Time management by dr. Ghulam Dastgeer

1. Time Management
Dr. Ghulam Dastgeer

2. Its all about people, they do/don’t want to
change.

3. What is wrong with your time?

4. What Do We Do With Our Lives???
• 27 years sleeping
• 3.3 years eating
• 5 months waiting at traffic lights
• 8 months opening unwanted mail
• 1 year looking for misplaced
objects
• 2 years attempting to return
phone calls
• 4 years doing housework
• 5 years waiting in lines
• 13.8 years working

5. The trouble is you think you have time…
• First I was dying to finish high school and start college
• And then I was dying to finish college and start working
• And then I was dying to marry and have children
• And then I was dying for my children to grow old enough for
school
• And then I was dying to retire….
• And now I am dying –
• And suddenly I realize I forgot to live.

6. Myths about Time
Management
It takes all the
fun out of
life!!!
No matter what I
do, I won’t have
enough time!
Time management is
nothing but common
sense. I do well in
school, so I must be
managing my time
effectively.

7. TIME???
• Did it ever happen to you
– 10 minutes = 10 years
– 10 years = 10 minutes
• Time is EMOTION, what you really manage is
emotion.

8. The Truth!
YES! I CAN
ACHIEVE
MY WEEKLY
GOALS
The Benefits of Time Management
You are more productive
You reduce your stress
You improve your self-esteem
You achieve balance in your life
You avoid breakdowns
You feel more confident in your ability to
get things done
You reach your goals
What is Time Management?
Simply, making the most of your time and energy!
Being successful doesn’t make you manage
your time well… But managing your time
well make you successful.

9. How can you never get anything done
• 1. You can do everything:
– The more you try to do everything the more likely it is that
you get non of them
• 2. Always say YES:
– Don’t matter you do or not, promise a lot and a lot to
people and to yourself. And keep breaking them. It helps
to contribute your stress level and ultimately you get
overwhelmed.
• 3. Avoidance:
– You do everything except you are suppose to do.
– You are busy on net, facebook, mobile, TV, games etc.
– The more you can distract yourself, the more you are
avoiding some important thing.
• 4. Spend a lot of time in making excuses:
– This is not my fault, I am victim here.

10. Time Theft
• Time can be stolen from you
1. Disorganization
2. Procrastination
3. Social Interaction
4. Acceptance
5. Perfectionism
6. Visitors
7. Telephone Calls
8. Mail
9. Waiting for someone
10. Unproductive meetings

11. 1. Disorganization
• How much time do you waste looking for things
you know are there but can’t find?
• “A place for everything and everything in its place”

12. 2. Procrastination
• We all put things off…
• Typically, these items include boring, difficult,
unpleasant or burdensome task that ultimately
need completing…

13. 3. Personal Needs
• Many self-generated time wasters are the
result of efforts to satisfy personal needs such
as
– Social Acceptance
– Acceptance
– Perfection
– Risk Avoidance

14. Need 1. Social Interaction
People with unsatisfied high social needs tend to
waste not only their time but also the time of
others in close proximity.

15. Need 2. Acceptance
Doing what others ask is the price paid for acceptance,
confirmation of self-worth, and being liked.
Time used responding to such requests may be wasted when it
takes you away from high-priority work.

16. Need 3. Perfection
You can invest your time to achieve near-perfect results
when required but won’t waste time to attain perfection
if it is unnecessary.
People who score low in this category (less than 10)
may also waste time (risk of redo).

17. Need 4. Risk Avoidance
• Take more time studying and analyzing options,
checking with others to obtain concurrence and
waiting to take action.

18. • Activity 01:
Lets fill “Personal Needs Assessment” form

19. 4.Visitors
• Controlling time taken
up by visitors requires
both courtesy and
judgment.
• “ Thanks for dropping
in. You will have to
excuse me now
because I need to get
this project finished.

20. 5. Telephone Call
• A constant interruption….

21. 6. Mails
• Unsolicited mail arrive in an unending flood…

22. 7. Waiting
• We spend too much time waiting – for
appointments, for meetings to begin, for
others to complete something, for airplanes.
• “Waiting” time need not be Wasted time.

23. 8. Social Media

24. 9. Unproductive Meeting
• Keep attendees to a minimum number of appropriate
people. Briefly explain your agenda and move directly to
the purpose of the meeting.
• A common time-waster is the “regular stuff meeting”

25. Time Management Techniques

26. Consider your personal prime time
(your energy cycle)

27. Activity02: Draw your prime time line

28. Setting Priorities
• Since time cannot be
manufactured, you
must decide what to do
and what not to do.
• Learn to prioritize and
schedule the tasks
based on order of
importance and
deadlines

29. • Priority A: Must Do
• Priority B: Should Do
• Priority C: Nice to Do
• Make only those commitments that are essential to
your life and work and every thing else drop out.
• Become Editor of your life/work.

30. • Criteria for setting priorities:
– Judgment: you are the best judge of what you
have to do.
– Relativity: what is the best use of my time right
now.
– Timing: deadlines have a way of dictating
proprieties.

33. Use a Calendar and time limit
Despite best intentions, if you
don’t schedule it, it won’t get
done. Use a calendar to establish a
timeline with interim deadlines
that facilitate program
completion. You will be more likely
to stay on task and have a visual
reminder of your goal.
Suddenly, project deadline arrived

34. Take full responsibility of your schedule
• Take full responsibility: that whatever is on your
schedule, You allowed yourself to put it there.
• Making excuses/complaints cant give you full
control on your time/schedule.
• Never think yourself a “VICTIM”

35. Chunking is Power
• It is taking all that coming at you putting in an
idealize size group that your mind can handle.
– Don’t over chunk
– Don’t under chunk
• Chunking is the process of
turning more into little.

36. Delegate
• “If you want something done right, you have to do it yourself”.
• Assign out tasks that can be handled by others.
• Entrust tasks to others.

37. Learn to say NO
You cannot do it all; so, learn to “say no” to requests
that are not a priority to you. Be polite, be assertive,
and don’t attempt to provide an explanation.
Otherwise, you will likely end up saying “yes”.

38. Block out Distractions
• Cell phones, TV, email--these are all distractions
that eat up minutes, even hours of your day. If you
want to find “free time”, minimize distractions by
turning off electronics for a few hours each day.

39. Maintain Focus
• Efficient use of time results when you put your energy
toward completing one task at a time. If you commit a
specific time and place to your objectives, without the
distraction of friends, family or electronics, you will be
able to achieve your goal in no time.

40. • Write down all the tasks you do in a week
then ask “which 20% of this entire list is
getting me 80% of my results/happiness/
fulfillment”.

41. Stay Healthy
• If time is money and
health is wealth,
staying healthy helps
you to manage time
better.
• You need to eat,
sleep, and exercise to
keep yourself healthy.

42. • Remember:
– Noting is wrong with time. YOU are responsibly of
your time. You allow TIME to be short or long.
– Change is never a matter of ability, its is always a
matter of MOTIVATION /DRIVE…
– Choice is yours, be overwhelmed or Enjoy your
time….

43. Time is running… Manage it… The end
is just ahead…