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1
Do you understand the legislation?
Do you know your Auto Enrolment Status?
•	 Zero legislative obligation?
•	 Exempt status?
•	 Pending scheme status?
•	 Assessment only scheme?
•	 Fully compliant AE scheme?
Auto Enrolment is not optional!
Auto Enrolment legislation was introduced in the Pension Act of 2011 and is a
legal requirement for all qualifying businesses.
The Pensions Regulator’s records come from PAYE records held by HMRC who
pass them to the Department of Work and Pensions, who pass them to The
Pensions Regulator.
Non-compliance is a criminal offence and will incur financial penalties. The worst
cases of wilful non-compliance attract a custodial sentence. Many of the fines
issued by The Pensions Regulator are for administrative errors and mistakes, but
the fines are substantial and a daily tariff up to £500 per day.
When you reach your staging date you must have established your AE status and
have a compliant solution in place. Don’t worry, that’s where Enrolex can help.
What is Auto Enrolment?
Enrolex highly trained advisers will ensure your
circumstances are assessed correctly and advise
the appropriate solution for you
1
How do I assess my status?
Because the legislation is so complex,
most professional advisers suggest you
have expert advice to help you with the
assessment of your status under Auto
Enrolment legislation.
This is a free service. The final decision is
made by you, the employer, but must not be
taken lightly. The Pensions Regulator hold all
payroll records and therefore know who in
a business is paid under the PAYE scheme.
Decisions as to contracts of employment fall
also to the employer. If you are a Director
and work in your business i.e. are involved in
more than officer’s duties, meaning annual
board meetings and companies house
compliance, then you may have an implied
contract of employment.
Options:
Sole trader or sole Director with no
letter from TPR:
Zero Legislative Requirement
(no action needed)
Sole trader or individual director
who have received TPR letter:
Exemption Application
Multiple Directors:
Exemption, Pending Scheme Status
Administration or Pension Scheme required
depending on certain criteria – contact us
for more information
Directors with employees:
Pending Scheme Status Administration or
Pension Scheme required depending
on certain criteria – contact us for more
information
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Workload Comparison?
Alternative offerings vs Enrolex solution
Assess your status
Understand eligibility criteria
Understand postponement process and pitfalls
Understand different pension scheme options
Choose earnings basis
Choose contribution level
Choose a scheme and provider
Choose a communications strategy
Apply online and wait 3 weeks for acceptance / refusal
If not accepted find another scheme
If accepted, set up the scheme online
Design a default investment strategy
Create HR Policy and implement
Create assessment templates
Create postponement template
Create opt in opt out template
Nominate your contacts to TPR
Work out what to do when employee leaves
Work out what to do when employee joins
Work out what to do when employee retires
Work out what to do when eligibility changes occur – pay goes above
/ below eligibility level, age changes etc.
Work out what to do when contribution levels change in 2017 and
2018
Work out what to do if you employee wants to pay more
Work out what to do if your employee wants to opt in during post-
ponement
Work out what to do if an entitled worker wants to make a
contribution
Know what to include in pay
Know when to change status of employees online
Explain your system and relevant criteria to your payroll team or
accountants payroll team
Set up AE software within your payroll system to make sure they are
compatible
Enter eligibility status for employees on online – risk of fine
Ensure no coercion of employees
Set up payment system to your chosen pension provider
You
You
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Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
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Enrolex
Enrolex
Enrolex
Enrolex
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Enrolex
You with
guidance
from
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Action - Research, Preparation and Set Up
Alternative
offerings
Enrolex
Who does the work?
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Assess all employees every month
Print out communications every month and send to employees
Advise employees about what’s happening (FCA regulation and
coercion)
Create pension report to send to pension provider
Make monthly contribution payments – but when?
Repeat these stages every pay run
Repeat stages for every category change, leaver, joiner, retiree
etc. every pay run
Complete 7 page declaration on TPR website
Maintain audit trail for TPR inspection
Undertake ongoing governance of the scheme
You
You
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Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Enrolex
Action - Ongoing Tasks
Alternative
offerings
Enrolex
Who does the work?
