This LifeHacking guide is a compilation of the tools and techniques I use to effortlessly improve my life in 3 specific areas - Time Management, Emails and Networking - and some general LifeHacks.
If you find this useful, please share!
www.rossgarlick.com
How to Get Sh*t Done - Tools & Techniques to Hack A Better Life
1. How to Get Shit Done
A TA L K O N T I M E M A N A G E M E N T, E M A I L , N E T W O R K I N G A N D G E N E R A L
LIFE HACKS
ROSS GARLICK
01/29/2014
2. But first…
Who am I to tell you how
to be more productive?
@rossyg92
www.rossgarlick.com
3. That’s me!
Obligations and
Commitments
•
•
•
•
•
•
School
Internship Applications
Compass
Concourse Fund
Tutoring
Varsity Squash
Desirable Goals
and projects
• Consult & Work with
Startups
• Blog every 2 weeks
• Learn to Code
• Watch The West Wing
• Read 5 books
• Beer Hall Loyalty Reward
In Fall ‘13 I had a number of obligations, commitments I wanted to
accomplish. I became stressed and anxious. I decided to address this by
hacking my life.
@rossyg92
www.rossgarlick.com
4. So what is a LifeHack?
life·hack
Noun: informal
1. a strategy or technique adopted in order to manage one's time and daily
activities in a more efficient way.
@rossyg92
www.rossgarlick.com
6. THE IDEAL LIFE
Most people’s ideal
life calls for a work
hard, play hard
lifestyle, with room
for personal growth.
Substantive
Work
Leisure
Personal
Learning &
Growth
@rossyg92
www.rossgarlick.com
7. REAL LIFE
This ideal life is a
pipedream for most
people. Hacking our
lives brings us closer
to the ideal with
minimal effort.
Leisure
Learning &
Growth
Substantive
Work
Pointless
Work
Procrastinatio
n
Making Ends
Meet
@rossyg92
www.rossgarlick.com
8. Furthermore, people’s perceptions of you matter. Perceptions
matter almost as much as the truth about who you are. Hacking
your life can help improve people’s perceptions of you, effortlessly.
@rossyg92
www.rossgarlick.com
10. The Productive Day
Problems with the To-Do List:
1.
2.
@rossyg92
There is no sense of prioritization or categorization
We overestimate what we can accomplish in a given day
www.rossgarlick.com
11. The Productive Day
• Structuring your to-do list in a pyramid
manner (right) helps to realize a
productive day without overestimating
what can be accomplished.
• Start the day with the big goal. You will
be less productive if you start with your
smaller goals as you anticipate tackling
the big goal later in the day.
One
Big Goal
Three Medium
Goals
Five Small Goals
@rossyg92
www.rossgarlick.com
12. The Productive Day - Tools
I read my Pocket
articles on the Subway
www.getpocket.com - The easiest way to save
articles, webpages and videos to view later.
Integrated as a Chrome extension and with
hundreds of apps.
www.rescuetime.com - Free online software
which tracks your web activity and breaks it down
into “productive”, “neutral” and “counterproductive”. Sends you an email once a week
breaking down your results.
@rossyg92
13. Working Effectively
• Put simply, a “Pomodoro” is a 30 minute
period where you work for 25
minutes, take a 5 minute break.
• The value of the Pomodoro Technique is
that it challenges the users to work
within time constraints e.g. “I will work
on this essay for 6 Pomodoros”
• Working within time constraints forces
you to be more productive.
@rossyg92
www.rossgarlick.com
14. Working Effectively- Tools
www.selfcontrolapp.com – Block the webpages
that distract you for a defined period of time.
www.teamviz.com – Track and measure your
productivity using the Pomodoro Technique using
this free software.
@rossyg92
www.rossgarlick.com
15. The 2 Minute Rule
Only applicable when
you are deciding
what to put on your
to-do list… not when
you are mid-task
@rossyg92
www.rossgarlick.com
18. #1. EFFECTIVE SUBJECT LINE
3 tips for a great Subject Line:
• Less than 50 characters
• Some specificity – e.g. rather than “Follow
Up”, say “Follow up from Google Info session
01/23/2014”
• Use words such as “Reconnecting” or “Response
Needed” to incentivize subject to open email.
Avoid Keywords that could be perceived as
spam, such as “Please Support”
19. #2. EMAIL PURPOSE
Many people wait until the 2nd or 3rd paragraph of an
email to get to its purpose. While this can seem
reasonable to the writer, it is frustrating for the
reader.
Always start the email off with its purpose. I like to
embolden that sentence to emphasize the point.
20. #3. USE OF WHITE SPACE
Email marketing studies have proven that emails
with more white space communicate their message
more clearly.
Use Bullet Points where possible to increase the
amount of white space in your emails.
21. Always end an email with a list of next steps for the
email recipient, even if it seems obvious to you, the
writer.
Asking people to retweet your tweets increases the
number of retweets, and the same principle applies
here.
#4. NEXT STEPS
23. Email Effectively- Tools
www.rapportive.com – View the contact profile of
anyone to whom you are sending/receiving
emails, including their social networks.
www.boomeranggmail.com – Schedule an email
to be sent later. Easy email reminders.
www.wisestamp.com – Free and easy email
signatures for the 21st century.
