1. Sandra D. Colombo
9142 Fayette Avenue
St. Louis, MO 63123
314-638-3798
SUMMARY
An Administrative Services Supervisor with over 30 years experience working in areas such as
Administration, Finance, Human Resources, Purchasing, Office Services, Environmental & Safety,
International Sales & Marketing, Manufacturing/Operations, and Quality. Strengths include organizational
skills, confidentiality, accuracy, detail oriented, high-performer, multi-tasking, meeting deadlines,
networking, self-starter, coaching, team player, and dependable. Proficient in Microsoft Word, Excel,
PowerPoint, and Outlook. Super-user of Ariba, Catalyst, SAP, and Concur.
WORK EXPERIENCE
Patheon Biologics
Administrative Services Supervisor 10/14 - Present
 Super-user in Ariba, Catalyst, SAP, and Concur providing training to employees and resolving difficult
issues
 Provide administrative support for GM, VPs, and other senior management
 Schedule meetings which often requires juggling numerous calendars
 Coordinate logistics for potential customer visits; includes ordering food, reserving conference room,
printing name badges, arranging agenda, ground transportation, hotel reservations, etc.
 Assist HR with highly confidential documents, i.e. bonus letters, merit increases, promotions
 Screen incoming phone calls
 Process incoming mail
 Process accounts payable
 Create client invoices
 Process manual checks
 Manage bank deposits for both St. Louis and Princeton offices
 Reconcile p-card expenses averaging ~$40k/month
 File invoices
 Create vendor files for Accounting
 Enter purchase requisitions in Ariba
 Enter work orders in SAP
 Maintain company org charts
 Issue on/off boarding notifications
 Order business cards and stationary for entire site
 Negotiate special pricing on high-volume office supplies
 Mentor/coach other side admins and accounting personnel
 Maintain company car
 Order break room supplies for entire campus
 Arrange travel for interview candidates, infrequent employee travel, and senior management
Gallus BioPharmaceuticals 2011 – 10/2014
Administrative Services Supervisor
Executive admin to CEO, CFO, Chief Manufacturing Officer
 Assist senior staff in day-to-day business operations; meetings, travel, reports, etc.
 Assist accounts payable by processing invoices
 Create client invoices
 Process manual checks
 Manage bank deposits for both St. Louis and Princeton offices
 File invoices
 Create vendor files for Accounting
 Enter purchase requisitions in SAP
 Enter work orders in SAP
 Maintain company org charts

2. Sandra D. Colombo
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 Handle logistics for potential customer visits
 Coordinate travel (air, hotel, car) for various departments
 Coordinate travel for board members to attend quarterly meetings
 Order business cards for entire site as needed
 Supervise all administrative assistants
 Work with direct reports to help them meet their goals & objectives
 Mentor other site admins by sharing information/knowledge/experience
 Foster on-going and future communication by having 1-1 meetings with boss and direct reports
 Compile data for quarterly business review meetings
 Help coordinate major events, i.e. grand opening ceremony, world café event, tours by politicians
 Order break room supplies for entire site
 Transcribe notes from senior management meetings
Centocor Biologics, St. Louis, MO 2004 – 2011
Administrative Services Supervisor
Executive admin to General Manager
 Track administrative department budget monthly to ensure accuracy and on-target
 Process accounts payable
 Responsible for several quarterly SOX testing reports
 Compile data for monthly report requested by Corporate Headquarters
 Compile data for quarterly business review meetings
 Assist senior staff in day-to-day business operations; meetings, travel, reports, etc.
 Supervise all administrative assistants
 Work with direct reports to help them meet their goals & objectives
 Mentor other site admins by sharing information/knowledge/experience
 Foster on-going and future communication by having 1-1 meetings with boss and direct reports
 Take minutes at weekly senior management meetings
 Coordinate all major events on and off site
 Create, maintain and publish in-house mail list, phone list and e-mail distribution list
WYETH 1981 – 2004
Wyeth BioPharma, St. Louis, MO 1998 – 2004
Executive Administrative Coordinator
Support GM and other senior management.
 Site coordinator for monthly finance report
 Supervise mail clerk and receptionist
 Backup for A/P clerk
 Mentor senior secretaries
 Monthly presentations for BioPharma senior management
 Operate company store
 Coordinate travel and site meetings
Wyeth (Sherwood Medical), St. Louis, MO
Secretary – Accounting/Finance Department 1993 - 1998
Responsible for day-to-day cash disbursements and monthly bank reconciliations.
 Balanced bank accounts totaling $14.5M monthly
 Distributed 10,000 monthly payroll checks nationwide
 Typed and balanced cash disbursement checks totaling $6.5M monthly
 Balanced inter-company inventory accounts
 Maintained $10,000 petty cash drawer

3. Sandra D. Colombo
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Secretary – Floater 1989 – 1993
Worked in numerous departments including Human Resources, Manufacturing/Operations, Safety &
Environment, Marketing, International Sales, Quality Management, and Purchasing, performing basic
secretarial duties.
Secretary – International Division 1985 – 1989
Performed general secretarial duties including typing, filing, expense reports and meetings.
 Converted foreign exchange rates to U.S. dollars for budget/forecast reports
 Planned and arranged international travel for upper management
Secretary – Office Services Department 1981 – 1985
Supported daily operations to keep building functional.
 Processed telephone and utility bills totaling >$500,000 monthly
 Backed up Purchasing Agent
Receptionist – Personnel Department 1981 – 1981
Assisted Human Resources personnel.
 Typed and mailed acceptance and rejection letters
 Greeted visitors
 Logged time cards
EDUCATION AND TRAINING
Associate of Science, Business Administration
Microsoft Office Specialist Certification: Word, Excel, PowerPoint
SAP: Accounts Payable, Purchase Requisitions, Accounts Receivable Invoicing, Work Orders
Sarbanes-Oxley testing
Ariba Purchasing
ARAVO System (accounts payable system)
Catalyst (accounts payable system)
Concur (expense reporting system
SoftTime Pro (vacation/time off reporting software)
gXRS (expense reporting system)
PROFESSIONAL AFFILIATIONS
Administrative Professional
National Association for Female Executives
Missouri Notary Public
REFERENCES UPON REQUEST