Develop personal and professional life goals
Does not aim:
> To earn money
> A holiday
> A permanent career placement
> To provide a permanent residence
> To provide an internal AIESEC leadership position
Basic standards:
> Minimum 6 weeks to maximum 78 weeks
> Meet the national and local legality
> Have a hosting organization which provided a clear legal status
> Under 30, within 2 years after graduation
> 36 months of exchange
> NO placement in a country where the EP lived 2 years within the last 10 years
Specific standards:
> GIP value proposition
> GCDP value proposition
> MC responsibilities
> Complaint procedure
> Break realization procedure
> Fake realization procedure
EP'S RESPONSIBILITIES
> Make sure to have the capacity to enter into legal agreements and travel abroad
independently
> Follow the XPP and local policies
> Follow privacy policy of myaiesec.net
> Participate in review board
> Complete and sign all necessary documentaiton
> Written proof of academic background
> Pass the language test or bring written proof
> Pay the necessary application fees
> Attend preparation events and complete preparation requirements
> Provide true and accurate information
> Inform if he/she becomes unavailable
> Provide the required legal information
> Communicate constantly during the matching procedure
> Acceptance note from is valid for 10 days
> Excluded from the programme if he/she rejects a TN after acceptance
> Participate only in 1 selection round
> Update about passport application

2. > Review visa/work permit regulations before purchasing flight ticket
> Submit visa application
> Cover visa costs
> Take a pro-active approach for any kind of issues
> Personal preparation in legal matters
> Personal cultural preparation
> Sufficient fund for first 4 weeks
>Register at the home embassy
>Behave according to the cultural norms
> Inform any stakeholders if something is not ok
> Get involved in the hosting entity
AIESEC ENTITIES'S RESPONSIBILITY
Overall:
> Liable for the policy which are written in the policies
> Not liable for:
Refusal from authorities for visa
False, incorrect,.. information from the EP ar TN
Accident
Damages
Consequential or indirect damages
Consequences beyond their control
> Fulfill agreements between EPs and TNs
> Provide corresponding support and guidance
> Represent their stakeholders
> Ensure that their stakeholders follow their policies
> Follow the Privacy Policy of myaiesec.net
Sending Entity:
> Pre-screen application
> Review board interview
> Provide training and support through an EP manager
> EP is matched under 30
> Put the EP form "on hold" or "rejected"
> Assume final responsibility in case EP has not fulfilled any responsibility to the TN
> Intern goal setting
> Culture shock preparation
> Urge EP for travel/health insurance
> Platform for the EP to be connected with the home entitiy during exchange
> Re-integration
Hosting Entity:
> Put a TN "on hold" or "rejected"
> Take a finaly resposnibility if the TN doens't fulfill a requirement towards EP
>Put the form on realized
> Reception wiki
> Visa assistance
> Visa, labour law information
> Key contact information
> Share TN's expectations

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Arrival pick-up
First day at work
1 responsible person
Platform for the EP to be connected with the host entitiy during exchange
Reasonable options for accomodation
Assistance to open a bank account
Local guidance
Local registration
Assistance in obtaining basic utilities
Safety information
Expectation setting with the company
Inform all stakeholders in case of complaint
Introduce to local AIESEC members
EP'S RIGHTS
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Get information about the exchange programme
Get education: AIESEC Way, Myaiesec.net, AIESEC ambassadorship
Send acceptance note
Receive acceptance note in 10 days
Accept acceptance note
Acceptance from TN is valid for 10 days
Acceptance may be extended
Withdraw application after 10 days
Receive all the needed documents from the hosting entity after matching
Cost connected to invitation letters covered by AIESEC
Break match or realization
Has not received the necessary documents in time
Delay was caused by a 3rd party
Emergency
Illness
Danger at the destination
Does not have a working/living permit
Job is different from the acceptance note
Discrimination
Sexually harassed
No basic working conditions
No proper salary for 2 months
Get compensatory in given cases
Debrief the experience
Evaluate the experience
Share the experience
Reverse culture shock
Utilize the experience

4. AIESEC ENTITIES RIGHTS
OVERALL
> Demand an EP and a TN to follow the policies
> Remove or exclude an EP or TN fro mthe programme
TN'S RIGHTS
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Select an EP according to the procedure
Receive complete information about the candidates
Contact the candidate and interview
Conduct the entire selection procedure by AIESEC
To have a login for the partnership menu
Get the copy of EP's passport
Expect the submission of visa, legal procedures within 2 weeks after match
Demand that the EP perform the entire JD
Recieve support from AIESEC in dispute resolution
Receive replacement or financial compensation in special cases
Break match or realiaztion:
False information from EP
EP breaks the law
> Compensatory in given cases
TN'S RESPONSIBILITIES
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Sign the contract
Fill the Job Questionnaire
Pay the necessary programme fees
Provide feedback for AIESEC if 3 candidates have been rejected
Review its selection criterias if 3 candidates have been rejected
Provide all the necessary information for EP within 2 weeks after matching
Provide a JD according to the filled job questionnaire
Job role without risk for EP's life
Provide sufficient salary or compensation in non-monetary format
Guidance, training, adequate working environment
Adequate working environment
Legal qualification of the EP
One representative from the company
Inform all parties if there is any change in the JD
Set expectation with the EP
Provide additional information
Provide performance related feedback