School Governance Council

1. BHROD-SED
SGC Functionality Assessment Tool
CAPACITY BUILDING
WORKSHOP
In support of the implementation of the D.O. 26, s. 2022,
Implementing Guidelines on the Establishment of School Governance Council (SGC)

2. BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack
SGC Functionality Assessment Tool
Capacity Building Workshop’s
Objective and
Program Flow

3. BHROD-SED
OBJECTIVE
SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack
This Capacity Building Workshop aims to
support the implementation of DO 26, s. 2022 (SGC Policy)
and to provide technical assistance to the RO and SDO
SBM Coordinators in administering the
SGC Functionality Assessment Tool
and generating relevant reports.

4. BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack
Discussion Technical Assistance Discussion Collaboration
Context and
Background
SGC
Functionality
Assessment Tool
(Report Generation)
Status
Updates and
Challenges
Action Plan
and Timeline
About the SGC Policy and
the objective of the SGC
Functionality Assessment
Tool
Navigating and creating
reports using Enclosure
Numbers 3 and 4
Status of accomplishments
and challenges encountered
by all governance levels in
relation to the rollout of the
SGC Tool
Sharing of best practices,
setting of new goals,
planning of activities, and
strategizing for 2023
PROGRAM FLOW

5. BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack
ACTIVITY DURATION MATERIAL
Activity 1 – Context and Background 1 hour
Pen and paper
for notetaking
Activity 2 – SGC Functionality Assessment Tool
(Report Generation)
1 hour,
30 mins
Laptop / Device that can access
the Internet
Activity 3 – Status Updates and Challenges 3 hours Pen and paper
for notetaking
Activity 4 – Action Plan and Timeline
3 hours,
45 mins
Pen and paper
for notetaking
PROGRAM OVERVIEW

6. BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack
SGC Functionality Assessment Tool
Capacity Building Workshop’s
Schedule
and Reminders

7. BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack
SGC’s
Context and
Background

8. BHROD-SED
Governance of Basic Education
Act of 2001 (RA 9155)
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 8
Every unit in the education bureaucracy is responsible
and accountable in continuously improving learning
outcomes.
Shared Governance
wherein participatory decision-making driven by active
engagement of school stakeholders is strengthened.

9. BHROD-SED
School-Based
Management (SBM)
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 9
✔ face of shared governance in schools
✔ embodies a participative approach in decision-
making through decentralization
Shared Governance

10. BHROD-SED
FUNCTIONS
What Is SGC?
Functions of an Effective and Efficient SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 10

11. BHROD-SED
School Governance Council
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 11
Two Main Functions
Structure for
Shared Governance
Feedback
Mechanism

12. BHROD-SED
SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 12
[ collective and consultative body for school-based policies and
strategic directions ]
as a structure for
shared governance
SGC provides policy
recommendations
and inputs
School Head, school committees,
associations, organizations
Internal and external
stakeholders

13. BHROD-SED
SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 13
[ an avenue where stakeholder engagement is strengthened
through discussion of strategic directions and addressing concerns]
as a platform for
feedback mechanism
SGC engages school
internal and
external stakeholders
Establishes feedback system
through discussions, open forums,
etc.
Devises and identifies strategies to
improve the quality of basic education
services and school performance

14. BHROD-SED
School Governance Council
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 14
OVERALL COORDINATING BODY
of different school committees to
✔ synergize
✔ harmonize
✔ put together
their work to ensure
alignment and achievement of goals

15. BHROD-SED
SDRRM
School Disaster Risk Reduction and Management
▪ Ensures that the SDRRM plan is included in the
SIP
▪ Ensures that school stakeholders are informed
and consulted of the SDRRM plan
PTA
Parent-Teacher Association
▪ Engages organizations like PTA or Alumni
Association to support the school and ensures that
PTA's programs and projects are aligned with the
SIP/AIP and are consulted and communicated to
stakeholders
▪ Attends and participates in PTA conferences,
stakeholder convergence, and SOSA and prepares
and updates and concerns that need to
be discussed during these activities
SPT
School Planning Team
▪ Works collaboratively with the SPT to devise
relevant PAPs and initiatives in fulfilling its role of
developing and implementing SIP and AIP
▪ Communicates to SPT and project teams the
learners' and stakeholders' feedback and satisfaction
during SPT meetings
CPC
Child Protection Committee
▪ Works collaboratively with CPC in ensuring that
PAPs and interventions involving children are in the
best interest of the child.
• Recommends ways of improving the quality
of basic education services and
school performance to the school management
and SPT, and its means of respecting, protecting,
fulfilling, and promoting children’s rights
in education.
SGC
IS A STRUCTURE FOR SHARED GOVERNANCE AND FEEDBACK MECHANISM THAT WORKS COLLABORATIVELY WITH
VARIOUS SCHOOL COMMITTEES to ensure that the priorities of these committees are anchored on SIP and school priorities.
As represented by the
School Head
collective and
consultative body
SGC as an overall coordinating body

