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Leadership Presentations in Person and Online (1).pptx

  1. LeadershipPresentationsinPersonandOnline & GraphicswithaLeadershipEdge Leaderships Communication – Group 3 Team Members: David Samuel Yulius Waldi Hendrata
  2. Leadership PresentationsinPerson andOnline 2
  3. • Plan your presentation, including developing a communication strategy. • Prepare a presentation to achieve the greatest impact. • Present effectively and with greater confidence in person and online. Objectives Leadership Presentations in Person and Online 3
  4. Three“P’s”ApproachtoPresentationDevelopmentandDelivery Plan •Determine Strategy •Analyze Audience •Select medium/delivery method •Establish structure Prepare •Develop content •Test the flow and logic •Edit/proofread •Master content •Practice Present •Set up; establish rapport with audience if possible •Deliver •Manage Q&A’s •Assess results Add a footer 4
  5. Planninga Presentation 5 Plan Prepare Present
  6. PlanningaPresentation(1of3) Context Purpose Audience Timing Feedback Add a footer 6 Start Consider the context for our presentation. What is most important about what is going on? Context Purpose Establish a clearly defined purpose. What is most important for us to achieve? Audience Know about our audience. Who is the audience? Timing Consider the timing of the presentation. Feedback Ways to obtain feedback
  7. PlanningaPresentation(2of3) Selecting the Medium and the Delivery Method Add a footer 7 Round Tables Advantages • Allows for interactive discussion • With printed presentation pack, appeals to auditory and visual audiences • Makes it easier to establish real contact with audience Disadvantages • Makes it more difficult to control flow of discussion • Seems more informal than stand-up presentation • Presents some delivery challenges Stand Up Advantages • More easily control the flow of the presentation. • Maintain eye contact and rapport with our audience. • Make adjustments based on the audience’s response. • Appear confident and knowledgeable. Disadvantages • Requires careful preparation and comfort with content • Makes it harder to keep audience focused on you • Takes presenter away from audience when writing on boards • Stand up without visual • Stand-up with computer projection • Stand-up with flipcharts/ white boards
  8. PlanningaPresentation(3of3) Selecting the Medium and the Delivery Method Add a footer 8 Webcasts Advantages • Allows interaction across time and space thus fostering collaboration • Permits a variety of visual aids • Easy to gather feedback • Generally cheaper than in-person meetings Disadvantages • Limits interaction with audience • Eliminates visual cues if unidirectional • Depends heavily on presenter’s vocal skills • Can feel impersonal • Audience can be easily distracted and turn to other work Webinar
  9. Preparinga Presentation 9 Plan Prepare Present
  10. PreparingaPresentation–DevelopContents Add a footer 10
  11. PreparingaPresentation–DevelopContents Add a footer 11 Introductions Body Conclusions C = Context - What is the impetus for the presentation? What surrounds it that could influence it? P = Purpose - Why am I delivering this presentation? What is my reason? F = Foreshadowing - What is coming in this presentation and in what order? What should the audience expect to hear as they listen to it? • Usually accounts for 80% of the presentation • Selecting the main points and being careful not to overwhelm the audience with too much detail (“So What?”) • Need to make sure that each point is logically related to the ideas
  12. PreparingaPresentation–DevelopContents Add a footer 12 Testing the flow and logic Editing and proofreading Practicing
  13. Presenting Effectively 13 Plan Prepare Present
  14. PresentingEffectively Add a footer 14 Getting nerves under control Eye Contact Posture and Gesture Delivering effectively with visual aids Voice and speech pattern
  15. PresentingEffectively–HandlingQ&A Add a footer 15 1 Determine and announce the timing of questions before starting the presentation. Tips for handling Q&A 2 Listen and rephrase the question to ensure your understanding 3 Keep answering shorts and simples 4 Do not try to bluff 5 Handle difficult questions or multilayer questions by answering them as completely as time allows 6 Remember to repeat the main message after the Q&A so that you control the way it ends
  16. Example–SharkTank Add a footer 16 What do we see here? 1. Delivering with visual/demonstration 2. Nerves under control 3. Eye contact and gesture 4. Voice
  17. Graphicswitha LeadershipEdge 17
  18. • Recognize when to use graphics. • Employ fundamental graphic content and design principles. • Select and design effective data charts. • Create meaningful and effective text layouts. Objectives Graphics with a Leadership Edge 18
  19. Recognizing WhentoUseGraphics 19
  20. Recognizing WhentoUseGraphics Add a footer 20 Graphics should always be purposeful and add value to the content of the presentation NOT replacing the speaker Some purposes to use graphics: 1. Reinforce the message 2. Provide a roadmap to the structure of a presentation 3. Illustrate relationships and concepts visually 4. Support assertions 5. Emphasize important ideas 6. Maintain and enhance interest
  21. ProvideaRoadmaptotheStructureofaPresentation Add a footer 21 Visualize the roadmap As a tracker
  22. IllustrateRelationshipsandConceptsVisually Add a footer 22 Use the visual concept to support the main idea Flow Process Hierarchy Timeline Infographic Some examples :
  23. EmployingFundamental GraphicContent andDesignPrinciples 23
  24. EmployingFundamentalGraphicContent andDesignPrinciples Add a footer 24 1. Keep charts simple but meaningful 2. Include only one main message per chart or slide 3. Make sure the chart title captures the “so what?”
