The document discusses the concept of "Democratizing Data" which involves making data accessible, structured, and syndicated so it can be used by various applications and devices. This approach integrates transparency with efficiency, streamlined reporting, "smart regulation", and crowdsourcing. Democratizing data provides benefits like more informed policymaking, consensus building, better legislation, transparency, and lower costs. It also allows citizens to become "co-creators" by developing applications using open government data. The document advocates switching to a more data-centric approach across government and private organizations.

1. Democratizing Data:
Transparency is just the beginning!
Transparency Camp
Feb. 28, 2009
W. David Stephenson
Stephenson Strategies

2. Transparency by itself vulnerable
While you and I know the value of transparency in its own right, transparency initiatives pursued in isolation are vulnerable to
shifting concerns, politicial trends, and retribution by entrenched powers.

3. Democratizing Data Integrates:
• Transparency
• Agency & Corporate Efficiency
• Streamlined Corporate Reporting
• “Smart regulation”/ better protection
•Crowd-sourcing & public as partners
However, as part of an integrated, holistic approach, Democratizing Data insulates transparency, by making it one
portion of an comprehensive, unified approach that has so many benefits for all parties that transparency is now part of a mix
that becomes hard to attack, with benefits that also include:
•increased government agency and private business operational efficiency
•Streamlined corporate reporting that will cut their costs
•“Smart” regulation that will better protect taxpayers and consumers
•Crowdsourcing that will treat the public as full partners in co-creation of services and programs.

4. Democratizing Data:
How free access will transform our lives
Ignite Boston
Feb. 12, 2009
W. David Stephenson
Stephenson Strategies
That’s a long way from current reality.
Remember the end of “Raiders of the Lost Ark,” when the Ark of the Covenant was moved to a government warehouse?
You knew it would never be seen again.
Until recently, that was unfortunately the case with data.

5. Text
Fast forward , and lo and behold, in the latest Indiana Jones sequel, Indy retrieved the Ark!
In my book, that’s an omen that you can’t keep things hidden forever!
Similarly, closely-controlled and long-lost data are being liberated by the growing demand for transparency because of
outrage about how TARP money was or was not spent and concern that the stimulus package be as effective as possible, by
watchdog groups, the media -- and us.
I believe that the transparency issues we are discussing at Transparency Camp are only part of a broader need for
reform in how we handle data, whether from government or business.

6. quot;Democratizing Data makes it automatically
available to those who need it, when and
where they need it (based on their roles
and responsibilities), in forms they can
use, and with the freedom to use it as
they choose -- while simultaneously
protecting security and privacy.quot;
It’s time to end the stranglehold on data, and instead democratize it. quot;Democratizing Data makes it automatically
available to those who need it, when and where they need it based on their roles and responsibilities, in forms they can use,
and with the freedom to use it as they choose -- while simultaneously protecting security and privacy.quot;

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The first change we need is to switch to a data-centric approach, in which usable data is accessible to all sorts of
applications and devices, automatically.
That requires structuring data, in formats such as XML or KML, adding metadata that will allow the data to be identified
and read by both programs and devices.
Equally important, the data must be syndicated, in streams such as RSS or Atom where it will be automatically delivered
without any additional effort on users’ part.
In fact, Princeton researchers last year released a paper making a startling assertion. They said the single most important
step government can take to make web sites that really serve the public is to concentrate its attention on data streams:
“Rather than struggling, as it currently does, to design sites that meet each end-user’s need, we argue that the executive
branch should focus on creating a simple, reliable and publicly accessible infrastructure that exposes the underlying data”

8. Transparency begins at home
2nd: give workers data & tools needed
Once you’ve structured the data, the challenge and opportunity is to find as many ways as possible to use it to radically
revise policies and procedures that, for too long, were artificially constrained by the difficulty in compiling and distributing
data that you have now removed.
Provide it first to your workers, in varying combinations determined by their roles, to help them have the real-time, and
often, location-based, information they need, especially in hard times when work forces are reduced and they must take on
additional duties, to do their work more efficiently.
After all, agencies’ employees may be struggling with incompatible data bases, may need to reach across agency “silos” to
see if there might be synergies between programs, and employees from another agency may be able to provide new insights
simply because of their differing life experiences and expertise.
Make certain that you don’t just give your workers the data, but also the tools they need to be able to work with those data,
including ones that, for the first time give them the opportunity to analyze the data collaboratively, a fundamentally different
approach than isolation by individual analysts.
When you do that…
.

