1. Travel Spend Optimization thru ITDCTRAVELS.com
T.O.R ( Terms of Reference): We propose to save aprox. 8-
10% in travel expenditure for 22CPSEs if the total travel
budget is taken together.
How it would be done ?
By Negotiating with Airlines ( Domestic & International).
By Negotiating with HOTELS Chains ( Indian / International).
By Negotiating with Car Rental companies in Online format.
By Negotiating with Forex dealers for International travel.
By Negotiating with Travel Insurance Companies for
International Travel.

2. Travel Spend Optimization thru ITDCTRAVELS.com
Concepts of Services delivery to travellers :
Call Centre model approach.
SELF BOOKING TOOL approach.
In-plant Desk approach.
Orthodox Travel Agency approach.

3. Travel Spend Optimization thru ITDCTRAVELS.com
Suggested Approach to cut Expenses on Travel
:
1. Call Centre Approach– We create a
dedicated space at mutually agreed & suitable
location for Travel services delivery of all power
sector CPSEs.
By a conservative estimate at present in
22CPSEs, travel delivery would be managed by
22x4 = 88persons(may be 100), with average
Salary of per person 6 lacs p.a = 528lacs.
By adopting Call Centre Approach this number
can be brought down considerably to 25-28
persons with Annual budget of within 200 lacs

4. Travel Spend Optimization thru ITDCTRAVELS.com
2.Self Booking Tool ( SBT) approach thru web
based Application for CPSEs.
Process Flow :--
Travel request is generated by Employee on
web based application ( called App.).
App has approval module & automatically
request goes to Approving Authority.
Once, Approval is granted on web based
application, the Travel Air tickets ; Hotel
booking as per eligibility & Car pick up is
booked on the App.
One copy of the Booking goes to Employee ;
Invoice is sent to Accounts section for
processing payments to vendors & copy send
to Approving authority for releasing payments.

5. Travel Spend Optimization thru
ITDCTRAVELS.com
AIRLINE( Dom/ Intl) BOOKING PROCESS FLOW
CONSISTS OF FOLLOWING STEPS for both GDS & Web-
based Airlines:-
 Routing ( Single sector / Return sector/ Multiple sectors)
Schedule searching
Best seat Availability as per client request , such as timings ,
Dates , seat preferences, etc.
Fare quote from Airlines.
Passenger / Approving authority Confirmation.
Payment processing to Airlines.
Invoicing to Clients
Payment processing & Collection

6. Travel Spend Optimization thru
ITDCTRAVELS.com
 HOTEL Booking process consists of following steps :--
 Destination ( Domestic /International)
 Location in the City / Town
 Eligibility / Budget for Employee
 Availability
 Value Added services like Breakfast / Wifi / Tea Coffee
maker etc.
 Approving Authority / Passenger Confirmation.
 Payment to vendors .
 Invoicing to Clients .
 Payment processing & Collection .

7. Travel Spend Optimization thru
ITDCTRAVELS.com
 Car Rental/ Transport Booking process consists of following
steps:-
 Destination search
 Services Available
 Availability of Required vehicle.
 Fare/ unit Charges as per eligibility.
 Approving Authority / Passenger Confirmation.
 Payment to vendors .
 Invoicing to Clients .
 Payment processing & Collection .

8. Travel Spend Optimization thru
ITDCTRAVELS.com
 Negotiations with Airlines / Hotels/ Car Rental / Insurance/ Forex
companies :-
 There can be various Parameters for negotiations with Service
providers , such as – Volume based on Airline or Sector or can
be on Mileage flown on Airlines.
 Similar negotiations can be done for Hotels / Car Rental & Forex
companies.
 Negotiations will be used to get Value Added Services( VAS) from
Services provider for e.g Meals on Flights/ Hotels
 Free Cancellations
 Free Rescheduling on Same Airlines
 Negotiated Rates can be accessed thru a Code for use at time of
Booking.
 Rates can be of Two types , one for Summer & another for
Winter.

9. Travel Spend Optimization thru
ITDCTRAVELS.com
 Finalization of Terms & Condition and choosing of
methodology by Task Groups.
 Gant Charts / Timelines for Negotiations of proposed
T & C, with Airlines/ Hotels / Vehicles.
 Timelines / Gant Charts for Entering into Agreement
with Airlines/ Hotels/ Car Rental companies.
 Standardization of facilities for Travel and related
sevice for CPSEs of Power sector.
 Simple codes to be generated by Airlines/ Hotels/
Car Rentals for across the board for all CPSEs.

10. Travel Spend Optimization thru
ITDCTRAVELS.com
MIS REPORT FOR ANALYZING THREE ( 3 ) Months Data for Cost
Benefit Analysis
We at ITDCTRAVELS.com have a MIS Report format , which can be used
to bring out the Cost benefits for Each CPSEs on following parameters :-
Sectorwise
Airlinewise
Hotels wise/ Destination wise
Class wise( Business / Economy / LCC)
Daily
Weekly
Monthly
Quarterly
Half Yearly
Annually
This MIS format can be show Now, which we have already existing