Which would you
prefer?
32 set up processes
and 9 actions per
payrun or... 2 clicks
to set up and no
ongoing admin!
Enrolex - the
complete Auto
Enrolment Solution
4
Auto Enrolment, also known as work place
pensions, started affecting businesses with
fewer than 30 employees from mid-2015.
It is being rolled out across the UK until
February 2018. From 2016, there are over
118,000 companies per month who need
to comply with Auto Enrolment, whether
that be by setting up a pension scheme, a
pending scheme or applying for an
exemption from Auto Enrolment duties.
The Pensions Regulator is sending
notification letters well in advance of
staging date to highlight the date when
Auto Enrolment will affect the business.
This new legislation brings many
challenges for business owners:
1.	 The majority of business owners don’t 	
	 know enough about pensions to be 	
	 confident about setting up a scheme 	
	 or choosing a pension provider
	 		
2.	 Choosing the right supplier is
	 difficult when the complexity of the 	
	 available solutions takes massive 	
	 resource to research and compare
3.	 Although there is a lot of information 	
	 available to show business owners 	
	 how to set up a scheme (including
	 500 plus pages of guidance from The 	
	 Pension Regulator), most business 	
	 owners don’t have the time or
	 inclination to trawl through the
	 information to learn how to comply 	
	 with the legislation
4.	 The penalties for non-compliance 	
	 are severe. Should you fail to have
	 a scheme in place by your staging 	
	 date you will receive a fine of £400 	
	 and then fines of up to £500 per day 	
	 depending on the size of the
	 business. The Pensions Regulator has 	
	 already issued a large number of fines 	
	 to businesses who have failed to have 	
	 a compliant scheme in place on time
	
The AE Challenge for Business Owners
5.	 From the assessment of employees to
	 employee communication, Auto
	 Enrolment brings a whole host of 	
	 on going responsibilities for the 		
	 business owner and the risk of
	 non-compliance is an ongoing
	 concern. The potential for financial 	
	 penalties increases for small
	 businesses due to the complex nature 	
	 of Auto Enrolment and the lack of 	
	 resource to manage its
	 implementation effectively in-house
6.	 Employee communication can be a 	
	 minefield. The timescales allowed for 	
	 responses are short and the risk of 	
	 being accused of coercion is high
7.	 The Pensions Regulator assesses the
	 percentage of employees who opt
	 out and have a team of investigators 	
	 who will be looking at low uptake
8.	 The cost of the resource being
	 dedicated to running an Auto
	 Enrolment compliant pension scheme 	
	 is an additional cost to the business, 	
	 on top of the actual pension 		
	 contributions themselves
9.	 Auto Enrolment compliant payroll 	
	 software is expensive. Our
	 competitors Fees typically start at 	
	 £1000 and often include a substantial 	
	 ongoing monthly fee
Enrolex has been
designed to:
•	 Deal with all of these challenges 		
	 on your behalf
•	 Remove the risk of financial 		
	penalties
•	 Remove the need for additional 		
	 payroll software
•	 Remove the need for you to 		
	 learn about pensions
5
So, What is Enrolex?
Scheme features include:
•	 Pension provider is Creative
	 Pension Trust
•	 Government minimum contributions
•	 Added voluntary contributions
	 allowed by employer and employee
•	 3 months postponement as default
•	 Allows free transfers in
•	 Allows free transfers out when
	 employees leave
•	 HMRC Approved Unbundled Master 	
	Trust
•	 Independent Trustees - PAN
	 Governance LLP
•	 Retirement age 65 but can retire from 	
	 age 55
•	 Investment Managers - Scottish
	Widows
•	 Funds available include the Default 	
	 Fund plus 3 other options
	 	
•	 Pre Set features include
	 qualifying earnings definition of £5824 	
	 to £42385
•	 Low scheme charges are well within
	 government cap of 0.75%
•	 Administration and investment
	 management charge (AMC) 0.4% per 	
	 annum Active member fee from 60p 	
	 to £2.00 per month
•	 All charges are deducted from the 	
	 members personal retirement account
 
Our research indicated very clearly that most
business owners want a basic, compliant
Auto Enrolment scheme. Enrolex offers an
effective, fully compliant scheme with the
minimum of effort and input from the
business owner.