16. BHROD-SED
FUNCTIONALITY
INDICATORS
How do we know SGCs are
functional?
Indicators exhibited by afunctional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 16

17. BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 17
Functionality Indicators
SGC as a Structure for Shared Governance
Members are informed of and exercise
their roles and responsibilities
in the council
Establishes position as a consultative body
in developing policies
Conducts regular meetings
to discuss matters on SIP, AIP, etc.
Organizes and attends meetings with
different school committees and
organizations to ensure alignment of
work
Coordinates with SH the concerns of different
school committees and organizations to
synchronize PAPs in school
Partakes in stakeholder-
initiated programs and activities
Recommends policies and programs
to the LSB to strengthen support of and
relationship with the LGU.
Involves the different sectors to
ensure inclusive representation
of stakeholders in the council

18. BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 18
Functionality Indicators
SGC as a Feedback Mechanism
Participates in school General Assemblies
and other stakeholder engagement
activities
Organizes discussions and forums
that engage stakeholders
Assists the school in communicating
information to the school stakeholders
Suggests ways of improving quality
of SIP, AIP, and other DepEd PAPs.

19. BHROD-SED
STRUCTURE
Who Are Involved?
The Role of the School and Its Community
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 19

20. BHROD-SED
Selection of SGC Members
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 20
The 4 ex-officio members
determine the total number of members
✔ Must be an odd number
✔ Includes the Designated Co-Chairperson
7 – 15 members
The 4 ex-officio members are composed of the Designated
Co-Chairperson and representatives from the student
government, PTA, and faculty club or its equivalent.
The Designated Co-Chairperson is be
a school representative chosen by the
School Head, based on leadership
competencies.

21. BHROD-SED
4 Ex-officio
Members
Rest of the
Council Members
Complete
SGC Membership
Designated co-chairperson and
representatives from the student
government, PTA, and faculty club
or its equivalent
other school organizations /
committees,
reputable members of the communit
y, and representatives of community
organizations duly recognized
by government authorities
7 – 15 members
including the 3 SGC Officers
(Designated Co-Chairperson, Elected
Co-Chairperson, and Secretary)
Selection of SGC Members
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 21
Additional members may be allowed should the SGC find it necessary based on the context of
the school. The additional membership shall be decided upon by the SGC collectively.

22. BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 22
SGC Members
have been
identified
Election of
SGC Officers
Elected Co-Chairperson
and Secretary
Setting Up the SGC
1. Selection of SGC Members

23. BHROD-SED
SGC Structure
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 23
School Principal
IMPORTANT
▪ Voting Members: 7 – 15 members
including the 3 SGC Officers (Designated Co-
Chairperson, Elected Co-Chairperson, and
Secretary)
▪ Non-Voting Members: Additional
members
Designated
Co-Chairperson
Elected
Co-Chairperson
Elected
Secretary
Other
Council
Members
Voting
Council
Members
Non-Voting
Council
Members

24. BHROD-SED
Roles and Responsibilities
of SGC Members
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 24

25. BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 25
▪ lead the SGC to ensure that all decisions, directions, and initiatives of the council are aligned
with and responsive to the school’s needs, priorities, and context.
▪ lead the SGC members during meetings and acts as liaison between the members and the
school head; signs all communications; represents the SGC in his/her official capacity as Co-
Chairperson on occasions, events, and affairs where representation is needed .
Co-Chairpersons
(Designated and Elected)

26. BHROD-SED
Delineating the Co-Chairpersons
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 26
▪ a school representative designated by the school
head based on leadership competencies
▪ call and preside meetings of the SGC, in the
absence of the elected co-chairperson
▪ selected from the external stakeholders within
the council through voting
▪ call and preside meetings of the SGC
Designated Co-Chairperson Elected Co-Chairperson

27. BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 27
▪ does admin tasks and data and information management of the council.
Secretary
(Elected)

28. BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 28
§ Participate in, promote, and support SGC activities
§ Raise concerns and needs of learners and other stakeholders
§ Facilitate the engagement and linkages of other stakeholders
Council Members
(Voting and Non-Voting)

29. BHROD-SED
Delineating the Council Members
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 29
§ composed of the seven (7) to fifteen (15),
including the four (4) ex-officio members,
selected representatives of the school's
internal and external organizations represent
their organization in the council
§ attend meetings of the SGC and cast a vote
on matters that need consensus decision;
§ composed of the (a) former SGC members
who wish to extend their membership and
have active membership status in
the organizations they previously represented in
the council, and the (b) additional council
members who are collectively selected by the
incumbent, voting SGC members
§ may attend meetings of the SGC but cannot
cast a vote on matters that need consensus
decision
§ may serve as resource persons/speakers during
discussions that may involve their expertise
Voting Council Members Non-Voting Council Member

