Gaia-X and how to accelerate growth – pathway to EU funding webinar 10 March 2022

1. Anssi Komulainen, Maria Papina, Janne Kaukojärvi & Leena Vedenpää - 10.3.2022 Gaia-X and how to accelerate growth: pathway to EU funding

2. Agenda Opening words by Sitra Horizon Europe & funding opportunities Principles for fundable projects How to prepare a winning application? Q&A session 1 2 3 4 5

3. Gaia-X - an open and transparent digital ecosystem More than 324 companies and organisations 3 out of 4 organisations are private companies, about half of which are SMEs AISBL Association and 22 National Hubs

4. Gaia-X Finland Working Groups Agriculture Marko Turpeinen, CEO, 1001 Lakes / Adj Professor, Aalto University Circular Economy Päivi Kivikytö-Reponen, Research Team Leader, VTT Geoinformation Juha Saarentaus, Managing Director, GeoForum Finland Health Tbc Industry Data Kari Muranen, Senior Ecosystem Lead, DIMECC Ilkka Lakaniemi, Director, CKIR, Aalto University School of Business Mobility Janne Lautanala, Chief Ecosystem and Technology Officer, Fintraffic Smart Cities Ilkka Lakaniemi, Director, CKIR, Aalto University School of Business

5. Ensuring its member participation and competitiveness in European data space development is a key task for the Hub European Data Strategy 2020 introduced the vision for creating a European single market for data, based on data spaces. Data Act 2022 further strengthens the requirement for interoperability and data portability in services. Upon request by a user, the data holder shall make available to the user the data generated by the use of a product or related service or by a virtual assistant without undue delay, free of charge and, where applicable, continuously and in real-time. (Article 4) Providers of a data processing service shall… ensure that customers of the service can switch to a data processing service, covering the same service type, which is provided by another service provider. (Article 23) The Commission Staff working document 2022 on Common European Data Spaces outlines a roadmap for related calls and actions.

6. • National coordination of EU funding services in Finland with a team of specialised EU Advisors: • We organise info events, trainings and seminars • provide advice to applicants from finding the relevant programme /call to carrying out the project • influence future programs and funding rounds • EU funding services are part of our service offering to companies and ecosystems; the EU networks are an integral part of our programs • www.eurahoitusneuvonta.fi; www.horisonttieurooppa.fi Business Finland’s EU Funding services

7. Experts presenting today 7 Janne Kaukojärvi Consultant, M.Sc. Eng. Leena Vedenpää Senior Project Manager, M.Sc. Econ.; Eng. Maria Papina Director, M.Sc. Econ.; Eng.

8. Horizon Europe & funding opportunities Maria Papina 8

9. 100 B€+ of funding relevant to you in 2021-2027 9 1 EU Multiannual Financial Framework Single Market, innovation and digital Cohesion and Values Natural resources and environment Security and defence Other 750 B€ 2 Next Generation EU 3 Innovation Fund 10 B€ 80 B€ 10+ B€ 10+ B€ 7+ B€ Figure 1: Overview on how EU funding is distributed

10. Horizon Europe objectives and scope 10 Focus on supporting companies, pilot lines & manufacturing facilities Horizon Europe – less administration • Bureaucracy has become more lean • Typical project cost level ~10 % of the grant value • Best results achieved with active coordination partners More industry-oriented support in Horizon Europe • Access to new markets • Access to high-quality capabilities and knowledge in Europe • Shared (investment) risks for game-changing innovations • Possibility to get high visibility and brand credibility The EU funding scheme has changed addressing your innovation needs

11. Overall Structure of the Horizon Europe: 11 Pillar 1 European Research Council Marie Skłodowska-Curie Actions Research Infrastructures 23.4 B€ Pillar 2 E.g. Civil Security for Society, and Digital, Industry and Space Joint Research Centre 47.4 B€ Pillar 3 European Innovation Council European Innovation Ecosystems European Institute of Innovation and Technology 11.9 B€ Figure 2: Horizon Europe pillars