Your accountant has analysed the options in
the market and has chosen Enrolex as the
most appropriate Auto Enrolment scheme
for businesses such as yours.
Creating a pre-set scheme is beneficial in
many ways:
•	 There is no requirement for the
	 business owner to become a pension 	
	 expert or make any decisions
•	 The set up process is far quicker and 	
	 therefore cheaper
•	 The fewer choices there are to make, 	
	 the less potential there is for mistakes 	
	 and fines
		
Compared to a
number of other
providers, this scheme
DOES take transfers
in and also allows
transfers out when
employees leave
6
Stage 2: Solution Implementation
Your adviser will arrange an online meeting
to set up your scheme or implement one of
the other solutions to ensure compliance
with The Pensions Regulator.
If you need to set up a scheme, they will do
that for you online during your call, it usually
takes less than 10 minutes. You will receive
an email confirmation which you must click
to agree and that’s it!
The system instantly emails you confirmation
that your scheme is set up. You’ll also
receive a complete suite of documents
including HR policies, employer guide and
staff information handouts
At the same time your payroll provider will
receive an email from the Enrolex system
informing them that the scheme is set up
and telling them what they need to do with
regards your payroll.
All solutions require administration and
online compliance with the Pensions
Regulator, but Enrolex advisers do this for
you, which means you have nothing to do to
ensure compliance with The Pensions
Regulator.
Stage 1: Initial Contact, Assessment
and Nominated Contact Service
The majority of our clients are referred to
us by their Accountant, which means that
our first contact with clients is by way of an
introduction.
During our initial conversation we assess
your circumstances in terms of Auto
Enrolment and how it impacts on you and
your business. Our team then show you how
the Enrolex solution works and answer any
questions you may have.
If you haven’t already got your staging date
letter from the regulator we’ll contact them
on your behalf and find out when your
staging date is to ensure we have your
scheme in place well in advance to avoid
any fines. If you have received your letter we
will help you nominate your contact with The
Pensions Regulator. This service is free of
charge.
We can implement your Auto Enrolment
solution at any time up to 4 months before
your staging date, but would advise you
to do it as soon as possible to avoid the
bottleneck from 2016 where up to 118,000
businesses per month will be trying to set up
their Auto Enrolment schemes.
There is no downside to
setting up early, you won’t
have to make contributions
any earlier, it just means that
you can be fully compliant
and then forget about it.
Enrolex also offer a
prepayment direct debit
system to spread your set up
costs
What do we do at Enrolex?
7
The Enrolex system will:
1.	 Assess the workforce to determine 	
	 who is to be included in the scheme
2.	 Contact employees to inform them 	
	 about their status and what that 		
	means
3.	 Employees simply telephone the
	 Enrolex helpline should they wish to 	
	 opt out
Stage 7: Contributions Begin
Your payroll team / payroll provider runs
payroll and uploads the information from the
payroll software to the Enrolex system. This
is a simple process but as always, Enrolex
advisers are there to help if required.
Enrolex then sends a pension report to
Creative Pension Trust who collect
contributions by Direct Debit and invest
them with Scottish Widows. You don’t have
to do anything!
Stage 8: Ongoing Payroll and
Contributions
Every month the payroll runs as normal and
the file is uploaded to our system. Enrolex’s
system analyses the data and notifies the
payroll team / provider of any changes they
need to implement before the next payroll
run. Joiners, leavers, retirees or changes of
category will need to be made on the payroll
system before payroll runs as usual.
Stage 3: Direct Debit and Payroll
Upload
Eight weeks before your staging date you’ll
receive an email prompting you to set up
your direct debit so that contributions can
be collected when they are due. Your adviser
will be available to help you with this step
should you need any support.
Whoever runs your payroll will receive an
email and will need to upload your
employee details from their payroll software
to the system. They’ll receive instructions
on how to do this and we’ll provide support
should they need it.
