Partners shared BIM lessons learned to date on the University of Hull's £30 million student accommodation complex. The project will see six new accommodation blocks, housing 560 students, open in 2016. A new protocol for Building Information Modelling (BIM) has been followed from the outset of the project, which saw developers Sewell Construction start on site in June. BIM already sees collaboration and information shared between engineers, clients, architects and contractors in a 3D format and is widely used within the construction industry, however, the Government will mandate BIM Level 2 for all centrally-procured government contracts from April 2016. Using these new guidelines on the university site means designs and briefs for the project have been more thorough than ever before, providing further cost and quality assurance for the university. It also includes looking at the whole life of the building and ensuring facilities management plans are in place from the start, reducing variance in design. Estates staff from the University of Hull along with project partners from Sewell Construction, ARUP, SES, GSS Architecture and Planon have shared their findings of a pragmatic approach to BIM Level 2 to date with University estates teams from across the Yorkshire region, in a bespoke event at the Hull campus.

1. Student Residences
Building Information Modelling

2. University of Hull

3. What didn’t we want from the
project?
• Sundry 3D Revit models of the
building at the end of construction
that we can’t read or update
• A massive spreadsheet of data which
we would struggle to use or interpret
• Record every possible asset in the
building purely because we can….
• Record theoretical position of service
runs and other assets on drawings
• A set of manuals for us to interpret
where our key assets are for
maintenance.

4. What didn’t we want from the
project?
• To receive an update on BIM from the design team at
project meetings
• To spend the next 12 months typing or importing
data into our CAFM system
• To get to the end and have learnt nothing.

5. What did we want from the project?
• To understand the benefits of BIM
• To make the most of sensible data capture for the
benefit of the University estate
• A tangible result
• Involvement in the design
• To learn and to develop our staff
• To make the most of interface with
existing systems (Planon)
• To set out a clear direction for our BIM journey for
the future

6. How did we start?
• Made sure Estates staff had a good basic knowledge
of what BIM is
• Got the Estates team together and brainstormed what
everyone wanted with regard to the tangible outputs
• Reviewed the list of tangible outputs and cut a lot out
where we got carried away!
• Thought about how we would usefully capture all of
this
• Met with our consultants and discussed what we
wanted for them to incorporate in tender
documentation (Be challenging – NBS Doesn’t
address every issue)
• No rocket science involved – Keep it simple

7. • Door - lock type, cylinder ref
• Walls, ceilings and woodworks spec/colours
• Wall construction for future fixings, stud / solid /
structural
• Access points (e.g. in ceilings to fire detectors, in
floors to valves)
• Shower cubicles/enclosures, tiles and floor coverings
• All pipe routes
• Valve positions
• Pump positions
Asset Capture

8. • Drainage and access
• Fire hydrants
• AHU's plus photos of any assets
• Actuator locations
• Fire dampers
• Volume control dampers
• Exterior and interior temperature sensors including
installation companies details
• BMS IQ view panel locations
Informati0n Capture

9. • Control panels for fire alarms throughout buildings
• Floor loadings
• Specific construction information (for example -post
tensioned concrete slabs)
• Fire plans and separations
• Photos of voids and risers before closing down
• Site investigation information
Information Capture

10. Prelims – What did we add?
• The Contractor must include for taking photos of voids
and risers prior to closing down for inclusion in the BIM
• The Contractor is required to export the data noted in the
EIR’s from the model into a data import template. The
contractor will need to agree the content of the template
with Universities FM team and be responsible for
exporting that information into the University CAFM
system Planon
• The contractor is to allow for all costs associated with the
above, including all management time to review with the
client and provide full training and support in conjunction
with the clients team
Plus the list of assets and a copy of the Construction
Industry Council BIM Protocol

11. What else?
• The rest relies very heavily on the strength of
co-ordination and collaboration between all members
of the project team
• Need to be committed to the outcome and look ahead.

12. GSS Archtitecture
Building Information Modelling

13. About GSS
• Established 1879
• Wide range of project
sectors
• 50+ staff across 3 offices
• Project values ranging
from £50k - £40m
Universities
Colleges
Schools
• Project Lead for Hull
Student Residencies
• Practice IT and CAD
Standards Manager
• Partner responsible for
BIM
Healthcare

14. The GSS BIM Strategy
1. Progressive Revit rollout
over 2 years.
2. Move toward adopting
BIM on all new projects
wherever possible.
3. Progress utilisation of
Revit & BIM in line with
or ahead of Government
strategic targets.
4. Engage with our clients
and supply chain to
investigate enhanced
usage of the information
data in BIM.
Set out in our practice business
objectives during Summer 2010
Strong Leadership
& Accountability
Don’t Change
Everything at Once
Create New Behaviours
Share the Vision

15. The Design Team
Architect & Lead
Consultant
GSSArchitecture
Structural and
Civil Engineers
M&E Engineer
and BREEAM
Assessor
Established Team
Full BIM Capability
All prepared to work toward a
common goal
Greater benefits are achieved
when all parties buy-in

16. Implementing BIM BIM Start Up Meeting
• Purpose
• Introductions
• Project Team
• Roles
• Project BIM Goals
• Model Standards & Level of
Detail
• Software & Compatibility
• Model Organisation
• Spatial Organisation
• Model Approval &
Information Exchange
• Project Completion Review

17. Design Coordination Clash Detection

18. Accurate Communication
“Mamma always said
construction projects are like
a box of chocolates. You
never know what you’re
gonna get.”