30. BHROD-SED
OPERATIONS
How Does the SGC Work?
Operationalization and Limitations of the SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 30

31. BHROD-SED
Decision-Making Process
For the approval of the School Principal/Head
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 31
School Head decides on
the proposal and/or
recommendation of the
SGC
SGC members consult
stakeholders and discuss
concerns
SGC members decide and
recommend to the School
Head

32. BHROD-SED
Operations – Budget
Resource Mobilization and Fundraising
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 32
SGC
as a DepEd organization,
the SGC shall be guided by DepEd policies
▪ DepEd Partnership Framework Manual
▪ DO 24 s. 2016
Guidelines on Accepting Donations and on Processing
Applications for the Availment of Tax Incentives by Private
Donor Partners Supporting K to 12
▪ DO 82 s. 2011
Guidelines on Recording All Donated Properties

33. BHROD-SED
Operations – Budget
Resource Mobilization and Fundraising
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 33
as a collective and consultative body,
the SGC is not authorized to raise
funds for its operations
Instead, it may tap associations or organizations
under it to lead resource mobilization like the PTA
and/or Alumni Associations

34. BHROD-SED
Operations – Budget
Resource Mobilization and Fundraising
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 34
The SGCs may avail grants from
donors
provided that the availment of grants and
disbursement of funds are in accordance with the
existing policies on partnership and donations (e.g.
DO 24, s. 2016, DO 40, s. 2015, among others).

35. BHROD-SED
Tenure
of All SGC Members
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 35
All voting SGC members shall hold office for a
maximum of three (3) School Years
and will stay for a capacity until the selection of
new members and election of new officers.
SY
To ensure continuity, it is important and has been repeatedly emphasized in the draft policy that the SIP, a
3-year roadmap of the school shall be the basis of SGC's programs, projects, and activities. With this, all
voting SGC members, including the officers (Designated Co-Chairperson, Elected Co-Chairperson, and
Secretary), shall hold office for a maximum of three (3) school years. After their terms as council members
and officers, voting SGC members may continue to be a part of the council and participate in the council's
activities as non-voting members to ensure continuity in the implementation of SIP.

36. BHROD-SED
Removal from Office
Grounds for Removal
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 36
Misrepresentation of
the SGC
Solicitation of
financial resources
Acts that go against the
interest of the school and
learners
Gross negligence
Commits and / or
supports unlawful
acts
Acts on discrimination and
gender violence
Fostering disunity in
the school
Abuse of authority

37. BHROD-SED
Removal from Office
Due Process
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 37
Before a decision is made
The removal from SGC of any member
shall only be implemented after the
accused member has been accorded with
due process.

38. BHROD-SED
GOAL
What Does the SGC Want to
Achieve?
Objectives of the SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 38

39. BHROD-SED
DECENTRALIZATION
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 39
INVITE INVOLVE INFLUENCE
the larger school community to actively partake in building
The SGC empowers school stakeholders through
by providing them the opportunity to
EFFECTIVE SCHOOLS

40. BHROD-SED
IMPLEMENTATION PLAN
How do we ensure a functional
SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 40

41. BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 41
Interventions of CO, ROs, and SDOs
How we can support our Schools
ASSESS •
ANALYZE •
STRATEGIZE •
ESTABLISH •
SUPPORT •
Upon the schools’ establishment of their SGCs
following the guidelines in the Policy (DO 26, s. 2022),
their SGCs’ functionality shall be assessed using the
SGC Functionality Assessment Tool.
CO shall then analyze results of the assessment.
These results shall be the bases for the formulation
of strategies that the CO, ROs, and SDOs will employ
to provide support to the schools in establishing
functional SGCs.
FUNCTIONAL SGCs

42. BHROD-SED
2022 2023
• Policy and Tool
Orientation
• Baseline Survey
• Identification of Priority
Areas
• Capacity Building
Workshop
• Continuous Provision of
Technical Assistance
• Advocacy Materials
STRATEGIES
42

43. BHROD-SED
SGC Functionality
Assessment Tool
How do we ensure a functional
SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 43

44. BHROD-SED 44
Objectives
▪ support the implementation of DO 26 s. 2022 by assessing SGC’s
functionality using the indicators provided in the mentioned policy;
and
▪ identify priority areas that may need support and assistance from
different governance levels.
The SGC Functionality Assessment Tool intends to:

45. BHROD-SED 45
GENERAL PURPOSES
OF SGC
FUNCTIONALITY
INDICATORS
PRIMARY SUB-
INDICATORS
OTHER SUB-
INDICATORS
Structure
for Shared
Governance
8
Functionality Indicators
6 11
Feedback
Mechanism
4
Functionality Indicators
1 1
12 7 12
SGC Functionality Assessment Tool

