1) The architecture of search was updated in SharePoint 2013 to use a combination of FAST and SharePoint search technologies. 2) Crawling was discussed, including content sources, continuous crawling, and content freshness. 3) Query processing was covered, including result types, result sources, query rules, and query suggestions. 4) Debugging and troubleshooting for crawls and queries was also presented.

1. Search Administration in
SharePoint 2013
Agnes Molnar
Senior Search Solutions Consultant,
SharePoint Server MVP

2. Introduction
• Senior Search Solutions Consultant
• SharePoint Server MVP
• Speaker, Blogger, Community Lead
http://aghy.hu
http://www.DoMoreWithSearch.com
Agnes.Molnar@BAInsight.com
@molnaragnes

3. Overview
• Architecture
• Crawling
• Content Processing
• Query Processing
• Debugging and Troubleshooting

4. What’s New in Enterprise
Search
in SP2013
 Wed 14:25, Room B

5. Architecture

6. Major Changes in Search
Combination Used
of FAST and pervasively
SharePoint Content by throughout Continuous
Search Search WCM the platform Result Sources Crawling
High Query Search
Scalability CSOM Result Blocks Suggestions Query Rules Refinements
Search is used pervasively throughout the platform
6

7. Search System
host
content http://search
feed query
content
content
indexing
connectors
content
federate query
index

8. Search Administration is Difficult
• Heterogeneous Data Models
– Every system is different
– Mapping to common metadata is essential for
findability
• Heterogeneous Security
• Bandwidth and Performance
– LOTS of content
– Cross-site bandwidth can be expensive/limited
– Source Systems can be the limiting factor

9. Crawling

10. Content Sources
host
http://search
content
feed query
content
indexing
connectors
content
federate query
index
OOB Solutions Custom Solutions
• File Share
• SharePoint
• Website
• People Profile
• Lotus Notes
Custom Solutions on
• Exchange Public
Connector
Folder
Framework
• Documentum

11. Continuous Crawl
Gotcha! - For SharePoint content sources only!

12. Content Freshness

13. Content Freshness

14. Result Sources
Scopes and Federated Search in SharePoint 2010
 “Result Sources” in SP2013
• Local SharePoint Index
• This farm
• Remote SharePoint
• Another farm
• oAuth Trust
• Open Search
• Upgraded support for 1.1
• Exchange
• Same Search
• Anonymous Authentication is
supported
Gotcha! - You can’t interleave results from sources
14

15. Search Schema
• Crawl Properties
– metadata extracted from the documents/items during the crawl
• Managed Properties
– created and controlled by the Search Admins
– mapped to Crawled Properties
– helping users perform more efficient and successful queries:
• Refiners
• Properties displayed in Search Results
• Sorting Properties (FAST)
• Property Mapping
– Many-to-Many relationship between Crawled and Managed
Properties

16. Search Schema
Crawled Property Managed Property
Author
CreatedBy Author
From

17. Query Processing

18. Result Types
 New framework for presenting search results to
end users called Result Types
 Enable each type to be rendered differently:

19. Query Rules
Query Conditions
(does it meet a condition?)
• Contains Words
• Source
• Type
• Source
• RegEX
Query Actions
(What action to perform)
• Promoted Results
• Best Bets
• Visual Best Bets
• Result Blocks
• Additional Query
• Query Modification
• XRANK
• Query Re-Write
Query Publishing
(When to perform this action)
• Start Date
• End Date
19

20. Result Blocks
Promoted Result
(Visual Best Bet)
Promoted Result
(Best Bet)
Office 365 Results Block
Search Core Results
20

21. Query Suggestions
Pre-Query Suggestions
A list of items that others are
typing for their queries
A list of items you have clicked on
before from your personal query log
Post-Query Suggestions
Based upon the results that you have
clicked on at least twice
21

22. Search Query Builder
New Tool to help you build complex queries
• Used Pervasively
• Query Rules
• Result Blocks
• And More…
• Visually build complex queries
• Allows for testing queries
• Refiners
• Sorting
22

23. Delegated Search
Administration

24. More Control at the Site Admin
Level
Task Site Site Admin
Collection
Admin
Create and/or override Query Rules, including Promoted Results
Create and/or override Result types and display templates
Create and/or override Result Sources, either for remote locations or as a custom
search “vertical”
Create managed properties
Create refiners
Start a local crawl – can even be done down to the list level
Built for the Cloud
• Multi-Tenant

25. Debugging and
Troubleshooting

26. Debugging and Troubleshooting
Crawl Processes
• Crawl Logs
– Crawl time / crawl rate
– Crawl errors/warnings
• Crawl Reports
– Crawl Rate
– Crawl Latency
– Crawl Queue
– Crawl Freshness
– Content Processing Activity
– CPU and Memory Load
– Continuous Crawl

27. Debugging and Troubleshooting
Crawl Processes

28. Debugging and Troubleshooting
Crawl Processes

29. Debugging and Troubleshooting
Crawl Processes

30. Query Debugging –
Developer Dashboard

31. Want to Know More About SharePoint 2013
Search?
The Essential Guide
to Enterprise Search
in SharePoint 2013
Everything You Need to Know to
Get the Most Out of Search and
Search-based Applications
Download from
www.SharePointSearch2013.com
This book contains 20 chapters, and more than 100 pages packed full of valuable
insights. Also includes helpful call outs and screenshots.
Working with Architecture, Applications
User Working with
Queries and Deployment &
Experience Content
Results & Operations Development

32. Questions?
Email: Agnes.Molnar@BAInsight.com
Twitter: @molnaragnes
Blog: http://aghy.hu
http://DoMoreWithSearch.com