12. Part 2: Most relevant for Industry is Pillar 2 clusters and its related partnerships 12 …or the partnerships related to the cluster Pillar 2 (budget 47.4 B€) • Health • Culture, Creativity and Inclusive society • Civil Security for Society • Digital, Industry and Space • Climate, Energy and Mobility • Food, Bioeconomy, Natural Resources, Agriculture and Environment Figure 3: Horizon Europe Pillar 2 topics Funding is given either through its clusters… Figure 4: Public- Private Partnership topics Health Digital, Industry, and Space Climate, Energy, and Mobility Food, Bioeconomy, Natural Resources, Agriculture and Environment

13. Cluster 4 – Digital, Industry and Space 13 Budget 15.4 B€ 2021 – 2027 Advanced computing and Big Data Space including earth observation Next generation internet Artificial intelligence and robotics Key digital technologies including quantum technologies Circular, low carbon and clean industries Figure 5: Horizon Europe Cluster 4 topics

14. Key Digital Technologies Joint Undertaking Public Private Partnerships 14 Focus Requirements How to apply? • Estimated 1B€ for 2021-2028 • Funding is a combination of EU and national grants • Funding rates; typically 40-70% • High hit rates; even 20-60% • Electronics and ICT • Bottom-up approach • Industrial projects • The consortium needs to include a full value chain • Typical projects realise a number of demonstrators tailored to industrial needs. • Very large consortiums; typically 30-40 (even 100+) partners • Call opened, deadline at the end of April 2022 • Eligibility: legal entity from Member State or associated country, EU may limit the eligibility of third country participation in some actions under security topics. • Further requirements defined in Work Programme. Opportunity Support €

15. Digital Europe Programme (DIGITAL) 15 Focus Requirements How to apply? • Budget 7.6 B€ for 2021-2027 • Grants, “cascade funding”, procurements • Funding rates; typically 50-75% European capacity building in: • High Performance Computing • Cloud, Data, and AI • Cybersecurity • Advanced Digital Skills • Deployment of products developed under other programmes (Horizon Europe) • Digital Innovation Hubs • Widening the use of digital tech • First calls opened in November 2021 and deadlines in January-March 2022, consecutive openings in Q1 and Q3 of 2022 • Eligibility: legal entity from Member State or associated country, EU may limit the eligibility of third country participation in some actions under security topics. • Further requirements defined in Work Programme. Opportunity Support € More information can be found at the official Digital Europe Programme webpage.

16. Digital Europe open calls (examples) - Data space for security and law enforcement - Testing and Experimentation Facility for Agri-Food - Support to cybersecurity in the health sector - Public Sector Open Data for AI and Open Data Platform - Testing and Experimentation Facility for Manufacturing - Testing and experimentation Facility for smart cities and communities - Data space for cultural heritage (deployment) 16

17. Types of funding available 17 Focus: Work with Universities and RTOs Instrument: Horizon Europe Number of partners: 5-10 Project size: 3-10 M€ Funding rate: 70-100% Project duration: 3-5 years R&D Collaboration Focus: Co-creation with customers and subcontractors Instrument: Horizon, CEF, Life Number of partners: 5-10 Project size: 5-15 M€ Funding rate: 50-70% Project duration: 3-5 years Product Development Focus: Commercial product/industrial investment Instrument: Innovation Fund, Horizon Partnerships, Digital Europe Number of partners: 1-10 Project size: 7.5-100 M€ Funding rate: 20-50% Project duration: 3-5 years Industrial Scale-up

18. If you are an SME – there are even more opportunities 18 Focus: R&D, Demonstration Instrument: Eurostars Number of partners: 2-4 Project size: 0.5-6 M€ Funding rate: 50-100% Project duration: 1-3 years Innovation to Market Focus: Demonstration & scaling-up Instrument: EIC Accelerator Number of partners: 1 Project size: 2.5 M€ + optional equity up to 15 M€ Funding rate: 70% (on grant) Project duration: 1-2 years Scale-up Focus: Non-dilutive funding Instrument: EIB Venture Debt Number of partners: 1 Ticket size: 7.5-50 M€ Funding rate: 50% total investment costs Project duration: 4-6 years Growth Acceleration

