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Pomodoro technique

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The Pomodoro Technique is a time management method developed by Francesco Cirillo in the late 1980s. The technique uses a timer to break down work into intervals traditionally 25 minutes in length, separated by short breaks.

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Pomodoro technique

  1. 1. POMODORO TECHNIQUE THE EASY WAY TO DO MORE IN LESS TIME LAZO APOSTOLOVSKI JAVA DEVELOPER at TRICODE MACEDONIA
  2. 2. TALKING ABOUT POMODORO TECHNIQUE but WHAT is it? ??? ???
  3. 3. ● It's defined in 1992 ● by Francesco Cirillo ● but all started in late 80's ● while at University!
  4. 4. It's a way of managing our time!
  5. 5. ● timeboxed activity ● one activity at a time ● work with time not against it ● and it's Italian for Tomato
  6. 6. POMODORO TECHNIQUE CONTEXT
  7. 7. Brain performance, Left Brain vs Right Brain, Brain fuel
  8. 8. WE WILL SKIP THAT PART
  9. 9. Breathing Heartbeat It's all about Rhythm!
  10. 10. Pomodoro against Procrastination
  11. 11. Procrastination ● Why we procrastinate? ● Because we are lazy? NO!
  12. 12. ● That other people force us to do something against our will ● Our own pressure for making a perfect performance ● Fear of making mistakes or receiving criticism
  13. 13. Pomodoro give us staring point!
  14. 14. HELP US DEALING WITH ● Paradox of Choice ● Information absorbing ● Hyperactivity And lets skip others you got the point!
  15. 15. Pomodoro stages
  16. 16. Pomodoro stages ● Planing in the morning ● Tracking interruptions, estimations and finished pomodoros ● Recording record tracking information on the end of the day. ● Processing recorded information example how many interruptions you have in 25 minutes period. ● Visualizing look into processed information and see how you can improve your process.
  17. 17. Learn the technique ● It's simple ● Write your tasks ● High priority task on To Do Today Sheet ● Wind up the clock to 25 minutes ● Focus on the problem. ● We will dive deeper later ;)
  18. 18. What we need for pomodoro?
  19. 19. PENCIL
  20. 20. 3 SHEETS OF PAPER
  21. 21. KITCHEN TIMER
  22. 22. WHAT TO DO FIRST?
  23. 23. Activity Inventory Sheet
  24. 24. Activity Inventory Sheet ● unsorted list of future activities ● can be used day after day
  25. 25. Activity Inventory Sheet ● Put all tasks that is on our mind there (free memory) ● add new activities during day ● close finished ones
  26. 26. ToDo Today Sheet
  27. 27. ToDo Today Sheet ● It's starting point for day ● It's not commitment ● Most important activities from activity inventory sheet estimated in pomodory. ● Ideally 12, but 10 are acceptable ● Create new sheet every day
  28. 28. ToDo Today Sheet ● Name, Date ● Activities ● Urgent & Unplaned ● Record of Interruptions and Reestimations
  29. 29. When we have this SET UP!
  30. 30. Take first activity Set timer to 25 minutes 100% focus on chosen activity
  31. 31. When timer rings.
  32. 32. BREAK!
  33. 33. Break is important! ● Brain need to refuel
  34. 34. Break is important! ● Brain need to absorb learned information
  35. 35. Break is important! ● Brain need to see whole picture of problem
  36. 36. When timer rings ● Take 5 minute break ● Put X next to activity ● Detach from problem clean desk, make coffe. ● Don't even think about ● It's not a failure (we already finish something)
  37. 37. Abstract 25 min time unit ● 25 minutes focused on activity ● Do not split it. ● Do not switch activity ● Rhythm is important. Do not loose Rhythm.
  38. 38. Activity completed ● Cross out activity on todo list. ● If we have more time left, check if task is really done!
  39. 39. Records Sheet
  40. 40. Records Sheet Why It's important?
  41. 41. Records Sheet ● To improve our process ● To adapt ● It's for us NOT for our BOSS!
  42. 42. Records Sheet ● Daily records ● Interruptions count ● Planed vs Finished pomodoros ● Wrong estimations
  43. 43. Interruptions ● They are bad! ● Makes us to loose focus ● Not getting done nothing
  44. 44. Interruption types ● Internal interruptions ● External interruptions
  45. 45. Internal Interruptions ● Comes from inside ● New Idea ● Remind of something in a moment ● Do not loose focus ● accept, record and continue. ● Do not break pomodoro. ● Mark it on ToDo today! '
  46. 46. External Interruptions ● Try to protect pomodoro ● Phone and email are easy ● Write it under Urgent & Unplaned ● Mark it on ToDo today! -
  47. 47. Pomodoro Estimations ● Estimate in the morning (during planing) ● Estimate with □, ○ or △ ● Split activity ● Log on record sheet
  48. 48. ADAPT ● Two weeks before adapt ● Decrease or increase – Number of pomodoros for day – Pomodoro duration, 5, 10, 15 or 25 ● Improve estimations
  49. 49. FINALLY! Beer time! Any questions?
  50. 50. F: facebook.com/tricode In: linkedin.com/company/tricode T: twitter.com/tricode L: www.tricode.nl

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