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Time Management & Work Commitment

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Time Management & Work Commitment

  1. 1. Discussion
  2. 2. ActivityActivity
  3. 3. Do you:Do you: 1) Undertake work as it appears, rather than in order of priority? 2) Accept unimportant interruptions when working on an urgent task? 3) Say ―yes to work requests even when unsuitable? 4) Put off tasks which are uninteresting? 5) Deal with the same material several times, when it should have been dealt with in one sitting?
  4. 4. 6. Have considerable difficulty making decisions? 7. Allow your work surroundings to become disorganized and messy? 8. Let your career path just ―happen rather than‖ taking positive steps towards achieving desirable and realistic life goals? 9. Waste considerable time on unimportant phone calls? 10. Frequently lack the concentrative powers to see tasks through to the end?
  5. 5. At this talk you will learn to:At this talk you will learn to: Clarify your goals and achieve them Handle people and projects that waste your time Be involved in better delegation Work more efficiently with your Supervisor/Manager/boss/advisor Learn specific skills and tools to save you time Overcome stress and procrastination.
  6. 6. 23 10 Common Time Management10 Common Time Management MistakesMistakes 1. Failing to Keep a To-Do List 2. Not setting Personal Goals 3. Not Prioritizing 4. Failing to manage Distractions 5. Procrastination(Postponement) 6. Taking on Too Much (Say No) 7. “Thriving” on Busy-Addiction 8. Multitasking 9. Not Taking Breaks-Meditate 10. Ineffectively scheduling Tasks
  7. 7. 40 Planning. . . .Planning. . . . Failing to plan is planning to fail If You risk Nothing then You Risk Everything. Plan Each Day, Each Week, Each Month. You can always change your plan, but only once you have one!
  8. 8. 41 Challenge PeopleChallenge People People rise to the challenge: You should delegate “until they complain” Communication Must Be Clear: “Get it in writing” – Judge Wapner Give objectives, not procedures Tell the relative importance of this task
  9. 9. 42 Gentle No’s. . . .Gentle No’s. . . . “I’ll do it if nobody else steps forward” or “I’ll be your deep fall back,” but you have to keep searching.
  10. 10. Go out with friends or Study? What to do with free time? What needs to be done first? Decision Making. . . .Decision Making. . . .
  11. 11.  Extracurricular Activities  Sports, Greek Life, other organizations  Working  No more than 35 hrs. a week is recommended  Find a job that understands your in college Out-of-Class Obligations. . .Out-of-Class Obligations. . .
  12. 12.  Schedule time for yourself  Do something that makes you happy  Remember this is like college… If you WORK hard, its ok to PLAY hard! Reward yourself. . . .Reward yourself. . . .
  13. 13. MotivationMotivation “You can’t motivate other people. You can only influence what they’re motivated to do.” “People don’t change that much. Don’t waste time trying to put in what was left out. Try to draw out what was left in. That is hard enough.”
  14. 14. Four Types of EmployeesFour Types of Employees Stars Citizens Lone wolves Apathetics Task PerformanceOrganizationalCommitment High LowLowHigh
  15. 15. What Does It Mean to Be aWhat Does It Mean to Be a “Committed” Employee?“Committed” Employee?
  16. 16. Motivation is…….Motivation is……. “Motivation is a fire from within. If someone else tries to light that fire under you, chances are it will burn very briefly.” Dr. Stephen Covey “Motivation is a function of growth from getting intrinsic rewards out of interesting and challenging work.” “Motivation is based on growth needs. It is an internal engine.” Frederick Herzberg -
  17. 17. Motivation LadderMotivation Ladder •Competitive pay/benefits •Job fit •Working conditions •Relationship with supervisor •Money •Prizes •Awards •Celebrations •The work itself •Responsibility •Social interactions •Achievement •Recognition •Growth •Advancement Price of Admission: Covering Basic Needs Sustained Motivation (Internal Commitment) Meeting Advanced Needs Short-term Motivation (External Commitment) MOTIVATION
  18. 18. A Motivation Problem?A Motivation Problem? The most powerful motivation is _________________ _________________ from a Supervisor/ Manager for a job well done. Dr. Gerald Graham, Wichita State University personalized, instant recognition
  19. 19. What Happens in the Office….What Happens in the Office…. It doesn’t matter if I do it or not… No response I think that’s how I was supposed to do it? No response Wow! I did it!
  20. 20. The Big QuestionThe Big Question 1. We don’t have enough time? 2. We’re unaware of the power of verbal praise? 3. We have an unrealistic sense of what achievement means? If we know all this, why don’t we praise more?
