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AIESEC in
Islamabad
Exchange Participants
Induction Seminar
2014
Congratulations :D
Agenda
I. Introduction to AIESEC
II. Difference between GCDP and GIP
III. The Exchange Process
IV. How to Raise your form?
V. How to Apply?
VI. Pricing Structure
VII.The Next Step
What is AIESEC?
AIESEC is the world's largest youth-run
organization.
Focused on providing a platform for youth
leadership development.
AIESEC offers young people the opportunity to
be global citizens, to change the world, and to
get experience and skills that matter today.
AIESEC is a global, non-political, independent,
not for-profit organization.
Over 86,000 members in 124 countries
Present in over 2,400 universities
More than 24,000 Leadership
Experiences
20,000 International Exchanges Yearly
Some Acronyms
AIESECers Use
:D
The available Actors are:
P: President.
EB: Executive Board
TN Manager: Someone managing a TN form
EP Manager: Someone managing an EP form
Account Manager: Someone managing an
organization on the system
GIP/GCDP: Someone taking either the GIP or
GCDP program.
The Exchange Process
Raising
• Director
Khadija Masud
Matching
• Director Sahar
Sherwani
Realization
• Director Aleem
Hasan
Take out your pens and
papers and or your cell
phones :P
Time to make notes.
Raising: Your form will officially be a raise once it goes
on available.
Matching: This is the process of finding a suitable
traineeship for your form. You are said to be matched
once you are accepted for a traineeship and an
official document called an Acceptance Note (AN) is
exchanged.
Realization: This is the process of actually going on
exchange. It includes getting the visa process etc
done. You are realized once you go on exchange and
start your work.
Becoming Part of the GCDP as an
EP
Global Community Development
Program
This program is part of the International
internships programs and it is part of the
Experiential Leadership Development phase.
This program provides an opportunity for young
people to develop entrepreneurial and
responsible leadership by creating direct positive
impact through an international volunteer
experience.
Steps for raising a GCDP form
Login to MyAIESEC.net
From the main page of the platform, go to the
upper bar, to the section My Experience
Under the My Programs and Phases submenu
choose the Take Global Community Development
Program option (fourth menu option).
Steps for raising a GCDP form
Steps for raising a GCDP form
On clicking the menu, the user will be prompted to ensure that their
Personal Information, Academic Information, Professional
Information, Backgrounds, Skills and Languages are up to date.
The user can make this update by clicking on any specific link. This will
redirect them to the edit menu and once saved they will be returned
back to My Programs menu.
They will also need to select which committee they would like their
form to be under. For your case, Select ‘AIESEC Islamabad’.
If you have any of the profile as incomplete, there would be a red
asterisk by the link, and the system would not allow for creation of the
form.
When profile is up to date, click on Generate Form to continue.
The EP form is generated and the status is on Incomplete
Steps for raising a GCDP form
Steps for raising a GCDP form
The system then takes you to a page where you can specify your
personal preference and region.
Preferences would include :
-Duration
-Starting and Ending Dates
-Issues you would like to work for on your GCDP exchange
Regions would include:
Regions in which you would like to do the exchange.
Complete this final step. The form is generated and if satisfied, the user
would select 'Save'.
The form status will now be on ‘New’
You will be allotted a unique EP ID, which you can save for future use.
Inform your EP manager after this step, and your form would be moved
to ‘Available’ by member committee of AIESEC Pakistan.
Steps for raising a GCDP form
Steps for raising a GIP
form
Global Internship Program
This program is part of the International
internships programs and it is part of the
Experiential Leadership Development phase.
This program provides the opportunity for a
young person to develop entrepreneurial and
responsible leadership by living a cross-cultural
professional development experience.
Steps for raising a GIP form
Login to MyAIESEC.net
From the main page of the platform, go to
the upper bar, to the section My Experience
Under the My Programs and Phases
submenu choose the Take Global Internship
Program option (third menu option).