  25. Example–SharkTank Add a footer 25
  26. SelectingtheMostEffectiveColors Add a footer 26 • Choose colors that deliver the main message strongly • Be considered choosing the color combination
  27. SelectingandDesigning EffectiveDataCharts 27
  28. SelectingandDesigningEffectiveDataCharts Add a footer 28 Selecting the best type of graph for the information we want to convey Some commonly used types of graph: 1. Pie Chart 2. Bar / Column Chart 3. Line Chart 4. Stacked Bar 5. Histogram 6. Scatter Plot
  29. PieChart Add a footer 29 Guide to use : • Compares proportions and relative amounts of components • Works well with non-specialists or executive audience Guide to design : • Start with the largest portion at 12:00 • Avoid legends; instead, place numbers inside and labels outside • Select an outline around the pie and between segments for printing Other Engineer Business Arts Finance
  30. Bar/ColumnChart Add a footer 30 Guide to use : • Conveys absolute value data, relative sizes, or close comparisons • Emphasizes differences • Works well with most audiences Guide to design : • Rotate the y-axis label to horizontal position for easy reading • Keep space between bars smaller than the width of the bars • Avoid 3-D to allow easier lineup with numbers on the y-axis
  31. LineChart Add a footer 31 Guide to use : • Demonstrates trends or interactions between variables • Good for showing movement over time • Useful for most audiences Guide to design : • Avoid legends; instead, place labels next to lines when possible • Rotate the y-axis label to horizontal position for easy reading • Avoid using too many lines
  32. StackedBar Add a footer 32 Guide to use : • Conveys differences • Captures a lot of data in a small space • More suited to technical or other analytical audience Guide to design : • When using colors in bars, ensure contrast shows when printed in black and white • Align numbers across as much as possible and align labels with numbers
  33. Histogram Add a footer 33 Guide to use : • Shows frequency distributions, indicating how many in each class are being measured • Not immediately intuitive for most people • Best used with statistically oriented audience Guide to design : • Rotate labels for ease of reading • Avoid double y-axis if possible
  34. ScatterPlot Add a footer 34 Guide to use : • Shows correlations, how well a variable follows the expected pattern • May need to be explained more than most charts making the title even more important in delivering the “so what?” Guide to design : • Rotate y-axis label for ease of reading • Make sure title explains meaning of content
  35. EthicallyRepresentingData Add a footer 35 Tufte emphasizes: “Graphical excellence begins with telling the truth about the data” DO : • Check and recheck the data validity • Carefully design a graph that is clear, not confusing, and not misleading • Look for simplicity DON’T : • Manipulating the numbers • Purposely design a graph that misleads the audience
  36. CreatingMeaningfuland EffectiveTextLayouts 36
  37. CreatingMeaningfulandEffectiveTextLayouts Add a footer 37 Do we also need to pay attention to text layout? YES, definitely The goals with any text chart : • Make it as readable as possible • Make sure that it contains meaningful content See the examples in the next slide!
