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Time management

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One of Important Skills is Time Management. Mandatory in Enterprises and life in general

Publicada em: Tecnologia, Negócios
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Time management

  1. 1. Time Management
  2. 2. What is difficult for you in managing your time?
  3. 3. <ul><li>Efficient </li></ul><ul><li>Successful </li></ul><ul><li>Healthy </li></ul>Why Time management?
  4. 4. Time Thieves Unclear objectives Disorganization Inability to say “no”
  5. 5. Interruptions More interruptions Periods of inactivity Time Thieves
  6. 6. Too many things at once Stress and fatigue All work and no play Time Thieves
  7. 7. What can we do? Recognize that obstacles exist Identify them Employ strategies to overcome
  8. 8. Set goals
  9. 9. SMART <ul><li>Specific </li></ul><ul><li>Measurable </li></ul><ul><li>Achievable </li></ul><ul><li>Realistic </li></ul><ul><li>Time-based </li></ul>
  10. 10. Prioritize The Eisenhower’s Matrix Important & Urgent Important & Not Urgent Not Important & Not Urgent Not Important & Urgent
  11. 11. <ul><li>Do </li></ul><ul><li>Delegate </li></ul><ul><li>Delay </li></ul><ul><li>Delete </li></ul>Prioritize
  12. 12. Prioritize The Eisenhower’s Matrix DO Important & Urgent Delay Important & Not Urgent Delete Not Important & Not Urgent Delegate Not Important & Urgent
  13. 13. <ul><li>Address the urgent </li></ul><ul><li>Accomplish what you can early </li></ul><ul><li>Attach deadlines to things you delay </li></ul>Prioritize
  14. 14. Learn when to say “NO” <ul><li>You can’t do everything </li></ul><ul><li>Don’t undertake things you can’t complete </li></ul><ul><li>Remain consistent to your goals </li></ul>
  15. 15. <ul><li>Add an additional 25% more time for tasks. </li></ul><ul><li>Always leave time to deal with the unexpected. </li></ul>
  16. 16. Concentrate on the task at hand Focus on your goal Tune out interruptions
  17. 17. Consider your personal prime time <ul><li>Morning? </li></ul><ul><li>Evening? </li></ul><ul><li>Late night? </li></ul>
  18. 18. Personal prime time Most research shows that tasks that take the most mental concentration are most effectively accomplished early in the day but even these studies acknowledge that this is not always true, and that everyone has a “personal prime time.” 10am 12pm 3pm 6pm 9pm 12am 2am
  19. 19. 1st generation Tim e Management notes and checklists
  20. 20. 2nd generation Tim e Management calendars and appointment books
  21. 21. 3rd generation Tim e Management <ul><li>C urrent time-management field : </li></ul><ul><li>Put prioritize </li></ul><ul><li>Setting goals and short term targets </li></ul>
  22. 22. 4th generation Tim e Management T he challenge is not to manage time, but to manage ourselves!
  23. 23. Celebrate your success
  24. 24. Review <ul><ul><li>Set goals </li></ul></ul><ul><ul><li>Prioritize </li></ul></ul><ul><ul><li>Organize </li></ul></ul><ul><ul><li>Learn when to say “NO” </li></ul></ul><ul><ul><li>Use your waiting time </li></ul></ul><ul><ul><li>Concentrate on the task at hand </li></ul></ul><ul><ul><li>Consider your personal prime time </li></ul></ul><ul><ul><li>Celebrate success </li></ul></ul>