@rossyg92
www.rossgarlick.com
24. Achieving Inbox Zero
That “zero?” It’s not how many messages
are in your inbox–it’s how much of your
own brain is in that inbox. Especially when
you don’t want it to be. That’s it.
www.inboxzero.com
@rossyg92
www.rossgarlick.com
25. Inbox Zero - Tools
five.sentenc.es
www.five.sentenc.es
Emails in 5 sentences
without being rude
www.unroll.me
The easiest way to
unsubscribe from spam
@rossyg92
www.mailboxapp.com
The easiest way to
manage email on iOS
www.tapermail.com
Limit your inbox to 5
emails at a time
Give it a try.
I love it!
www.rossgarlick.com
27. There is a general misunderstanding of networking as a selfish action. “I can
offer value to you.” “I would make a great business partner/employee.”
Learn the technique of effective networking:
http://jeffarchibald.ca/stop-networking/
@rossyg92
Jeff’s blog is
new but has a
lot of good
advice
www.rossgarlick.com
28. Networking – Tools for Meeting
People
www.meetup.com
The beauty of Meetup events is that people who attend them actively want to
help and work with people of similar interests.
@rossyg92
www.rossgarlick.com
29. Networking – Tools for Following Up
www.cardmunch.com (iOS)
www.yolu.com (Android)
Scan business cards and
automatically add them to your
phone contacts
@rossyg92
www.ifttt.com
Automatically invite people to
connect on LinkedIn when you
add them to your iOS contacts
www.evernote.com
The most powerful note-taking
app can automatically record
what meeting/event a particular
note was taken at.
www.rossgarlick.com
31. The Value of Remembering Names
• When you first meet someone, try
and repeat their name as much as
possible during the natural course of
conversation e.g. rather than “it’s nice
to meet you”, say instead, “it’s nice to
meet you, Mike.”
• Try and associate a name with a
particular fact about that person.
• Don’t be embarrassed to ask
someone to repeat their name on the
2nd time you meet them. They often
find it endearing and serves as a nice
ice-breaker.
@rossyg92
www.rossgarlick.com
32. Capitalizing on a Position of Power
• When someone says “Thank you”, you
are in a momentary position of power.
• Respond by saying “You’re welcome. I
know you’d do the same for me.”
• This response conveys that you have
the type of relationship where we can
ask each other for favors and help
each other without keeping score.
@rossyg92
www.rossgarlick.com
35. A number of apps and online services have found success by “gamifying”
productivity. For me, they have been too limited in their scope.
@rossyg92
www.rossgarlick.com
36. So I decided to gamify my own life, setting up a
system to incentivize me to work towards my
substantive goals, and cut out distractions
Sample of Ross’ Gamified Life
Check it out!!
@rossyg92
www.rossgarlick.com
37. I would like to invite you to join my selfquantified, productivity system.
Please contact me if you are interested:
rossgarlick@gmail.com
www.rossgarlick.com
@rossyg92
www.rossgarlick.com
38. Resources – Time Management
Pocket: www.getpocket.com
RescueTime: www.rescuetime.com
Self-Control: www.selfcontrolapp.com or http://parker.kuivi.la/projects/selfrestraint (PC)
Pomodoro Timer: tomato-timer.com/
TeamViz: www.teamviz.com
@rossyg92
Plethora of commitmentsSquashInternshipsCompassDBSSchoolFURI RentalWorking towards a larger goalWanting to cut wasted time
Plethora of commitmentsSquashInternshipsCompassDBSSchoolFURI RentalWorking towards a larger goalWanting to cut wasted time
What is a Life Hack?Today focusing on Time Management, email productivity and general life
Time is our most valuable resource.We want to divide our time between meaningful work and leisureHappiness was defined by Marx as a human’s ability to Freely, Spontaneously Produce.
Unfortunately, life is messy.
Appearance MattersIn the real world, people’s perception of you is often as important as the real you. Email and productivity hacks can be fantastically simple ways
Email Subject Line: The general rule of thumb in email marketing is to keep your subject line to 50 characters or less.- Great open rates – Re-connecting
Email Subject Line: The general rule of thumb in email marketing is to keep your subject line to 50 characters or less.- Great open rates – Re-connecting
Email Subject Line: The general rule of thumb in email marketing is to keep your subject line to 50 characters or less.- Great open rates – Re-connecting
Email Subject Line: The general rule of thumb in email marketing is to keep your subject line to 50 characters or less.- Great open rates – Re-connecting
Repeat someone's name when you first hear it. "What's your name? Michael? Oh, nice to meet you, Michael."When meeting someone, find a way to make their name have personal significance to you. "Oh, Michael! That's my cousin's name. Do you prefer Michael or Mike?" If it's a name you're unfamiliar with, ask questions about it. "Oh, Mikhal! That's a name I'm not familiar with. Mikhal. How do you spell it? What culture does it come from? Mikhal - what an interesting name!" While doing this, you'll have plenty of opportunities to say the name over and over, cementing it in your memory. It will also make a person feel good, and you can learn a lot about someone through the name conversation.Whenever you address a person, address them by name. It will help you to remember their name, and will keep you in the habit of remembering other people's names. It will also make people happier, and they will respond to you better. Try it!You can be forgiven for forgetting someone's name after the first time you meet them, so ask promptly if you realize you've forgotten it. Ask any time you've forgotten someone's name, and if it's embarrassing, it will make you seem human, down-to-earth and honest. People will want to help you remember who they are - it is ego-affirming.
Rather than simply saying “you’re welcome” when somebody thanks you for completing a favor, say “You’re welcome, I know you’d do the same for me”.There are at least three potential advantages of this response. First, it conveys that we have the type of relationship where we can ask each other for favors and help each other without keeping score. Second, it communicates confidence that you’re the kind of person who’s willing to help others. Third, it activates the norm of reciprocity, making sure that you feel obligated to pay the favor back in the future.