19. Case example 1 19 2015 2017 2019 2020 Picture 1: Electronics companies building their R&D portfolio from one project to the next

20. Case example 2 20 2014 1.5 M€ 2015 3 M€ 2016 21 M€ 6 M€ 2018 5 M€ 25 M€ 2.5 M€ 2019 13.3 M€ 2016 2017 2018 Picture 2: Two SMEs building a large portfolio of EU-projects to generate new business

21. Principles of fundable projects Janne Kaukojärvi

22. What kind of funding is available? 22 Everything from ‘Basic principle observed’ “ to “actual system demonstrated in operational environment”. What kind of activities are funded? How big is the funding? Typical projects receive 2-8 M€ of funding. Only open innovation or also closed? Mostly the funding is for collaborative projects. However, a few instruments are for one partner only. The partner can be e.g. a city, a demonstration site, SME, university, big corporation. It can be your client. Funding is not only for R&D but also available for e.g. processes, business development, manufacturing innovations

23. How do we know if we are eligible to apply? 23 Do we need European partners to take my project to the next level? Is our technology at the TRL level required? Is the project of strategic interest for us? Are we among the best in Europe to solve this problem? Where is the innovation, compared to existing solutions? Can we truly go beyond the state of the art? Technology Readiness Level 1 Basic research 2 Technology formulation 3 Applied research 4 Small scale prototype 5 Large scale prototype 6 System prototype 7 Demonstra- tion 8 First commercial prototype 9 Full commercial product

24. EU funding is for long-term innovative projects. Do not apply if… You are not ready for international collaboration Your project idea is not new or unique Your investment project is not innovative: get a loan instead You or your partners do not own the innovation and its IPR Your project is only of national interest Your idea or project is too small or immature There are also reasons why not to apply… 24

25. How do I find funding? - You need to find what call best suits for your company. The Horizon Europe and Innovation Fund calls are presented in Funding and Tenders portal where you can also start the application process. - Spinbase, an AI-based search tool can help you to search through and identify the right opportunities for your company. - Most of the calls have a pre-set scope that you have to meet in order to apply, but there are also open calls where you can more freely design your project. 25 EC policy priorities Funding programme Strategic Plan 2021-2024 Work Programme 2021- 2024 Funding Calls Your project

26. The project scope and objectives 26 Call text – Expected outcomes Objective 1 Objective 2 Objective 3 Results Technologies / Models / Concepts Technologies / Models / Concepts Technologies / Models / Concepts Wider Impacts Figure 6: Thematic illustration of how awarded EU projects should link to expected outcomes and wider impacts

27. How to find EU funding? 27 Picture 3: eufundingplaybook.fi gives simplified information about funding calls and application process

28. Maximum funding rates • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level 28 Type of Action Funding rate Research and innovation action 100% Innovation action 70% (except for non-profit legal entities, where a rate of up to 100% applies) Coordination and support action 100% Programme co-fund action Between 30% and 70% Innovation and market deployment 70% (except for non-profit legal entities, where a rate of up to 100% applies) Training and mobility action 100% Pre-commercial procurement action 100% Public procurement of innovative solutions action 50% Table 1: Overview of different types of funding calls and funding rates

29. You get paid based on the costs that occur 29 Figure 7: The main financial principles Picture 4: The payments of EU grants, simplified Time Funding Alt-text: • Pre-payment is up to 100% of the average budget for the first reporting period. EC decides the number of reporting periods. • 5% of total budget into a caution fund and paid with the final payment. The rest of the funding is paid based on costs per reporting period. • Plan regular deliverables, not just one in the end of the project No profit allowed No commercial activities Normal company practices Track of work and costs in detail Grant is paid against actual costs

