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Preservation Planning using Plato For JISC KeepIt course, Module 4, Southampton, March 2010 Hannes Kulovits Andreas Rauber Department of Software Technology and  Interactive Systems Vienna University of Technology [email_address] [email_address]
Vienna University of Technology ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
DP Activities in Vienna ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],What will you know after this training?
Schedule ,[object Object],[object Object],[object Object],[object Object]
Schedule ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Preservation Planning
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Preservation Planning
Digital Preservation ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Preservation Plan Template
Preservation Planning
Schedule ,[object Object],[object Object],[object Object],[object Object]
PP Workflow
Orientation
Define Basis ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Define Basis ,[object Object],[object Object],[object Object],[object Object],[object Object]
Orientation
Choose Sample Objects ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Choose Sample Objects ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Define Sample Objects
Orientation
Identify Requirements ,[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],Identify Requirements
Identify requirements ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
analogue… …  or digital Identify requirements
Example: Webarchive Identify requirements
[object Object],Identify requirements
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Identify requirements
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Identify requirements
[object Object],Identify requirements
[object Object],[object Object],[object Object],[object Object],[object Object],Identify Requirements: Example
Identify Requirements: Example
Identify Requirements: Example
Behaviour ,[object Object],[object Object],[object Object],[object Object],Identify Requirements: Example
PP Workflow
Orientation
Define Alternatives ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Define Alternatives
Go/No-Go ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Develop experiment ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Run experiment   ,[object Object],[object Object],[object Object],[object Object],[object Object]
Develop and Run Experiment
Evaluate experiment   ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Evaluate Experiment
Evaluate Experiment
Evaluate Experiment
PP Workflow
Orientation
Transform measured values ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Transform Measured Values
Orientation
Set Importance Factors ,[object Object],[object Object],[object Object],[object Object]
Set Importance Factors
Orientation
Analyse results ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Analyse results
[object Object],[object Object],[object Object],Example: Electronic documents Analyse results     Alternative Total Score  Weighted Sum Total Score Weighted Multiplication PDF/A  (Adobe Acrobat 7 prof.) 4.52 4.31 PDF  (unchanged) 4.53 0.00 TIFF  (Document Converter 4.1) 4.26 3.93 EPS  (Adobe Acrobat 7 prof.) 4.22 3.99 JPEG 2000  (Adobe Acrobat 7 prof.) 4.17 3.77 RTF  (Adobe Acrobat 7 prof.) 3.43 0.00 RTF  (ConvertDoc 4.1) 3.38 0.00 TXT  (Adobe Acrobat 7 prof.) 3.28 0.00
Image case study
PP Workflow
Schedule ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Preservation Planning with Plato
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Preservation Planning with Plato
[object Object],[object Object],[object Object],[object Object],[object Object],Preservation Planning with Plato
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Preservation Planning with Plato
Conclusions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Schedule ,[object Object],[object Object],[object Object],[object Object]
Exercise Time! The Scenario ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Exercises ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Exercise 1 – Choose Sample Records ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Exercise 2 – Requirements definition ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Exercise 2 – Requirements definition ,[object Object]

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Preservation Planning using Plato, by Hannes Kulovits and Andreas Rauber

Notas do Editor

  1. Discuss/deal with/cover
  2. Changed Environment Alert (CEA) The environment of a preservation plan consists of technology environment, designated communities and the host institution. Changes in environment can lead to a change in the evaluation of objectives of existing preservation plans, for example changed prices for hardware or software. Other changes are new available preservation strategies or used object formats in an existing preservation plan are becoming obsolete. Changes in the environment require a revision of existing preservation plans, the objectives for the evaluation remain unchanged. Changed Objective Alert (COA) Changes and developments in the environment can change the objectives for preservation evaluation over time. In this case a “Changed Objective Alert” is raised to evaluate existing preservation plans against changed objectives. Examples for changes of objectives are technology developments, new standards that have to be fulfilled by the preservation plans, change of the designated community that effects the objectives and changes of institutional policies or legal obligations.
  3. At the very basic level, the definition of a trusted digital repository must start with “a mission to provide reliable, long-term access to managed digital resources to its designated community, now and into the future” ( TDR 2002)
  4. Discuss/deal with/cover
  5. Stratification across: - file type, - size, ...
  6. Discuss/deal with/cover
  7. Kennismaking met Digital Preservation Why requirements at all? Because each institution has its own, very specific requirements. Not all university libraries, or national libraries share the same requirements. That‘s the reason why each institution has to elicit their requirements... these requirements co-determine (mitbestimmen) the optimal preservation action within the institution‘s context.
  8. Discuss/deal with/cover
  9. Discuss/deal with/cover
  10. Discuss/deal with/cover
  11. Kennismaking met Digital Preservation