Our software works with all known UK
software packages without the need for any
costly Auto Enrolment upgrades. Your
adviser will guide you through this process
or work directly with your payroll provider if
they run your payroll.
Stage 4: Your staging date arrives
and Postponement starts
The Enrolex system automatically postpones
all employees for 3 months, sending notices
directly to your employees if we have their
email address, saving you time and money.
During this period your payroll team uploads
your payroll details without contributions to
our system allowing the payroll and
contribution dates to align.
Stage 5: Deferment Date Passes and
Employee Assessment Begins
After the 3 month postponement period
employees must have their first assessment.
The Enrolex system undertakes this initial
assessment and assess employees at every
pay period so you don’t have to. At this
time Enrolex sends assessment notices to
your employees directly if we have their
email addresses. If not, Enrolex will send
you print ready communications so you can
inform your employees about the scheme.
Don’t worry, Enrolex’s helpline handles all
queries from your employees, not you!
8
6.	 Access to free advice and support
	 Enrolex offers you and your
	 employees a free advice line
7.	 A reliable scheme
	 Creative Pension Trust is an
	 unbundled master trust, approved 	
	 by HMRC. This means you can be
	 sure that if the funds are
	 underperforming the trustees have 	
	 the right to move the investment, 	
	 unlike many offerings in the market
8.	 Saves time, resource and cost
	 Enrolex takes away the hours of 		
	 research and implementation required 	
	 with other Auto Enrolment systems. 	
	 Implementation is just two clicks for 	
	 the employer, that’s it! Enrolex
	 advisers guide you all the way 		
	 through the process. Enrolex includes 	
	 a simple software upload, saving time 	
	 and effort in the complex area of
	 payroll – it is NOT MIDDLEWARE!
1.	 Ease of implementation
	 Enrolex is fully automated and
	 manages the entire process from
	 start to finish, our advisers help
	 you from the very beginning and 	
	 you don’t need to do anything at all, 	
	 we do everything for you.
2.	 Competitive fees
	 Enrolex has been specifically
	 created for small businesses. Our
	 service is very competitively priced 	
	 whilst providing the easiest, most 	
	 complete solution in the marketplace
3.	 No need to purchase additional
	 payroll software modules
	 Enrolex works with all known UK
	 payroll software packages, thus
	 keeping your payroll costs to a
	 minimum. If you choose any other 	
	 system, your payroll provider will have 	
	 to purchase additional AE modules 	
	 and pass on those costs to you
4.	 Removal of financial risk
	 Enrolex reduces the risk of large 		
	 financial penalties for non-compliance 	
	 or simple mistakes. We are the only 	
	 provider to deal with your Declaration 	
	 of Compliance with The Pensions
	Regulator
5.	 Reduced risk of coercion claims from 	
	employees
	 Because Enrolex immediately
	 provides the employer with a
	 complete suite of HR documents, 	
	 communicates directly with
	 employees by email and has an
	 independent source of advice on
	 the helpline, the risk of future claims 	
	 from employees regarding coercion is 	
	 vastly reduced
Enrolex: Benefits to Business Owners
To find out more about
how Enrolex can help you,
your business and your
employees, contact us today
on 0800 802 1291 or email
info@enrolex.co.uk
9
Q. I’ve already got a pension scheme for
myself / my employees
A. The majority of schemes aren’t Auto
Enrolment compliant, however, it is your
responsibility to check with your scheme
provider, give us a call and we’ll work
through your options if it is not compliant
Q. It’s too far away at the moment, I don’t
want to do it now
A. There are no downsides to doing it now.
•	 Bear in mind there will be 6000
	 businesses per day needing to set up 	
	 a scheme from 2016, there is no
	 guarantee that you will be able to set 	
	 up in time if you leave it too late
•	 You may not be accepted by your 	
	 chosen scheme, if you have only a few
	 employees, not many providers will 	
	 accept you, which could mean you 	
	 miss your staging date and getting a 	
	 fine from the regulators. Enrolex take 	
	 all businesses regardless of employee 	
	numbers
Q. Can I do it my self and avoid paying a
fee?
