1. There are no secrets to success. It is the
result of preparation, hard work, and
learning from failure.”
— Colin Powell
“
PSA – NetSuite SRP (Project Accounting Overview)
Overview | September 2016
3. 3
Table Of Contents
• Overview of SRP…………....………………………………………………….4
• Project Reporting ………………………………………………………………5
• Resource Assignments (screenshots) …………………………………........8
• Project Billing Setup ………………………………………………………….10
• Fixed Bid, Milestone Billing…….…………………………………………… 12
• Time & Material Billing ……………………………………………………….13
• Time & Expense (screenshots) …………………………………………......14
• Invoicing Customers ……….………………………………………………...18
• Contact Bridgepoint Consulting ….…………………………………..........20
4. 4
What is included in NetSuite SRP
• Customer & Contact Details
• Employee Records
– Titles, cost, bill rates
– Skills, certifications, experience
• Vendor Records
• Service and Expense Items
• Projects & Project Tasks
• Options for Project Setup
– Create New
– Project Templates
– Import form MS Project
• Resource Planning & Allocations
• Track Labor & Expense
– Employee Timesheets & Approval
– Employee Expense Reports & Approval
– Vendor Purchase Orders
• Invoice directly from application
– Invoice Review & Approval
– Billing Types (Charge, Fix, T&M)
– Billing Schedule (Milestone or % Complete)
– Revenue Recognition
• Project & Revenue Reporting
– View/Report on Project Categories
• Proposed, Active, Closed, (Custom)
– Real Time Project Metrics
• % Complete
• Resource Utilization
• Budget vs. Actual
NetSuite SRP goes beyond PSA!
5. 5
Project Reporting
NetSuite SRP
• Project Summary
– Cost Budget vs. Actual
– Billing Budget vs. Actual
• Project Task Detail
– Cost Budget vs. Actual
– Billing Budget vs. Actual
• Project Profitability
• Project Charges Forecast
6. 6
Project Reporting
NetSuite SRP
• Unbilled Time / Cost
by Client
• Project Billing
Reports
• Current Backlog by
Resource
• Estimated
Profitability by
Project
• Earned Value by
Project
7. 7
Project Reporting
NetSuite SRP
• Time Entry
Exceptions
• Utilization by
Employee
• Allocated Utilization
by Project
• Allocated vs. Actual
Hours by Resource
• Many more…
12. 12
Fixed Bid, Milestone Projects
• Complete required data on Financial Subtab
• Select Billing Type and create a Billing Schedule
• Select a Service Item to bill
Project
• Create the Sales Order from the Project
• Save the Sales Order
• Bill the initial Amount (Billing Schedule)
Sales
Order
• Record Actual Time by Resource to Project
• Compare Actual Project Cost to EstimateTime Entry
13. 13
Time & Materials Projects
• Complete required data on Financial Subtab
• Select Billing Type
• Select a Service Item on the Task (by Resource)
Project
• Record Time & Expense by Resource to Project
• Approve Time & Expense
• Post Time to GL (Direct Labor or OPEX)
Time &
Expense
• Only approved Time & Expense can be billed
• Select Time & Expense by Date Range
• Edit Invoice with Concessions or Mark-ups
Invoice
Client
18. 18
Invoicing Customers
NetSuite SRP
• Know what to bill and when
• Eliminate duplicate data entry
• Automate Billing Schedules
• Review and Approve Invoices before sending them
to Customers
• Email .pdf attachment of Invoice
• Bulk Email to Clients
• Custom Invoice Formats
• No Outside CRM or ERP system needed (+)
20. 20
AUSTIN
8310 N. Capital of Texas Highway
Building One, Suite 420
Austin, Texas 78731
Phone: 512-437-7900
WWW.BRIDGEPOINTCONSULTING.COM
DALLAS
325 North Saint Paul St
Suite 2550
Dallas, Texas 75201
Phone: 469-209-4034
HOUSTON
Two Riverway
Suite 1750
Houston, Texas 77056
Phone: 832-626-4495
CONTACT US
AUSTIN | DALLAS | HOUSTON
Notas do Editor
ONLY NETSUITE SRP HAS PSA, CRM, AND FINANCIALS IN ONE DATABASE
NetSuite OpenAir has more pre-built PSA centric reports, but you can build these same reports in NetSuite
NetSuite OpenAir has more pre-built PSA centric reports, but you can build these same reports in NetSuite
NetSuite OpenAir has more pre-built PSA centric reports, but you can build these same reports in NetSuite
Group by Resource Name
No Client / Project View (-)
Click on Row to Edit Allocation
Drag /Edit Allocation (+)
Grid and Chart Views
Search Available Resources
Search by Availability
Search for Skills needed
Search Available Resources
Search by Availability
Billing Class (*Job Title)
Max Labor Cost
Years of Experience
Search for Skills needed
BOTH APPLICATIONS SUPPORT ADVANCED BILLING AND REV REC NEEDS
BOTH APPLICATIONS SUPPORT ADVANCED BILLING AND REV REC NEEDS
Easy to Create New Timesheet (+) Single click
SAME FUNCTIONS AS OPENAIR
Copy Prior Timesheet
Weekly Timesheet View
Enter Time by Project / Task
Capture Comments Weekly (+)
Customizable Fields and Views
Route Timesheets to Project Manager or Employee Supervisor for Approval
ADDITIONAL NETSUITE ONLY FUNCTION
Capture Comments Daily (-), note this is easier to do in OpenAir
Customizable Fields and Views
SAME FUNCTIONS AS OPENAIR
Expense Items
Client / Customer / Project
Task
Expense Date
Qty, Price, Amount
Billable / non-Billable flag
Attach individual receipt items
Mobile app for attaching screenshots
Route Expense Reports to Project Manager or Employee Supervisor for Approval
BOTH APPLICATIONS PROVIDE INVOCE CREATION, APPROVAL, AND BULK SENDING