46. BHROD-SED 46
Main
Purposes
Divided into two main purposes based on DO 26, s. 2022:
(1) Structure for Shared Governance
(2) Feedback Mechanism
Functionalit
y Indicators
The functionality indicators are anchored in the main purposes of
the SGC and are found in Section VII of DO 26, s. 2022. In this Tool,
these indicators are grouped according to the functions per purpose.
Functionalit
y Sub-
indicators
The functionality sub-indicators are the identified specific activities
that shall enable the achievement of their respective functionality
indicator.
SGC Functionality Assessment Tool Components

47. BHROD-SED 47
Primary
Sub-
indicators
These are the required sub-indicators that the SGC shall achieve in
order to qualify as functional.
Other Sub-
indicators
These are the sub-indicators that the SGC may comply with if
applicable.
Minimum
MOVs
MOVs are the required evidences for each Functionality Indicator
which shall be submitted in the Google Forms version of the Tool and
must be prepared by the school in case the SDO or CO conducts field
validation. The MOVs are indicated per Functionality Indicator and are
pre-determined to help the schools and the validators
Additional
MOVs
MOVs that the school may provide if applicable.
SGC Functionality Assessment Tool Components

48. BHROD-SED 48
DETERMINING A FUNCTIONAL SGC THROUGH THE
TOOL
For an SGC to be considered functional, the Council must be able
to comply with at least 10 out of the 12 (at least 80%) Functionality
Indicators based on the minimum MOVs submitted. Thus, at a
minimum, a functional SGC complies with the following requirements:
1. The Functionality Indicators without sub-indicators are observed (Yes to the Functionality
Indicators without sub-indicators).
2. The Primary Sub-Indicators, under Functionality Indicators with sub-indicators, are
observed (Yes to the Primary Sub-Indicators).
3. The Minimum MOVs are submitted.
The Other Sub-Indicators are also recommended to be attained to further strengthen the
SGC’s functionality. Further, Additional MOVs may be submitted when available to showcase
its advanced practices.

49. BHROD-SED
Roles and Responsibilities
How do we ensure a functional
SGC in schools?
Strategies in implementing a functional SGC
The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 49

50. BHROD-SED The SGC Policy | Implementing Guidelines on the Establishment of School Governance Council (SGC) 50
Central Office (CO) Regional Office (RO)
• Prepare and disseminate the Google Forms version of the
SGC Functionality Assessment Tool
• Conduct Field Validation via school visit (as third-party
validators) to selected schools based on sampling results
to check the accuracy of the submitted Baseline data
• Consolidate validated Baseline data submitted by ROs for
analysis
• Assist the CO in disseminating the SGC Functionality
Assessment Tool to the SDOs
• Consolidate validated Baseline data from the SDOs
• Forward consolidated Baseline data to the CO for analysis
Schools Division Office (SDO) Schools
• Assist the CO in disseminating the SGC Functionality
Assessment Tool to schools
• Check accuracy of data submitted by the schools through
the MOVs uploaded in the SGC Functionality Assessment
Tool. Conduct school visit, if necessary.
• Rectify errors in the data submitted by the schools (if any)
• Download validated Baseline data from schools
• Forward consolidated Baseline data to their respective
ROs
• Accomplish the Google Forms version of the SGC
Functionality Assessment Tool
• Upload pertinent documents as MOVs in the SGC
Functionality Assessment Tool
ROLES & RESPONSIBILITIES | DATA COLLECTION

51. BHROD-SED
ROLES &
RESPONSIBILITIES
| DATA
COLLECTION
▪The RO shall share the link of the Google Forms version of the SGC Functionality
Assessment Tool with their respective SDOs.
▪The RO shall create a composite team who shall validate the data and verify the results
submitted by the SDOs using Enclosure No. 3 – SDO Summary of Validated Data. The
team shall be composed of the following:
51
Chair Assistant Regional Director
Members 3-5 members including the Regional School-
Based Management Coordinator

52. BHROD-SED
▪ The SDOs shall inform the schools to accomplish the SGC Functionality Assessment
Tool using the Google Forms link provided.
▪ The SDOs shall create a composite team who shall validate and verify the data
submitted by the SGCs. The team shall be composed of the following:
The SGC Policy | Implementing Guidelines on the Establishment of School
Governance Council (SGC) 52
ROLES &
RESPONSIBILITIES
| DATA
COLLECTION
Chair Assistant Schools Division Superintendent
Members 3-5 members including the SDO School-Based
Management Coordinator

53. BHROD-SED SGC Functionality Assessment Tool Capacity Building Workshop | December 1 - 7, 2022 | Info Pack
SGC Functionality Assessment Tool
Report
Generation