  21. 21. Self motivation is the inspiration behind your behavior and actions. It is an important mechanism that will help you to reach your goal, without external influence. Self motivation improves your confidence and self- esteem, as well as gives you strength to achieve your goal.
  22. 22. Self motivation is important in every aspect of your life, be it career, social life, relationship, health and fitness, spirituality or personality development. Firstly, you must find out what motivates you. Some people may get motivated by influential people; while, some by reading inspirational books, stories or poems.
  23. 23. Self-motivation is a more efficient method. Reading motivational books will inspire you temporarily. If you can motivate yourself, you do not have to depend on any external factors. Self motivation is the best inspirational technique.
  24. 24. Without having a dream, you cannot achieve anything. You must have observed how obsessed great men are with their dreams. Everyone is aware of Martin Luther King, Jr's famous speech, 'I Have A Dream'. Only when you have a dream, you will be determined to follow it and make it real. Dream : Self Motivation Tips
  25. 25. Make concrete plans It is very important to make realistic goals. They should not be extraordinary and unreachable. Firstly, discover your strengths, your fortes and also your Self Motivation Tips
  26. 26. Positive attitude Your attitude is your biggest asset. Positive thinking is extremely important as your thoughts and attitude will influence your plans and actions. Do not let negative thoughts or people influence you. Do not get frustrated or depressed. Write your positive aspects and achievements. It will definitely boost your self-confidence. Self Motivation Tips
  27. 27.  It takes a lot of effort to initiate  the planned course of action. It  is observed that most people  have their plans ready, but they  find it extremely difficult to  make a start. You must at least  take a single step to begin your  work.  Start with a small step Once you begin, it is easier to  continue. Do not fear making  mistakes because the more  you fear, the more likely you  Self Motivation Tips
  28. 28. Consistency Steadiness and regularity in your actions is very essential. It is possible that you may get discouraged or tired, after the initial excitement is over. But, you have to self-motivate and be focused. Strengthen your interest and desire to succeed. Do not complain about lack of resources or unsuitable situations. If you are really determined, you will accomplish your goal. You must not let any kind of obstacles affect you or your action plans. Self Motivation Tips
  29. 29. Procrastination is your enemy  Delaying your day's work will lengthen your time in achieving your goal. Avoid being lazy. Taking breaks to get refreshed is accepted, but not putting things off for the next day. Procrastination is a hindrance in your progress. Harmful external forces likes negative thoughts and ideas must be completely blocked. You should never lose your mental balance under any circumstances. You should not be nervous or depressed. Do not let emotions empower any of your actions. Self Motivation Tips
  30. 30. Never quit If you follow the right plan and procedure, you are sure to succeed. But, there may be times when things can go wrong. However, you must never lose hope. Keep on trying, find out what is wrong but do not quit. Memorize the famous quote, Losers quit when they are tired, Champions quit when they hold gold. Self Motivation Tips
  31. 31. So, gear up and get started. Reward yourself, even if you make any single accomplishment. Believe in yourself so that you can easily self-motivate yourself. Recall these self motivation skills daily, and you are sure to succeed!
  32. 32. Feel the Pleasure of Life in Every Second Never be Angry or Sad Because in Every 1 Minute of your Sadness You Lose 60 Seconds of Happiness
  33. 33. ““Living your life without a plan is like watching television withLiving your life without a plan is like watching television with someone else holding the remote control.” – Peter Turlasomeone else holding the remote control.” – Peter Turla

Notas do Editor

  • I need each one of you to answer the following yes-no questions.
  • Put off: Postpone
  • If you answered YES to 0-3 questions
    Congratulations! Others can learn from your positive time management techniques.
    If you answered YES to 4-7 questions
    Reasonable, but no cause for bragging! Start working on those YES responses.
    If you answered YES to more than 7 questions then
    It really is time you manage your time more effectively!
  • The bottom line is… (read quote)
  • Dr. Gerald Graham, a research expert in the study of nonfinancial incentives, conflict resolution, and organizational communication discovered that the most powerful motivation is personalized, instant recognition from a manager for a job well done.
  • Here are the top three reasons why coaches, supervisors and managers don’t praise their people more often.