Steps for raising a GIP form
Steps for raising a GIP form
On clicking the menu, the user will be prompted to ensure that
their Personal Information, Academic Information, Professional
Information, Backgrounds, Skills and Languages are up to date.
The user can make this update by clicking on any specific link.
This will redirect them to the edit menu and once saved they will
be returned back to My Programs menu.
They will also need to select which committee they would like
their form to be under. For your case, Select ‘AIESEC Islamabad’.
If you have any of the profile as incomplete, there would be a
red asterisk by the link, and the system would not allow for
creation of the form.
When profile is up to date, click on Generate Form to continue.
The EP form is generated and the status is on Incomplete
Steps for raising a GIP form
Steps for raising a GIP form
The system then takes you to a page where you can specify your personal
preference and region.
Preferences would include :
-Duration
-Starting and Ending Dates
-Issues you would like to work for on your GCDP exchange
Regions would include:
Regions in which you would like to do the exchange.
Complete this final step. The form is generated and if satisfied, the user
would select 'Save'.
The form status will now be on ‘New’
You will be allotted a unique EP ID, which you can save for future use.
Inform your EP manager after this step, and your form would be moved to
‘Available’ by member committee of AIESEC Pakistan
Steps for raising a GIP form
How to search and
apply for a GCDP/ GIP
Matching
The concept of matching itself is very simple. You browse the
available TNs on the system and email them for the TN you
like.
If they find you suitable then they will start correspondence
with you, which can be in the form of emails, skype interviews
etc.
If both of you are satisfied with the TN then you will be
exchanging an official document called the Acceptance Note
(AN) which will make the match official. (The AN would be
provided to you)
Once the ANs have been exchanged you are officially be
matched with that Traineeship.
Once you are matched the visa process can be started go!
Matching
i) Email the TN Manager from your AIESEC mail
ii) adding them on skype, g-talk, linkedin or facebook. The more
personalized the method the more the chance of a reply.
iii) Don’t get bogged down if they don’t respond to you, remember
there are 113 countries out there waiting for you.
iv) You will be assigned EP managers, who are outgoing exchange
members, and would help you out in the whole process. They would
be sending you opportunities that they think are right for you as
well.
v) When your form is raised and you start searching for an internship,
you continuously have to fill out the EP tracker, where you
administer all of the TNs you have sent e-mails, and all of the steps
which were taken. This is a simple excel sheet you can make for
yourself to track the TNs you have already approached and the
progress on them. You would be required to share this tracker with
your EP manager on a weekly basis.
How to Search for internships on
myaiesec.net
How to Apply for Internships
After you click ‘search’ a list of TN forms appears.
In the list click the TN-ID to view the TN form.
The TN form will be opened in a new window.
Read the TN form thoroughly and check for all the details which include job
description, dates of internship, duration, regions, languages etc.
Ensure that you have all the skills and backgrounds ‘required’ by the TN.
The ones which are ‘preferred’ are of less importance.
If you find what you are looking for, and the details match your credentials
then here is how you may apply:
Write an email to the email address given under ‘Raised by’ (TN
managers email address).The format of this email is mentioned in
the following slides.
What to include in the email
i) EP Name
ii) EP ID
iii) TN ID
iv) TN Name
v) LC name/country (EP’s)
vi) 2-3 selling points regarding why you think you are the
most suitable person for this internship
vii) Attach your package (CV + Motivation letter/Letter of
Intent)
Sample Email
Greetings from AIESEC Pakistan!
I hope you're doing well. I am Neha Ali, EP-In-PK-IL-2012-730, from AIESEC
Pakistan and I am very very interested in 'MYSELF MY WORLD ”14', TN-In-
TR-IZ-2012-2792. I believe this is the perfect internship for me as I have
organized and participated in a number of creativity- developing events.I
am fluent in the English language and also, being an AIESECer, I have good
communication skills and have interacted with many high school students
as well. If there is a position open in the TN, PLEASE let me know as I would
love to be a part of Myself My World ”14.
