1. Report and Analysis of
Effective Self-Management
Submitted by Andrey Safarov
October 21, 2013
BUS 150-71873
Contemporary Business Practice
Professor Nankin

2. Table of Contents
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Objectives of the project…………………….. Slide 3
Introduction………………………………….. Slide 4
Time Management Matrix………………........ Slide 5
Analysis of Day 1 activities…………………. Slides 6, 7
Analysis of Day 2 activities…………………. Slides 8, 9
Analysis of Day 3 activities…………………. Slides 10, 11
Overall analysis of Days 1, 2 and 3…………. Slide 12
Identifying Strengths………………………... Slide 13
Identifying Weaknesses………,,…………….. Slide 14
Conclusion……………………………………. Slide 15

3. Objectives of the project
 Evaluate the efficiency and effectiveness of Time Management
using Time Management Matrix by Steven R. Covey
 Identify Strengths and Weaknesses of given example of Time
Management

4. Introduction
 What is Time Management?
 Time Management is the act of controlling the amount of time spent on
various activities.
 What is the purpose of using Time Management?
 Time Management helps an individual to increase their efficiency,
productivity and effectiveness by allocating their time according to the
priorities set.

What is Time Management Matrix by Steven R. Covey?

Time Management Matrix by Steven R. Covey is a concept of four Quadrants,
each representing certain type of activities.

5. Time Management Matrix
by Steven R. Covey
Urgent
Quadrant I
(Urgent/Important)
Important
Not Important
Crises; Pressing problems;
Deadline-driven projects.
Quadrant III (Not
Important/Urgent)
Imminent pressing matters;
"Popular" Activities (i.e.,
activities that you think will
make you popular with
others); Personal
Interruptions; Some calls and
mail; Certain meetings and
reports.
Not Urgent
Quadrant II (Important/Not
Urgent)
Principle Centered Activities;
Planning; Prevention;
Relationship building;
Opportunity Recognition;
True Recreational Activities.
Quadrant IV (Not
Important/Not Urgent)
Time wasters; So called
"Pleasant" activities that are
not really pleasant (e.g.,
drinking to excess) that are
actually escapes from
responsibilities. Trivia, busy
work. Some types of
mail/phone calls.

6. Analysis of Day 1
activities
Day 1 (Monday 10/14/13)
Quadrant IV
13%
Quadrant III
12%
Quadrant II
67%
Quadrant I
8%

7. Analysis of Day 1 activities
(continuation)
The chart on the previous slide suggests that:
1. The activities related to Quadrant II outweigh those of other
Quadrants.
2. 25 percent of activities belong to Quadrants III and IV, which
means that 6 hours on Monday were spent inefficiently and
ineffectively.

8. Analysis of Day 2 activities
Day 2 (Saturday 10/19/12)
Quadrant I
12%
Quadrant IV
42%
Quadrant II
42%
Quadrant III
4%

9. Analysis of Day 2 activities
(continuation)
The second chart represents the following idea:
- Amounts of time spent on activities of Quadrant II and Quadrant
IV are equal; therefore, Day 2 was inefficient and ineffective as
almost half of it was spent on substitutes of true recreational
activities and escaping responsibilities (Quadrant IV).

10. Analysis of Day 3 activities
Quadrant IV
2%
Quadrant III
15%
Day 3 (Sunday 10/20/13)
Quadrant I
33%
Quadrant II
50%

11. Analysis of Day 3 activities
(continuation)
The third chart supports these facts:
1. Activities of Quadrant IV were minimized, though not
eliminated, which is why Day 3 was not as effective as it
could and should have been.
2. Day 3 consisted primarily of “useful” activities of Quadrants I
and II.
3. Quadrants III and IV took 17 percent of overall day activity.

12. Overall analysis of Days 1, 2
and 3
Overall for Days 1, 2 and 3
Quadrant I
18%
Quadrant IV
19%
Quadrant III
10%
Quadrant II
53%

13. Identifying Strengths
Overall analysis of three days shows that 71 percent of time is
used effectively and efficiently (for activities of Quadrants I and
II, which is due following some of the time management rules
acquired from the handout by Professor Nankin ”Rules for
Efficient Time Management”1:
- Setting deadlines
- Making lists of things to do
- Doing productive things while waiting
- Determining the critical 20 % of my tasks
1. Rules are modified from the following source: David A. Whetten and Kim S. Cameron, Developing Management
Skills, 4th Ed., (New York: Addison Wesley Educational Publishing Inc., 1998).

14. Identifying Weaknesses
• 29 percent of time were “wasted” on activities of Quadrants III
and IV, which suggests that my time management model needs
to be improved in order to increase my productivity.
• I cannot get used to following all the effective time
management rules I know.
• I tend to procrastinate.
• I cannot track my use of time.

15. Conclusion
• My time management is not that effective as it could have
been, which is why I need to improve my skills by developing
strengths and getting rid of weaknesses.