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Europart Streamlines Document Management [Infographic]

It’s no easy task to understand how your enterprise manages documents, but it can go a long way towards cutting costs and optimising your process. That’s why Europart called on Xerox to complete the job. See how the plethora of paper resulted in five central areas of transformation and a six-figure boost to the company’s bottom line.

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Europart Streamlines Document Management [Infographic]

  1. 1. The Challenge The Solution The Results EuropartStreamlines Document Management Cost Savings and Process Optimisation with Document Management Outsourcing 20% to 25% 61% ©2015 Xerox Corporation. All rights reserved. Xerox® and Xerox and Design® are trademarks of Xerox Corporation in the United States and/or other countries. BR15115 Who is Europart? Founded in 1948, Europart is a dealer in spare parts and accessories for commercial vehicles and buses. The Cost of Managing a Plethora of Paper Europart needed to improve how it managed its documents in order to keep costs under control.. Five Paper-Centric Areas Transformed Here’s how Xerox responded: Procured print services: Xerox acts as the link between Europart and its printing company for high-volume print jobs. Digitised invoice processing: Xerox now digitises all of Europart’s incoming invoices, using optical character recognition (OCR) technology to extract the relevant information. milliondelivery notes created, sent and filed every year. Find Out More Learn how Xerox document management services can help your organisation print for less and print less: 1,500people employed across 200locations. 30European countries, as well as Ghana and Dubai, served by branches or partnerships. Millionsof delivery notes and invoices have to be processed every year. 24languages must be supported through catalogues and advertising leaflets. The company asked Xerox to identify specific ways it could save costs and optimise its document management processes. Target set for business process cost savings: ...both from greater economies of scale and from process efficiencies in producing materials in 24 languages. fewer devices, replacing Managed print services: Xerox assessed and optimised Europart’s office printing estate, and continues to manage it proactively with full cost transparency: 30staff. Digitised delivery note management: Xerox migrated Europart to an online portal that provides central management of delivery notes, which are now digitised. 300,000 2 invoices checked and processed every year by around 20%reduction in invoice processing costs. Lower printing costs achieved... Reduced physical storage costs 232networked multi- functional devices. 600heterogeneous systems Costs Reduced and Processes Optimised With six-figure savings each year and process efficiencies in all areas, Europart has achieved its initial document management objectives and is optimally positioned for the future. 29%reduction in total document management costs. €400,000saved each year. with