A. Admittedly it is possible for a
non-pension expert to do this themselves,
however, please consider the following:
•	 Do you have time to read all the
	 necessary guidance to ensure you
	 set up a compliant scheme?
•	 Making a mistake can be very costly 	
	 and very difficult to rectify
•	 What else could you be doing 		
	 in your business if you weren’t
	 spending time and money on setting 	
	 up a pension scheme?
	
Q. My employees don’t want to join
A.
Be very careful! You shouldn’t be talking at
all to your employees about this! The next
big PPI type scandal could be my employer
stopped me joining the scheme! Because we
go direct to the employee it means you can’t
be accused of coercion
The other thing to bear in mind is that TPR
have all PAYE records now. If they see less
than 50% of employees opting in, they could
begin an investigation. It makes sense to not
even speak to your staff about it. Use the
Enrolex guidance information - you receive it
the minute you set up your scheme
Q. My business can’t afford this
A. Our fees are the lowest in the market,
and our offering is the most comprehensive.
Your accountant has researched them all so
you can rest easy that we have the best
system and the best price for the service.
We also offer a spread payment plan to
spread the cost of setting up your scheme
FAQs
If you do it now you can
forget about it, we do
everything else for you,
we can even spread your
set up costs by using a
direct debit if that would
make it easier for you
10
To find out more about how
Enrolex can help you, your
business and your employees,
contact us today on
0800 802 1291
or email
info@enrolex.co.uk
or visit
www.enrolex.co.uk
Enrolex:
Your Complete
Auto Enrolment
Solution
11

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  • 1. 1
  • 2. Do you understand the legislation? Do you know your Auto Enrolment Status? • Zero legislative obligation? • Exempt status? • Pending scheme status? • Assessment only scheme? • Fully compliant AE scheme? Auto Enrolment is not optional! Auto Enrolment legislation was introduced in the Pension Act of 2011 and is a legal requirement for all qualifying businesses. The Pensions Regulator’s records come from PAYE records held by HMRC who pass them to the Department of Work and Pensions, who pass them to The Pensions Regulator. Non-compliance is a criminal offence and will incur financial penalties. The worst cases of wilful non-compliance attract a custodial sentence. Many of the fines issued by The Pensions Regulator are for administrative errors and mistakes, but the fines are substantial and a daily tariff up to £500 per day. When you reach your staging date you must have established your AE status and have a compliant solution in place. Don’t worry, that’s where Enrolex can help. What is Auto Enrolment? Enrolex highly trained advisers will ensure your circumstances are assessed correctly and advise the appropriate solution for you 1
  • 3. How do I assess my status? Because the legislation is so complex, most professional advisers suggest you have expert advice to help you with the assessment of your status under Auto Enrolment legislation. This is a free service. The final decision is made by you, the employer, but must not be taken lightly. The Pensions Regulator hold all payroll records and therefore know who in a business is paid under the PAYE scheme. Decisions as to contracts of employment fall also to the employer. If you are a Director and work in your business i.e. are involved in more than officer’s duties, meaning annual board meetings and companies house compliance, then you may have an implied contract of employment. Options: Sole trader or sole Director with no letter from TPR: Zero Legislative Requirement (no action needed) Sole trader or individual director who have received TPR letter: Exemption Application Multiple Directors: Exemption, Pending Scheme Status Administration or Pension Scheme required depending on certain criteria – contact us for more information Directors with employees: Pending Scheme Status Administration or Pension Scheme required depending on certain criteria – contact us for more information 2
  • 4. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Workload Comparison? Alternative offerings vs Enrolex solution Assess your status Understand eligibility criteria Understand postponement process and pitfalls Understand different pension scheme options Choose earnings basis Choose contribution level Choose a scheme and provider Choose a communications strategy Apply online and wait 3 weeks for acceptance / refusal If not accepted find another scheme If accepted, set up the scheme online Design a default investment strategy Create HR Policy and implement Create assessment templates Create postponement template Create opt in opt out template Nominate your contacts to TPR Work out what to do when employee leaves Work out what to do when employee joins Work out what to do when employee retires Work out what to do when eligibility changes occur – pay goes above / below eligibility level, age