30. What can the funding be used for? 30 COMPANY COMPANY STRATEGY PRIVATE INVESTORS EU FUNDING Alt-text: EU funding is primarily meant for activities which are within the company strategy, but which are too risky for the private investors to fund. Figure 8: Thematic illustration of the idea of EU funding

31. EU projects should not be day-to-day business 31 Day-to-day business RISKINESS MARKET OPPORTUNITY Bad business EU FUNDING Alt-text: EU funding is primarily meant for activities which are within the company strategy, but which are too risky for the private investors to fund. Figure 9: Thematic illustration of the idea of EU funding

32. How to prepare a winning application? Leena Vedenpää

33. Process from R&D to product utilising EU funding – example timeline 33 Growth and new product related strategies, R&D for future products Identifying fitting EU funding opportunities Initial project idea development – kick- off 5 months before DL Proposal building decision – 4 months before the DL Proposal building process before the deadline Evaluation of the results by EC 4-5 months Grant negotiations 1- 2months Project kick- off: 5-7 months after DL, Executing the project 2-4 years Go to market activities Figure 10: EU funding proposal building process

34. Proposal preparation process 34 • One-pager to present the idea • Contact and engage the partners • Finalise project concept, distribute the work with partners • Consortium meeting • First draft & Budget proposal • Partners inputs to the draft & budget • Full draft prepared • Comments on draft • Consortium meeting on final division of budget and work • Polish, Refine, Review, Proof read and edit full proposal • Submit the proposal

35. How to build a consortium? 35 Read the call text and identify the contributions and partner types needed List the things you and your core partners could/want to do Check the max grant and consider how many partners does it allow. Consider the number of countries - similar budget shares for each! Estimate max grant shares per country/partner and communicate it Consider a value chain: Invite current and potential clients and suppliers! Check your networks and your partner’s networks

36. What is in the application? (Example HEU) 36 Excellence: Why am I the best in Europe to do this Impact: If I get funding for part of the work, what is the ROI for the owners of the company and the EU (business, stronger Europe, grand challenges) Implementation: How am I going to do this The application is a detailed plan of a multi-annual large-scale, usually collaborative innovation project You need to take your time to plan it Your application will be evaluated by ~3- 5 independent evaluators Application includes

37. Quantify, quantify, and quantify Define a clear, focused concept Make a good first impression How to make a winning application? 37 Devil is in the details Prove innovativeness Iterate

38. Define a clear, focused concept 38 Align with your company strategy and (business) case Compliance to all the demands / requirements of the call Enough focus, not “doing everything for everyone”

39. Quantify, quantify, quantify 39 Show where the money is in your innovation Align your financial needs Quantify the problem, your project impacts, benefits, market etc.

40. Make a good first impression 40 Why you need taxpayers’ money Clear, logical, easy to read, credible, not dull Impress the evaluator on the first 5 pages!

41. Devil is in the details 41 Clarify your impact – economic, societal, environmental Be clear in your statements Cross-check your facts and figures

42. Prove innovativeness 42 Show your IPR and Freedom to Operate Be explicit on your innovativeness – don’t expect the evaluator to see what you see Explain how your solution goes beyond the state of the art

43. Iterate 43 Reserve time for quality checks with persons that have not been part of the proposal preparation Plan at least 2-3 months to prepare the application

44. How to sell your idea to the evaluators? - Evaluators work under pressure – don’t make their job more difficult! 44 Make it easy to find answers to evaluator’s questions Write good text (but not too good) Don’t be boring! Not a scientific article, but a sales brochure

45. Horizon Europe: Now is the time to act – beat your competitors 45 More time to discuss and engage with partners More time to prepare and scope the projects Funding calls are typically published for the next 2 years Prepare more interesting projects and improve your success rates

46. Questions? 46

47. Thank you! 47

Gaia-X and how to accelerate growth – pathway to EU funding webinar 10 March 2022

Gaia-X and how to accelerate growth – pathway to EU funding webinar 10 March 2022

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Gaia-X and how to accelerate growth – pathway to EU funding webinar 10 March 2022