1. Tool & Functions Evaluation
Vicki McGarvey CADQ
Elaine Swift CPLD
Presentation to the VLE Steering Group September 2012

2. September 9, 2013 2
Overview
• Recommendation project for the rapid roll-out (implementation) of
tools in NOW
• Functionality integrated within the implementation approach
• Evaluation post implementation

3. September 9, 2013 3
Rationale
• To catch-up with where we should be
• Preparation for upgrade to version 10
• Address strategic priorities e.g. eAssessment, Online Learning &
Teaching Policy
• Improve staff productivity
• Enhance student experience
• Encourage innovative learning & teaching

4. September 9, 2013 4
Rollout – Release Roadmap
• The release of each tool will be assessed and timetabled with
respect to whether the tool relates to one or both of the
following:
–NTU’s learning and teaching strategic priorities
–A quick win enhancement to NOW

5. September 9, 2013 5
Rollout - Support Evaluation
Each tool evaluated level of support
Support Description
Minimum support  Provide links to existing vendor user guides
Links to any relevant internal policies and guidance
Partial support As above min. support plus additional
CADQ bespoke advice if deemed appropriate
Additional links to HEA/JISC Guidance
CPLD/CADQ/IS/LLR developed users guides/videos
IS Sys admin support raise & actively manage through D2L
Full Support As partial support plus additional
•CPLD offer online/face to face support
•IS helpdesk provide email/phone support
•CADQ offer support and advice
•LLR offer support and advice i.e. full support across the institution

6. September 9, 2013 6
Not included
• API to allow custom development
– for technical developments
• Enhancement to seating chart tool
– not appropriate
• Mobile version, can view aggregated news
– bring into CADQ Mobile Technologies Project
• External Learning Tools - IMS LTI
– we need to look at stuff we plugin e.g. Wordpress

7. September 9, 2013 7
VLE Steering
Group
Prioritise Tools
Tool Rollout
Process
CADQ
Draft project plan
tools rollout
VLE Steering
Group
Sign-off
project plan
CADQ
Allocate EDs
for tool
implementation
IS CADQ CPLD
LTSU *LLR
Requirements
Gathering
CADQ CPLD
IS *LLR *SU
Requirements
Sign-off
IS
Develop
Tool
Healthcheck
IS
Release tool
On Dev &
Healthcheck
IS
Release tool
On Test &
Healthcheck
CPLD
Develop &
Signpost
Documentation
IS
Release tool
On Prod &
Healthcheck
CADQ
Publicise tool &
id. Pilot opps.
* LLR & SU
Involvement if
student impact
For Each Tool

8. September 9, 2013 8
Roles & Responsibilities
• CADQ – project owner
– SED
• to oversee the project; peer review each tool implementation; peer review
requirements
– ED
• Lead for a tool – requirements; implementation; training & support;
communication; identify pilots
• CPLD
– Technology & Learning Development Manager
• Peer review project plan; peer review requirements
– Technology & Learning Development Advisor
• Lead on training & support
• IS
– Peer review project plan; Involvement in requirements; lead healthchecks &
setting-up
• LLR if required
– Peer review project plan; involvement in requirements; involvement in training
& support

9. September 9, 2013 9
Resources for each tool rollout
Team Activity Comments
CADQ Requirements – 3 days
Training & Support – 1 day
Communication & I.D Pilots – 1day
Total – 5 days
SED to peer review process
ED oversee requirements &
implementation
CPLD Requirements – 1 day
Training & Support – up to 3 days
Total between 2 – 4 days
Amount of time required to develop
guidance will vary per tool
IS Requirements – 0.5 day
Set-up & Healtchecks – 1.5 days
Total – 2 days
Set-up & healthchecks is the total
for all 3 systems
LLR (if required) Requirements – 0.5 day
Training & Support - 1 day
Total – 1.5 day
LLR will only be required if there is
a student support issue

10. September 9, 2013 10
Recommendations
1. CADQ owns the project as the rollout is in within the context of
learning and teaching
2. One project for the rollout of all the tools, that iterates with each
upgrade
3. 50% tools released by Christmas
4. At the end of the academic year tools evaluated according to
usage and existing practice
5. A rapid process, in partnership with IS CPLD, LLR, LTSU & SU, that
aligns with the Institutional Academic Plan, which will achieve
ambitious deadlines & place NTU in the best position for adopting
v10

11. Recommendations from VLE Steering Group
• To include Student Union with requirements gathering
– Illustrative scenarios will be created to assist active engagement SU will be
involved in peer review process
• To liaise with eAssessment group
– Roadmap shared with eAssessment group & priorities will be discussed
• To include LLR with requirements gathering as well as peer
reviewing
– Vicki McGarvey to create a more detailed roadmap speak to Sandra Price

12. September 9, 2013 12
Tool Rollout Roadmap
Tool Strategic Priority Support
YouTube Flickr Staff & student experience MS
FB Twitter User Profile Student experience MS
Course Design Accelerator Staff productivity MS
Course Builder Staff productivity PS
RSS Feeds Staff productivity PS
Notifications Features a. Discussions b. Dropbox deadline c. News
item updated d. New news item available
Student experience; staff
productivity; assessment
PS
Intelligent Agents eAssessment; Personalised student
experience;
FS
Redesigned Dropbox interface Staff productivity
eAssessment
FS
Rubrics & Competencies eAssessment FS
Audio Capture eFeedback; Personalised student
experience
FS
Video Capture Student experience PS
Calendar tool changes a. Manage content release dates (‘Due Dates’)
b. Add multiple external ical calendars c. Task management feature
Student experience; Staff
productionivey
PS
ePortfolio enhancements b. Presentations can be liked on FB and
Twitter c. Plugin for Chrome allows web images to be added as
artefacts directly via the browser]ko
Student experience FS
Instructional Design Wizard Staff productivity PS
Web Dav Staff productivity PS
Manage dates Staff productivity MS