9. Data-centric Organizations
… your organization will be data-centric, with data at the middle of everything, equally accessible to a wide range of apps
and machines. That doesn’t incidentally, require that you have massive data warehouses: the data can reside where it was
created, but it is instantly accessible to all, and that changes everything!

10. “..if Recovery.gov becomes .. core
of .. ambitious quot;smart regulationquot;
switch, .. could cut corporate
costs, improve governmental
efficiency, and produce the kind of
transparency the stimulus program
demands.”
Then you can use the same approach to data to transform regulation.
In a HuffPost op-ed this week, I argued that Recovery.gov, which is so important to the credibility of the stimulus
program, should not be seen as an isolated transparency program, but as the beginning of a coordinated, government-wide
“smart regulation” approach, based on
…

11. .. A successful program that has been underway in the Netherlands for several years, the Dutch Taxonomy Project, which
gives companies the option of filing a single XBRL file with the government rather than the 30-40 separate reports that they
filed in the past. Because the data is structured, each agency can automatically retrieve the information it needs from this file,
and they also have the option of simultaneously accessing it, so that regulation and enforcement can be coordinated, rather
than isolated and sequential. The bottom line? Regulation is improved while companies are able to save 25% on their
compliance costs -- a win-win situation!

12. Text
Text
Transparency through data feeds
Next, meet transparency goals, and spark innovation, with external data feeds.
Several federal and state agencies now publish a variety of data feeds. The most exciting model in the US is the District of
Columbia’s Citywide Data Warehouse. It provides real-time numerical and geospatial feeds, drawn from more than 250 data
sets, ranging from crime reports to to building permits to all purchase orders over $2,000.
Anyone may access the feeds. In fact, a major reason why they are issued is to invite the media, community groups and
watchdog organizations to examine -- closely -- the District’s internal operations, and to hold them accountable. After a long
legacy of corruption, the DC government is earning public confidence, not through patronizing platitudes, but a transparent
“don’t trust us, track us” invitation to check the facts.
Given the loss of confidence in the federal government and industry in the wake of the financial collapse, it is urgent that
they follow the District of Columbia’s lead

13. •$50,000
•30 days
•47 apps
•4,0000% ROI!
Text
Make citizens co-creators
Finally, on the cutting edge of democratizing data is to use it to invite your customers or citizens to become co-creators.
That’s what my co-author, Vivek Kundra did as Chief Technology Officer of the District of Columbia. His Apps for
Democracy contest was open to any developer, anywhere. They were invited to use one or more of DC’s data feeds, and create
an open source app that would benefit the public. In one month, developers created 47 different usable apps, at a total cost to
DC of $50,000 -- $20,000 of that for prizes -- an estimated ROI of 4,000% Now that Vivek is reportedly about to be named
director of e-gov for the Obama Administration, look for this same sort of innovative public partnership to be replicated
nationwide.

14. Benefits:
•More informed policy debate
•Consensus building
•Better legislation
•Transparency
•Less corruption
•Efficiency
•Lower costs
•Co-creating
The potential benefits of democratizing data are many, and varied:
• more informed policy debate, grounded in fact, rather than rhetoric
• consensus building
• better legislation
• greater transparency and less corruption: greater accountability
• optimizing program efficiency and reducing costs:
• new perspectives, especially when “the wisdom of crowds” emerges.
Who would have believed that dry data -- with a healthy dose of Web 2.0 magic -- could become the
engine to involve the public in governmental transformation!

15. watch for “Democratizing Data,”
coming in July from O’Reilly Media!
W David Stephenson
Stephenson Strategies
335 Main Street, Medfield, MA 02052
508 740-8918
D.Stephenson@stephensonstrategies.com
To learn more about transparent government and how to create the processes and policies to make it a reality, contact:
Stephenson Strategies 335 Main Street, Medfield, MA 02052 (617) 314-7858 D.Stephenson@stephensonstrategies.com
.. and watch for Democratizing Government, to be published in July by O’Reilly Media