Live events in Microsoft Teams , Yammer and Stream- When to use what

1. MICROSOFT 365 Virtual MARATHON May 27 & 28, 2020 36 hours / 2 days MICROSOFT 365 VIRTUAL MARATHON Live events in Microsoft Teams , Yammer & Stream – When to use what ? VIGNESH GANESAN MWP TECHNICAL SPECIALIST, MICROSOFT VIJAI ANAND RAMALINGAM MWP TECHNICAL ARCHITECT, COGNIZANT Broughtto youby: TheGlobalMicrosoft Community M365VirtualMarathon.com| #M365VM

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6. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  What is a Live Event in Microsoft 365 and when to use it?  Key Features  Producing Live Events  Live Event Architecture  Live Event in Microsoft Teams  Live Event in Yammer  Live Event in Microsoft Stream  Comparison  When to use what  Q & A Agenda Broughtto youby: TheGlobalMicrosoft Community M365VirtualMarathon.com| #M365VM

7. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM What is a Live Event in Microsoft 365 ?  Live and on-demand video solution for the enterprise  Connects thousands of participants from any device, at any time  Can be as simple, or as sophisticated as needed  Meant for one-to-many communications  Video and interactive discussion across Teams, Stream, or Yammer

8. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM When to use a Live Event? https://www.microsoft.com/itshowcase/blog/mi crosofts-senior-leaders-bring-employees- together-during-covid-19/

9. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  Reliable live events made for your organization  Bring leaders and employees together  Easily reach audiences with updates and training  On-demand events for everyone  Powerful AI features  auto-transcription  closed captions  Timestamping  in-video keyword search Key Features Broughtto youby M365Conf.com| #M365CONF

10. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM https://docs.microsoft.com/en-us/microsoftteams/teams-live-events/what-are-teams-live- events#production Live Event Types Production Tool Description Teams Plug in your laptop and go... Produce the live event using Teams, a lightweight option to create the event and invite presenters and panelists to participate on their own devices. An external App or device Professional camera and sound setup Produce the live event using an external hardware or software encoder via Microsoft Stream. Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience.

11. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  Key Features  Simple producer UI with preview queue  Share webcams, screen share or connected devices  Bring in multiple presenters to share  Ability to provide split screen layout with content and video  Connection and monitoring metrics Producing in Teams

12. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  What is an encoder?  Compresses audio and video from various inputs and sends that output to a streaming service  Hardware, software, mobile apps  Settings  Real-time Messaging Protocol (RTMP)(s) – single bitrate  Video:  Codec: H.264, High  Fragment size: 2 sec  Bitrate: up to 5 Mbps, CBR, 30 fps  Audio:  Codec: AAC-LC  Bitrate: 192 kbps  Sample rate: 48Khz Produce with an external app or device Compatible encoders

13. Live Event Architecture

14. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Live event architecture Cloud delivery Azure Media Services Content Delivery Network Network delivery (3rd party eCDN) Produce using app/device Producer RTMP Device Schedule Organize Organizer Presenter nPresenter 1 Produce using Teams Presenter(s) Going Live Produce Producer Watch on desktop, web, mobile View Watch Audience

15. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Cloud delivery Azure Media Services Content Delivery Network Live events architecture Back End Services Telemetry Traffic Manager Globally deployed Regionally deployed Front end Stream Portal or Embed Web Role Web AppCDN Web Role Tenant Mapping/Account Services SQL DB Authentication Azure AD Cloud Encoding Content Protection Streaming Azure Media PlayerSQL DB CDN Aria Traffic Produce using app/device Producer RTMP Device Schedule Organize Organizer Watch on desktop, web, mobile View Watch Audience

16. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Live event in Microsoft Teams

17. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Roles and Responsibilities Organizer Manage the event and present • Creates the live event • Sets attendee permissions • Selects production method • Configures event options • Invites attendees • Selects event group members • Manages reports generated after the event is over Producer Presenter • Starts and stops the live event • Shares own video • Share participant video • Shares active desktop or window • Selects layouts • Producers can't blur their backgrounds yet. • Presents audio, video, or a screen to the live event, or moderates Q&A. Attendee • Watches the event live or on-demand, either anonymously or authenticated • Can participate in Q&A

18. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  An Office 365 Enterprise E1, E3, or E5 license or an Office 365 A3 or A5 license  Permission to create live events in Microsoft Teams admin center  Permission to create live events in Microsoft Stream (for events produced using an external broadcasting app or device)  Full team membership in the org (can’t be a guest or from another org)  Private meeting scheduling, screensharing, and IP video sharing, turned on in Team meeting policy Permissions to create Live Events

19. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Supported Platform Desktop Web Mobile Producer Yes No No Presenter Yes No No Attendee Yes Yes Yes  Teams and Skype Room Systems and Surface Hubs can only support live event presenters.  Teams for Windows 10 S can't support presenters or producers.  Linux isn't supported for live events.

20. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Teams Admin Center – Live Event Policies

21. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Teams Admin Center - Live Event Settings

22. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Schedule a Live Event

23. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM You can invite Guests or Federated users to a Live Event to present. If you invite them as a Guest, there are two pre-requisites: 1) The Guest account created for the presenter or the presenter’s guest account must be added to at least to one team in the tenant hosting the live event 2) The Guest user needs to switch tenants in their Teams client *before* they click the link to join. Allowing guest users as presenters in a Teams Live event

24. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Producers can download the recording and associated reports. Note: Recordings are currently not saved in Microsoft Stream. Need to download from meeting details and upload manually. Live Event Recording and Reports

25. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Producing Screen

29. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Toolbar (Producer’s view) Health and Performance Live Event Q & A Meeting Notes Meeting chat People Device Settings Meeting Details

30. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Toolbar (Producer’s view)

31. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Toolbar (Producer’s view)

32. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Q & A (Presenter’s View)

33. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Q & A (Producer’s View)

34. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Q & A (Producer’s View)

35. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Attendee’s view

36. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Q & A (Attendee’s View)

37. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Live event in Yammer

38. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Roles and Responsibilities Organizer • Produce the event (configure the event stream) • Cancel the event • Edit the event • Share the event with others Producer Presenter • Produce the event (configure the event stream) • Share the event with others • Produce the event (configure the event stream) • Share the event with others Attendee • Participate! Comment, ask questions, or answer questions • Stay organized. Follow a post or bookmark specific questions or comments you want to follow-up on • Share the event with others by sending a link to it Moderator – Additional Responsibilities • Adding comments, questions, polls or behind the scenes pictures before the event to stimulate engagement • Responding to posts as needed. Acknowledging questions that need follow-up • Deleting posts that violate company policy • Commenting, asking questions, or adding polls that stimulate discussion • Organizing the posts by tagging a post with a #topic • Mark the best answer to questions posed in the group • Helping the presenter manage time

39. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Schedule a Live Event in Yammer using Teams

40. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Producer’s View

41. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo – Attendee’s View in Yammer

42. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo - Attendee’s View in Stream

43. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo

44. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Live event in Microsoft Stream

45. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Schedule a Live Event

46. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  AWS Elemental Live  FFmpeg  Haivision KB  Haivision Makito X  OBS Studio  Production Truck  Switcher Studio  vMix  Wirecast  Wirecast S  XSplit Broadcaster https://docs.microsoft.com/en-us/stream/live-encoder-setup Encoders for Live Streaming

47. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  Stream supports trimming Stream videos, including uploaded videos, live events, and Teams meeting recordings.  The trimmed portions of the video are permanently removed. Trim a video

48. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  Replace existing videos with an updated video without changing links or embed codes  Update your completed live events with an edited version  Keep training material up to date Replace a video

49. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM  Key features  Granular policy controls who can create events  See all upcoming and scheduled events  See all currently active events  Full control as admin producer for any event  eCDN integration to reduce bandwidth Administering a Stream Live Event https://docs.microsoft.com/en-us/stream/network- overview

50. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Demo

51. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM eCDN service providers for Live events eCDN partners  What does it do?  Helps to reduce incoming bandwidth and network traffic across the network  Utilizes P2P or cache proxy solutions  Has real-time monitoring and in-depth analytics

52. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Live event architecture with eCDN

53. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Points/Platforms Skype Meeting Broadcast Teams Meeting Live Event in Teams (Using Teams Production) Live Event in MS Stream Maximum no. of participation 10000 250 10,000 Limit is 10,000. But Through July 1, 2020, we will be temporarily enabling up to 100,000 attendees through the live events assistance program. Caption – Transcript/Manual Yes Yes Yes Yes Interaction from audience via video and audio chat Yes( Q&A only) Yes Yes( Q&A only) No ( Attendees can Post comments after the session) Limitations – network or any others https://docs.microsoft.com/en- us/skypeforbusiness/optimizing-your- network/optimizing-your-network https://docs.microsoft.com/en- us/microsoftteams/prepare-network https://docs.microsoft.com/en- us/microsoftteams/prepare-network https://docs.microsoft.com/en- us/stream/network-overview Analytics Yes Yes (Admin Only) Yes Yes External guests invite possible? Yes Yes (as attendees & presenters) Yes (as attendees) Note: For guests to be presenters they must be explicitly added as a guest at least to one team in the tenant hosting the live event No Video recording option of the session possible? Yes Yes Yes - via MS Teams using Azure Media Services and can be downloaded from the Live event meeting invite Yes - via MS Streams Which of these can allow multiple presenters and maximum number of presenters possible? Yes (upto 250 presenters and producers in a live event, but only the last 10 who spoke show up in the list.) Yes ( Upto 250 users) Yes (up to 250 presenters and producers in a live event, but only the last 10 who spoke show up in the list.) Yes (Using External Encoders) Supported list of encoders is here - https://docs.microsoft.com/en- us/stream/live-encoder-setup Comparison Sheet https://docs.microsoft.com/en-us/stream/live-event-m365#features-breakdown-by-service-and-event-type

54. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM When to use what ? • Connect leaders and employees in more authentic ways • Host events in communities to rally around relevant topics • Enable ease in participation for company wide-events • Drive ongoing, open conversation before, during and after the event • Reach internal and external participants • Schedule and deliver events as easily as a meeting • Quickly share screens and webcams to deliver content • Use moderate Q&A to engage with attendees

55. May 27 & 28, 2020 Vignesh/Vijai | EN #M365VM Live Events - Service Limits  Audience Size - Up to 20,000 attendees (all services)  Up to 100,000 attendees (Stream only): Contact the Live Assistance Support team at least five (5) days’ before to set up a custom live event  Maximum event duration – 16 hours  Number of concurrent events across a tenant – 50  Audience Size – 10,000 attendees  Maximum event duration – 4 hours  Number of concurrent events across a tenant - 15 As-is State Temporary raise in limits – until July 1, 2020 Live Assistance Support: https://resources.techcommunity.microsoft.com/live-events/assistance/

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Live events in Microsoft Teams , Yammer and Stream- When to use what

Vignesh Ganesan MCP MCITP MCTS ITIL V3

Live events in Microsoft Teams , Yammer and Stream- When to use what