Hoping to get a positive response from you soon. Till then, take care. :)
--
Neha Ali
Email ID: neha.ali@aiesec.net
Phone No. +92-333-5191999
Skype ID: neha.ali.
Alternate methods of Matching
Join all the AIESEC related groups and pages on facebook and
linkedin, and follow them regularly.
Various Local Committees (LCs) have personal facebook accounts
with the LC names (AIESEC XYZ) for fast and easy matching, so do
add them.
Type ‘AIESEC’ in the skype name on skype add contacts tool, and you
would see a list of skype names with AIESEC in them. Some examples
include, AIESEC.genova, AIESEC.jordan, AIESEC.puerto.rico – Do add
them, and keep in touch with them.
By using the above social media tools you will be able to see the
activities arranged by different countries in the world. One of the
most important one is the Matching Mania. Join matching manias on
skype, and get matched quickly as they bring together many LC’s to a
single place, all presenting the opportunities they have for you.
Matching
You CANNOT break your match
once AN’s have been exchanged.
Realization Phase
• Visa Documents and other
requirements
• Embassy Details
• Waiver of Liability
• Security Fee
GCDP – Pricing Structure
Global Community Development Program:
Rs. 200 on obtaining AIESEC Application Form
(Non refundable)
Rs. 500 on submitting forms (Non refundable)
Rs. 7500 to upload EP form onto Myaiesec.net
(After passing the Review Board)
Payable to the Trainee on return back to
Pakistan:
Rs. 5,000 refundable security deposit
GIP – Pricing Structure
Global Internship Program:
Rs. 200 on obtaining AIESEC Application Form
(Non refundable)
Rs. 500 on submitting forms (Non refundable)
Rs. 12,500 to upload EP form onto Myaiesec.net
(After passing the Review Board)
Payable to the Trainee on return back to
Pakistan:
Rs. 10,000 refundable security deposit
The Next Step
Deadline for generating your form:
Friday 11th April, 2014.
neha.ali@aiesec.net
Questions?
Thank you for your time :D

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Induction Session (LC Islamabad) - Summer Exchange Recruitment 2014

  • 3. Agenda I. Introduction to AIESEC II. Difference between GCDP and GIP III. The Exchange Process IV. How to Raise your form? V. How to Apply? VI. Pricing Structure VII.The Next Step
  • 5. AIESEC is the world's largest youth-run organization. Focused on providing a platform for youth leadership development. AIESEC offers young people the opportunity to be global citizens, to change the world, and to get experience and skills that matter today. AIESEC is a global, non-political, independent, not for-profit organization.
  • 6. Over 86,000 members in 124 countries Present in over 2,400 universities More than 24,000 Leadership Experiences 20,000 International Exchanges Yearly
  • 8. The available Actors are: P: President. EB: Executive Board TN Manager: Someone managing a TN form EP Manager: Someone managing an EP form Account Manager: Someone managing an organization on the system GIP/GCDP: Someone taking either the GIP or GCDP program.
  • 9. The Exchange Process Raising • Director Khadija Masud Matching • Director Sahar Sherwani Realization • Director Aleem Hasan
  • 10. Take out your pens and papers and or your cell phones :P Time to make notes.
  • 11. Raising: Your form will officially be a raise once it goes on available. Matching: This is the process of finding a suitable traineeship for your form. You are said to be matched once you are accepted for a traineeship and an official document called an Acceptance Note (AN) is exchanged. Realization: This is the process of actually going on exchange. It includes getting the visa process etc done. You are realized once you go on exchange and start your work.
  • 12. Becoming Part of the GCDP as an EP
  • 13. Global Community Development Program This program is part of the International internships programs and it is part of the Experiential Leadership Development phase. This program provides an opportunity for young people to develop entrepreneurial and responsible leadership by creating direct positive impact through an international volunteer experience.