changes etc. Work out what to do when contribution levels change in 2017 and 2018 Work out what to do if you employee wants to pay more Work out what to do if your employee wants to opt in during post- ponement Work out what to do if an entitled worker wants to make a contribution Know what to include in pay Know when to change status of employees online Explain your system and relevant criteria to your payroll team or accountants payroll team Set up AE software within your payroll system to make sure they are compatible Enter eligibility status for employees on online – risk of fine Ensure no coercion of employees Set up payment system to your chosen pension provider You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You You Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex You with guidance from Enrolex Enrolex Enrolex Enrolex Enrolex Action - Research, Preparation and Set Up Alternative offerings Enrolex Who does the work? 3
  • 5. 1 2 3 4 5 6 7 8 9 10 Assess all employees every month Print out communications every month and send to employees Advise employees about what’s happening (FCA regulation and coercion) Create pension report to send to pension provider Make monthly contribution payments – but when? Repeat these stages every pay run Repeat stages for every category change, leaver, joiner, retiree etc. every pay run Complete 7 page declaration on TPR website Maintain audit trail for TPR inspection Undertake ongoing governance of the scheme You You You You You You You You You You Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Enrolex Action - Ongoing Tasks Alternative offerings Enrolex Who does the work? Which would you prefer? 32 set up processes and 9 actions per payrun or... 2 clicks to set up and no ongoing admin! Enrolex - the complete Auto Enrolment Solution 4
  • 6. Auto Enrolment, also known as work place pensions, started affecting businesses with fewer than 30 employees from mid-2015. It is being rolled out across the UK until February 2018. From 2016, there are over 118,000 companies per month who need to comply with Auto Enrolment, whether that be by setting up a pension scheme, a pending scheme or applying for an exemption from Auto Enrolment duties. The Pensions Regulator is sending notification letters well in advance of staging date to highlight the date when Auto Enrolment will affect the business. This new legislation brings many challenges for business owners: 1. The majority of business owners don’t know enough about pensions to be confident about setting up a scheme or choosing a pension provider 2. Choosing the right supplier is difficult when the complexity of the available solutions takes massive resource to research and compare 3. Although there is a lot of information available to show business owners how to set up a scheme (including 500 plus pages of guidance from The Pension Regulator), most business owners don’t have the time or inclination to trawl through the information to learn how to comply with the legislation 4. The penalties for non-compliance are severe. Should you fail to have a scheme in place by your staging date you will receive a fine of £400 and then fines of up to £500 per day depending on the size of the business. The Pensions Regulator has already issued a large number of fines to businesses who have failed to have a compliant scheme in place on time The AE Challenge for Business Owners 5. From the assessment of employees to employee communication, Auto Enrolment brings a whole host of on going responsibilities for the business owner and the risk of non-compliance is an ongoing concern. The potential for financial penalties increases for small businesses due to the complex nature of Auto Enrolment and the lack of resource to manage its implementation effectively in-house 6. Employee communication can be a minefield. The timescales allowed for responses are short and the risk of being accused of coercion is high 7. The Pensions Regulator assesses the percentage of employees who opt out and have a team of investigators who will be looking at low uptake 8. The cost of the resource being dedicated to running an Auto Enrolment compliant pension scheme is an additional cost to the business, on top of the actual pension contributions themselves 9. Auto Enrolment compliant payroll software is expensive. Our competitors Fees typically start at £1000 and often include a substantial ongoing monthly fee Enrolex has been designed to: • Deal with all of these challenges on your behalf • Remove the risk of financial penalties • Remove the need for additional payroll software • Remove the need for you to learn about pensions 5
