www.charisma.ro www.totalsoft.ro TotalSoft expanded its product offerings in the cloud business model as a result of an increased interest from its customers for Microsoft CRM and SharePoint solutions, acquired as a service. Currently, TotalSoft provides various cloud solutions as part of Charisma Business Applications suite, covering various activity fields: purchasing (Charisma eProcurement), cost control (Charisma Cost Control), professional services (Charisma Office Automation), HR document management (Charisma HR Document Management) or workflow management (Charisma Workflow).

1. BUSINESS APPLICATIONS
Cloud Computing
Simple | Intuitive | Flexible | Complete

2. Cloud Computing
Cloud Computing Business solutions represent a new model for the use of hardware
and software within a company. In this new formula, all servers, networks, applications
and other elements related to data centers are made available to the IT department
and end users through the Internet, in a way that enables them to acquire precisely
the type and amount of computing services they need.
Cloud computing differs radically from traditional outsourcing networks in which
customers may not provide accurate management of their IT resources. In this system,
customers are connected to 'cloud' services (e.g.: hardware maintenance) and
business solutions (e.g.: domain-specific applications); the management is performed
according to the volume of contracted services so that users don’t actually perceive
any difference between this regime and the traditional one (where business solutions
are installed locally).
Cloud Computing benefits
Unlike traditional applications that are installed on computers and servers in the
customer’s location, the cloud computing provider owns the software and runs it in its
data center while the client hires the solution on a monthly fee. Compared to a
classical solution installed on the customer’s site, cloud IT solutions provide the
following advantages:
n IT resources are reduced:
Client’s customers receive these benefits as
Infrastructure – purchasing, soon as possible;
maintenance and upgrade are Software upgrade is performed
n
performed by the provider regularly and automatically by the
according to the system provider;
requirements; 24/7 accessibility, internet
n
Software – back-up, update and connection required;
user security are performed at n easier to implement due to
Much
network level; the fact that it almost does not
Human resources – no IT specialist require any software to be installed
is required; in the client’s location, there are no
Data security is ensured by the
n licenses to be purchased, neither
provider and is stipulated in the special hardware to support more
contract; complex specifications;
Improved control of system costs
n Well performing and cheaper
n
and investments; security systems due to their
Customers benefit from “network
n standardization towards a large
progress” effect: once providers number of clients;
gain more knowledge about Reduced implementation time;
n
managers’ needs, new features are Reduced TCO.
n
incorporated into regular service
upgrades so that all network

3. TotalSoft’s
solutions benefits
Cloud computing business solutions
TotalSoft expanded its product offerings in the
cloud business model as a result of an
increased interest from its customers for
Microsoft CRM and SharePoint solutions,
acquired as a service. Currently, TotalSoft
provides the following cloud solutions as part
of Charisma Business Applications suite
Charisma Charisma
Cost Control eProcurement
(cost control) (procurement management)
Charisma
Business Applications
in Cloud Computing
Charisma
Charisma Workflow
Office Automation (workflow
(professional services) management)
Charisma HR
Document Management
(Human Resource
documents management)
TotalSoft’s solutions benefits
n performance and computing power compared to traditional systems;
Superior
Exceptional scalability, uninterrupted activity;
n
No additional investments in IT infrastructure required;
n
Permanent access, regardless of the location;
n
Payment in the form of monthly service fee;
n
nrange of business solutions.
Wide
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4. Solutions
Procurement management
Charisma eProcurement is designed (Requests For Proposal /
specifically for the planning, execution, Quotation) or any other type of
evaluation and improvement of requests;
procurement, contracting and n Recording and comparing the
renegotiation processes with various quotations posted directly by
partners. It includes policies and suppliers or imported from
practices to control costs and is used external sources;
by the largest companies in Romania, n Reviewing, selecting and
in various activity fields and is perfectly approving the best offers;
integrated with the rest of the modules n Opening bids on determined
included in Charisma Cost Control. period, by inviting the suppliers
with the best offers to compete
Features: for the final selection;
n Quick access to the potential or n Concluding the contract with
current suppliers by managing and the supplier.
querying a database with partners; n complete information and
Provides
n management of
Efficient history of suppliers, existing offers,
procurement processes, covering signed contracts, invoices.
the entire process, from the
definition of a company's need to
the contracting and actual
fulfillment of the request (the
approved expense request).
n platform for:
Optimal
n Management of RFPs / RFQs
HR Document Management
Charisma HR Document Management n integration with the
Provides
Module ensures a comprehensive workflow existent in Charisma
management of HR documents (time HCM;
sheets, administrative documents, n location for document
Unique
certificates, employee worksheets, storage (Document Center), which
contracts, certifications and diplomas), allows various functionalities such
being fully integrated with the existing as document saving, archiving,
workflow of the company. retrieval, history, version control,
The solution includes features such as reporting, adding and updating,
document scanning, saving, archiving, access to documents according to
change history, version control, the rights granted to users;
reporting and levels of access Document history;
n
definition by the system administrator Employee document history –
n
or approval of certain documents multiple filters and advanced
already uploaded on the system. search criteria;
Document location;
n
Features: Library-type features.
n
n management of digital
Provides
versions of working documents, as
well as other personnel
documents;