19. Accurate Communication
Basic B&W Material RenderBasic Colour

20. Still Image – Planning

21. Still Image – Planning

22. Still Image – Detailed Design

23. Still Image – Detailed Design

24. 360⁰ QTVR – Detailed Design

25. 360⁰ QTVR – Detailed Design

26. 3D Representations – HIVE, Unity
and ‘in-app’ developments

27. • Two initial BIM Workshops
1. Establish the University’s overall aims and
aspirations
2. To engage with the wider University Estates
Team
• Draft EIR’s were prepared for tender, including
requirements for data transfer to PlanOn
BIM Workshops &
Developing the EIR’s

28. BIM Workshops &
Developing the EIR’s

29. BIM Workshops
Approach to preparation of the EIR’s
• Intentionally ‘non-prescriptive’ so as not to
unnecessarily restrict or discourage contractors
• 360° photos of ‘pre-completed’ rooms was required
• Underlying principle was that it was to be a truly
collaborative approach
The data in the model
• Room numbering – get it right first time!
• Agree which assets are important to capture
• Start to think about what data can be captured now so
that things are only done once!

30. The Data in the Model

31. Lessons Learned
1. In an ideal world, clear EIR’s would be established
prior to project commencement
2. Work together towards a common goal – BIM is all
about collaboration
3. Keep it Simple!
4. Be flexible!

32. Sewell Group
• Sewell business structure:
Invest develop construct maintain
• Plus a forecourt convenience division
What’s important to us:
• Single team approach from the outset
• Cost and design assurance – culture of no surprises
• FM front on mind – capital cost vs whole life cost
• Total quality delivery

33. Sewell BIM Journey
• 2013 – BIM becomes a core part of our business plan
• To enable enhanced customer service
• To enable projects to delivered more efficiently
• 2014 – Sample project
• Practical experience was required
• Required a team that had a passion for developing
and using BIM

34. Sample Project
• South Cave Service Station
• EIR & BEP
• Fully federated model
• Populated COBie data
• CAFM import
• Rendered fly throughs
• Accessible model through
4projects

35. Sample Project Lessons Learnt
• First time implementation of BIM
• There are very few people that have actually delivered
BIM
• Just do it, get your feet wet
• Select a team that has a passion and desire to
do BIM
• Develop a culture for action in a supportive
environment
• Record and document, develop best practice and
guidelines
• Future iterations
• Maintain a culture of collaboration
• Comprehensive and robust EIR and BEP

36. University of Hull BIM
Requirements
• Employers Requirements
• Open ended with little definition
• A defined brief needed to be
developed for the project
Asset Information
Requirement for Data
Transfer to Planon
1. Door – lock type,
cylinder ref
2. Walls, ceilings and
woodworks spec/colours
3. Wall construction for
future fixings
With an additional 17 items

37. Project Team Collaboration
• BIM Team
• Established early in
the project
• Decision makers
• Full collaboration
• Agree goals
• Set responsibilities

38. Difficulties Encountered
• The process is new
• Wrong turns will be made
• Trial early
• Shared solutions
• Examples
• Size of the federated model
• Establishing the model coordinates
• Model file format
• Format for data export
• Validation of data

39. Current Status
• Federated model with data
• COBie sample data
• Sample data imported
into Planon

40. Collecting The Construction Data
• Simple guidelines for those collecting
the information in the field
• 360 degree photos
• Prior to closing walls by SES
• Giroptic 360
• Google docs for collaborative input
of COBie data by subcontractors

41. Conclusion
• Collaborative BIM
• A team committed to BIM
• Desire to learn and improve
• BIM will shape the future of estates and their assets
• Primary Project Benefits
• Day 1 functioning FM and CAFM
• Fully coordinated design

42. Planon

43. The Planon Team
• Christine Houghton – Sales Director
• Eelco de Bruijn – Product Manager
• Rob Williams – Solution Manager
………………………we are here to tell a story

44. Who are Planon?
• IWMS Software Supplier
• Working with the University of Hull since late 2013
• Maintenance & Space
Space & Workplace
Management
Real Estate
Management
Maintenance
Management
Integrated Services
Management
Sustainability
Management
SINGLE SOURCE OF THE TRUTH | INTEGRATED BY DESIGN | FAST RESULT

45. Planon & BIM
• Passed COBie Challenge 2013
• Kings College London, The Francis Crick Institute &
Queen’s University Belfast

46. Planon & BIM
90% of the costs of a building occur
after construction.
Source: Based upon whitepaperpublished in the USA by IFMA and authored by IFMA, APPA, US Federal Facilities Council, Holder Construction

47. Location Assets Maintenance
Planon & BIM

48. Planon & BIM

49. Planon & BIM

50. Planon & This Project
• Importing is the easy part!
• The import process highlights errors and anomalies
• What data to import?
• Assets
• Door – lock type, cylinder ref
• Walls, ceilings and woodworks spec/colours
• Wall construction for future fixings

51. Asset - Doors
• Unique?
• Grouped?
• Group by? Floor? Building?
• What type of door?
• Why add at all?

52. Asset – Oven (M&E)
• Unique?
• Grouped?
• Compliance?
• Trend reporting?

53. Data – How much?

54. Data – Where should it be added?

55. Data – Where should it be added?

56. Data – Where should it be added?

57. Where now?