  • 14. Steps for raising a GCDP form Login to MyAIESEC.net From the main page of the platform, go to the upper bar, to the section My Experience Under the My Programs and Phases submenu choose the Take Global Community Development Program option (fourth menu option).
  • 15. Steps for raising a GCDP form
  • 16. Steps for raising a GCDP form On clicking the menu, the user will be prompted to ensure that their Personal Information, Academic Information, Professional Information, Backgrounds, Skills and Languages are up to date. The user can make this update by clicking on any specific link. This will redirect them to the edit menu and once saved they will be returned back to My Programs menu. They will also need to select which committee they would like their form to be under. For your case, Select ‘AIESEC Islamabad’. If you have any of the profile as incomplete, there would be a red asterisk by the link, and the system would not allow for creation of the form. When profile is up to date, click on Generate Form to continue. The EP form is generated and the status is on Incomplete
  • 17. Steps for raising a GCDP form
  • 18. Steps for raising a GCDP form The system then takes you to a page where you can specify your personal preference and region. Preferences would include : -Duration -Starting and Ending Dates -Issues you would like to work for on your GCDP exchange Regions would include: Regions in which you would like to do the exchange. Complete this final step. The form is generated and if satisfied, the user would select 'Save'. The form status will now be on ‘New’ You will be allotted a unique EP ID, which you can save for future use. Inform your EP manager after this step, and your form would be moved to ‘Available’ by member committee of AIESEC Pakistan.
  • 19. Steps for raising a GCDP form
  • 20. Steps for raising a GIP form
  • 21. Global Internship Program This program is part of the International internships programs and it is part of the Experiential Leadership Development phase. This program provides the opportunity for a young person to develop entrepreneurial and responsible leadership by living a cross-cultural professional development experience.
  • 22. Steps for raising a GIP form Login to MyAIESEC.net From the main page of the platform, go to the upper bar, to the section My Experience Under the My Programs and Phases submenu choose the Take Global Internship Program option (third menu option).
  • 23. Steps for raising a GIP form
  • 24. Steps for raising a GIP form On clicking the menu, the user will be prompted to ensure that their Personal Information, Academic Information, Professional Information, Backgrounds, Skills and Languages are up to date. The user can make this update by clicking on any specific link. This will redirect them to the edit menu and once saved they will be returned back to My Programs menu. They will also need to select which committee they would like their form to be under. For your case, Select ‘AIESEC Islamabad’. If you have any of the profile as incomplete, there would be a red asterisk by the link, and the system would not allow for creation of the form. When profile is up to date, click on Generate Form to continue. The EP form is generated and the status is on Incomplete
  • 25. Steps for raising a GIP form
  • 26. Steps for raising a GIP form The system then takes you to a page where you can specify your personal preference and region. Preferences would include : -Duration -Starting and Ending Dates -Issues you would like to work for on your GCDP exchange Regions would include: Regions in which you would like to do the exchange. Complete this final step. The form is generated and if satisfied, the user would select 'Save'. The form status will now be on ‘New’ You will be allotted a unique EP ID, which you can save for future use. Inform your EP manager after this step, and your form would be moved to ‘Available’ by member committee of AIESEC Pakistan
  • 27. Steps for raising a GIP form
  • 28. How to search and apply for a GCDP/ GIP
  • 29. Matching The concept of matching itself is very simple. You browse the available TNs on the system and email them for the TN you like. If they find you suitable then they will start correspondence with you, which can be in the form of emails, skype interviews etc. If both of you are satisfied with the TN then you will be exchanging an official document called the Acceptance Note (AN) which will make the match official. (The AN would be provided to you) Once the ANs have been exchanged you are officially be matched with that Traineeship. Once you are matched the visa process can be started go!