  38. CreateMeaningfulandEffectiveTextLayouts (Examples) Add a footer 38 Key Current Quarter Priorities  Global Division  Identify lower targets  Implement global/local operations  Technical Division  Achieve target market share  Increase Newline channel sales by actively calling all potential customers and hoping that a minimum target of 75% will take the call and 50% of them will buy. This will increase sales by $5,000  Expansion Division  Implement expansion Hubs Tips: 1. Use hanging indents, that is, align text with text, not under bullets 2. Try to limit each bullet to one to two lines 3. Make sure all bulleted items are parallel 4. Avoid a single bulleted item
  39. ThankYou 39

Notas do Editor

  1. The chapter introduces the Three “P’s” process: planning, preparing, and presenting ( Exhibit 6.1 ), which is useful for all types of presentations in professional settings from the formal stand-up in-person presentation or online Webcast to the more informal round-table discussion or video conferencing or chatting
  2. Context: What is most important about what is going on in our organization, in the local area or region, in our market or industry, or even on the broader stage—in the world—that will be first in the minds of our audience? We might also want to refer to help frame our presentation, or we might need to establish some background for our presentation to provide the context that the audience needs to understand our purpose The more we can relate our presentation to what is on the minds of the audience, the more easily we will be able to garner their attention and establish a connection with them. 2. Purpose: These questions will lead us logically into the analysis of our audience. 3. Audience: For any presentation, we should be able to answer the following questions: What is my primary purpose in delivering this presentation to this audience? Who is my primary audience? Will there be secondary audiences affected by what I say? What is motivating the audience to attend or participate and how do I motivate them to listen to me? What do I expect the audience to do as a result of hearing my presentation? How do I expect them to feel? 4. Timing If, for example, we are presenting right after lunch, we may find our audience more challenging to engage. If it is the end of the day, the audience’s attention may be on leaving work for the day. 5. Feedback We should think about ways to obtain feedback to measure our success in reaching the audience with our message and make adjustments in our medium selection, presentation style, or content if necessary.
  3. Round tables: is the most common format whether held in person or through videoconferencing technology. The typical round-table is an interactive exchange between the presenter and the audience. Round-table presentations encourage discussion and tend to be less formal than stand-up presentations, although they require as much or even more preparation on the part of the presenter We select the round-table approach anytime we want to achieve one of the following: Encourage an informal, interactive discussion. Receive input from audience members. Build consensus or gain agreement on conclusions or recommendation. Check the accuracy of facts or identify sources of missing facts. Uncover and resolve major issues. Present a lot of information in a short amount of time. Stand up: When delivering remotely, advantages 1 and 4 still apply, but 2 and 3 become more of a challenge.
  4. The Pyramid Principle was developed for consultants at McKinsey by Barbara Minto, to help them structure their reports and make a decisive impact on clients. It is now widely part of the toolkit every strategy consultants around the world needs to learn and use. The Pyramid principle is a hierarchical structure to create a logic and data-supported storyline. It should be prepared in advance. To make it short, your presentation needs to start with an introduction that states both the issue and your answer, and the rest of the presentation is here to support your answer.
  5. Introductions: We should introduce our overall message and each of our supporting topics. For the opening to a presentation, remembering the CPF abbreviation is again helpful. Body: Conclusion: 1. The conclusion will usually include a summary of what we have said by going back over the main points and reinforcing them 2. The conclusion may also contain the recommendation if we did not make it in the opening or if we presented it in the beginning but think it useful to repeat it at this point. 3. Modern expectations for good presentations have not changed that much from the expectations of the past. A skilled presenters follow the rule of telling the audience what we are going to tell them in the introduction, then we develop that content, and conclude by telling them again what we have told them.
  6. Testing the flow and logic We should take time after planning and preparation and before practicing to ensure that our presentation flows smoothly and that it is logical. We should test the flow by telling the story of our pres entation aloud to ourselves and to someone else. 2. Editing and Proofreading The final form of a presentation should be clear, concise, coherent, correct, and confident. Once the presentation starts, we cannot go back and correct the slides or take back slips in what we have said. If we are using visual aids, we will need to edit and proofread them very carefully. 3. Practicing Practicing a presentation is often the key to delivering it successfully with an audience. All presenters need to find a practice method that works for them and make sure that they allow time for it. Giving the Presentation Out Loud Checking the Room and Setup Timing
  7. Keep charts simple but meaningful “Less is more”, simple enough to understand easily Is the graphic useful? Is it necessary? Graphic only to support the main idea Include only one main message per chart or slide What am I trying to communicate? What the audience will get from this chart? Do all words and graphics support the main message? Make sure the chart title captures the “so what?” Title should clearly announce the main message Avoiding multi-interpretation of the chart