5. Cost Control
Charisma Cost Control decreases the are the expense budgets, order cards,
financial risk by controlling the approval processes and flows for the
expense budgets and by tracking the expense requests, the possibility to
expense approval workflows, according query the internal inventory.
to the established budget. The solution
monitors the procurement processes eProcurement is designed specifically
(RFP, RFQ, offer bids), increases the for the planning, execution, evaluation
efficiency of the offering and ordering and improvement of procurement,
process and the company’s capability contracting and renegotiation
to capitalize opportunities. Moreover, processes. It includes policies and
Charisma Cost Control manages the practices to control costs and is used
provider invoices' approval, as well as by the largest companies in Romania,
the history of the contractual in various activity fields. The module is
relationships with the business perfectly integrated with the rest of the
partners. solutions included in Charisma Cost
Control.
The product consists of a suite of
independent applications that are Supplier Contract Management
seamlessly integrated with Charisma module tracks the lifecycle of any
ERP, or any other resource purchasing contract, from its
management system. preparation to its signing and
termination. Supplier Contract
eExpense Request Approval module is Management module is an
the best solution for tracking, indispensable component for
controlling and increasing the supporting the strategies of companies
efficiency of expenses in a company, running large purchasing projects,
and is part of Charisma Cost Control becoming a requisite both due to its
suite, which fully covers the internal features and integration capabilities.
purchasing flow. The main tools used
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6. Professional services
Charisma Office Automation is a Charisma Office Automation comprises
product dedicated to service providers, the following modules:
which simplifies project tracking, n& Expense Management
Time
increases the efficiency of the (efficient timesheet tracking);
resources involved in their execution n Management
Project
and maximizes the revenues of (tracking, planning and
contracts. The solution streamlines and improvement of operational
automates the invoicing and collection activities of projects);
cycle based on the registered hours, n Resource Management
manages the interest documents and (resource planning and
provides support for the decision- management);
making process based on metrics and n Contract Management
performance indicators. (recording and management of
By using SharePoint principles and contracts with clients and
using the most advanced technologies partners);
from Microsoft, Charisma Office n Financial Management
Automation provides a collaborative (financial management of
work environment where all operations of projects);
employees have access to consistent n Analysis
Office
information stored in secure (advanced reporting system).
databases, based on specific access
rights that are predefined for user
roles or groups they belong to.

7. Workflow management
Charisma Workflow enables Provides decisional support by
n
organizations of any size to quickly implementing execution stages,
build complex processes whether by conditioning and time restrictions
accessing a Web browser or the user’s assigned to the execution;
back-office system. At the same time, n task management that
Includes
the solution enables defining and helps users (actors) interact with
automating the business processes, the workflow at a certain moment,
reviewing the task flows and including the owner, the generating
automating the tasks related to flow, the documents attached, the
Charisma ERP modules. actions and entities affected, the
priority and status (stand-by,
Features: working, finished, cancelled). All
n new flows through visual
Creates actions performed by users can be
configuration, eliminates the need managed through checklists;
for additional developments and Automatically notifies each actor
n
responds to a broad spectrum of within the flow regarding the steps
business needs; that were not performed or those
n Completely manages all the that are to be performed;
elements included in the Automates the usual business
n
configuration process - users, user processes and afferent tasks;
groups, entities (documents and n an updated, real-time
Provides
tasks), inputs and outputs, image of the tasks within the
interaction and control methods workflow, as well as the execution
etc.; plan;
n Efficiently manages bottlenecks, n user and security
Ensures
including delegating and error mechanism management; it also
handling, ensuring the continuity includes the delegation and the
and proper system functioning; transfer of responsibilities and
n independent workflows
Defines rights;
specific to any task type within the Generates a detailed report at
n
organization; Generates workflows company level;
in hours and days; Measures the performance of a
n
n Manages and tracks the evolution flow or a certain task through
of To-Do lists by users (actors) or expandable indicators, used in
user groups; Includes a multi-user various statistics and reports.
approval feature for various
workflow tasks;
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8. © TotalSoft 2012
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Global City Business Park, 10 Bucharest - Nord Street
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W: totalsoft.ro, charisma.ro, acollada.com
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