  • 30. Matching i) Email the TN Manager from your AIESEC mail ii) adding them on skype, g-talk, linkedin or facebook. The more personalized the method the more the chance of a reply. iii) Don’t get bogged down if they don’t respond to you, remember there are 113 countries out there waiting for you. iv) You will be assigned EP managers, who are outgoing exchange members, and would help you out in the whole process. They would be sending you opportunities that they think are right for you as well. v) When your form is raised and you start searching for an internship, you continuously have to fill out the EP tracker, where you administer all of the TNs you have sent e-mails, and all of the steps which were taken. This is a simple excel sheet you can make for yourself to track the TNs you have already approached and the progress on them. You would be required to share this tracker with your EP manager on a weekly basis.
  • 31. How to Search for internships on myaiesec.net
  • 32. How to Apply for Internships After you click ‘search’ a list of TN forms appears. In the list click the TN-ID to view the TN form. The TN form will be opened in a new window. Read the TN form thoroughly and check for all the details which include job description, dates of internship, duration, regions, languages etc. Ensure that you have all the skills and backgrounds ‘required’ by the TN. The ones which are ‘preferred’ are of less importance. If you find what you are looking for, and the details match your credentials then here is how you may apply: Write an email to the email address given under ‘Raised by’ (TN managers email address).The format of this email is mentioned in the following slides.
  • 33. What to include in the email i) EP Name ii) EP ID iii) TN ID iv) TN Name v) LC name/country (EP’s) vi) 2-3 selling points regarding why you think you are the most suitable person for this internship vii) Attach your package (CV + Motivation letter/Letter of Intent)
  • 34. Sample Email Greetings from AIESEC Pakistan! I hope you're doing well. I am Neha Ali, EP-In-PK-IL-2012-730, from AIESEC Pakistan and I am very very interested in 'MYSELF MY WORLD ”14', TN-In- TR-IZ-2012-2792. I believe this is the perfect internship for me as I have organized and participated in a number of creativity- developing events.I am fluent in the English language and also, being an AIESECer, I have good communication skills and have interacted with many high school students as well. If there is a position open in the TN, PLEASE let me know as I would love to be a part of Myself My World ”14. Hoping to get a positive response from you soon. Till then, take care. :) -- Neha Ali Email ID: neha.ali@aiesec.net Phone No. +92-333-5191999 Skype ID: neha.ali.
  • 35. Alternate methods of Matching Join all the AIESEC related groups and pages on facebook and linkedin, and follow them regularly. Various Local Committees (LCs) have personal facebook accounts with the LC names (AIESEC XYZ) for fast and easy matching, so do add them. Type ‘AIESEC’ in the skype name on skype add contacts tool, and you would see a list of skype names with AIESEC in them. Some examples include, AIESEC.genova, AIESEC.jordan, AIESEC.puerto.rico – Do add them, and keep in touch with them. By using the above social media tools you will be able to see the activities arranged by different countries in the world. One of the most important one is the Matching Mania. Join matching manias on skype, and get matched quickly as they bring together many LC’s to a single place, all presenting the opportunities they have for you.
  • 36. Matching You CANNOT break your match once AN’s have been exchanged.
  • 37. Realization Phase • Visa Documents and other requirements • Embassy Details • Waiver of Liability • Security Fee
  • 38. GCDP – Pricing Structure Global Community Development Program: Rs. 200 on obtaining AIESEC Application Form (Non refundable) Rs. 500 on submitting forms (Non refundable) Rs. 7500 to upload EP form onto Myaiesec.net (After passing the Review Board) Payable to the Trainee on return back to Pakistan: Rs. 5,000 refundable security deposit
  • 39. GIP – Pricing Structure Global Internship Program: Rs. 200 on obtaining AIESEC Application Form (Non refundable) Rs. 500 on submitting forms (Non refundable) Rs. 12,500 to upload EP form onto Myaiesec.net (After passing the Review Board) Payable to the Trainee on return back to Pakistan: Rs. 10,000 refundable security deposit
  • 40. The Next Step Deadline for generating your form: Friday 11th April, 2014. neha.ali@aiesec.net
  • 42. Thank you for your time :D