  • 7. So, What is Enrolex? Scheme features include: • Pension provider is Creative Pension Trust • Government minimum contributions • Added voluntary contributions allowed by employer and employee • 3 months postponement as default • Allows free transfers in • Allows free transfers out when employees leave • HMRC Approved Unbundled Master Trust • Independent Trustees - PAN Governance LLP • Retirement age 65 but can retire from age 55 • Investment Managers - Scottish Widows • Funds available include the Default Fund plus 3 other options • Pre Set features include qualifying earnings definition of £5824 to £42385 • Low scheme charges are well within government cap of 0.75% • Administration and investment management charge (AMC) 0.4% per annum Active member fee from 60p to £2.00 per month • All charges are deducted from the members personal retirement account   Our research indicated very clearly that most business owners want a basic, compliant Auto Enrolment scheme. Enrolex offers an effective, fully compliant scheme with the minimum of effort and input from the business owner. Your accountant has analysed the options in the market and has chosen Enrolex as the most appropriate Auto Enrolment scheme for businesses such as yours. Creating a pre-set scheme is beneficial in many ways: • There is no requirement for the business owner to become a pension expert or make any decisions • The set up process is far quicker and therefore cheaper • The fewer choices there are to make, the less potential there is for mistakes and fines Compared to a number of other providers, this scheme DOES take transfers in and also allows transfers out when employees leave 6
  • 8. Stage 2: Solution Implementation Your adviser will arrange an online meeting to set up your scheme or implement one of the other solutions to ensure compliance with The Pensions Regulator. If you need to set up a scheme, they will do that for you online during your call, it usually takes less than 10 minutes. You will receive an email confirmation which you must click to agree and that’s it! The system instantly emails you confirmation that your scheme is set up. You’ll also receive a complete suite of documents including HR policies, employer guide and staff information handouts At the same time your payroll provider will receive an email from the Enrolex system informing them that the scheme is set up and telling them what they need to do with regards your payroll. All solutions require administration and online compliance with the Pensions Regulator, but Enrolex advisers do this for you, which means you have nothing to do to ensure compliance with The Pensions Regulator. Stage 1: Initial Contact, Assessment and Nominated Contact Service The majority of our clients are referred to us by their Accountant, which means that our first contact with clients is by way of an introduction. During our initial conversation we assess your circumstances in terms of Auto Enrolment and how it impacts on you and your business. Our team then show you how the Enrolex solution works and answer any questions you may have. If you haven’t already got your staging date letter from the regulator we’ll contact them on your behalf and find out when your staging date is to ensure we have your scheme in place well in advance to avoid any fines. If you have received your letter we will help you nominate your contact with The Pensions Regulator. This service is free of charge. We can implement your Auto Enrolment solution at any time up to 4 months before your staging date, but would advise you to do it as soon as possible to avoid the bottleneck from 2016 where up to 118,000 businesses per month will be trying to set up their Auto Enrolment schemes. There is no downside to setting up early, you won’t have to make contributions any earlier, it just means that you can be fully compliant and then forget about it. Enrolex also offer a prepayment direct debit system to spread your set up costs What do we do at Enrolex? 7
  • 9. The Enrolex system will: 1. Assess the workforce to determine who is to be included in the scheme 2. Contact employees to inform them about their status and what that means 3. Employees simply telephone the Enrolex helpline should they wish to opt out Stage 7: Contributions Begin Your payroll team / payroll provider runs payroll and uploads the information from the payroll software to the Enrolex system. This is a simple process but as always, Enrolex advisers are there to help if required. Enrolex then sends a pension report to Creative Pension Trust who collect contributions by Direct Debit and invest them with Scottish Widows. You don’t have to do anything! Stage 8: Ongoing Payroll and Contributions Every month the payroll runs as normal and the file is uploaded to our system. Enrolex’s system analyses the data and notifies the payroll team / provider of any changes they need to implement before the next payroll run. Joiners, leavers, retirees or changes of category will need to be made on the payroll system before payroll runs as usual. Stage 3: Direct Debit and Payroll Upload Eight weeks before your staging date you’ll receive an email prompting you to set up your direct debit so that contributions can be collected when they are due. Your adviser will be available to help you with this step should you need any support. Whoever runs your payroll will receive an email and will need to upload your employee details from their payroll software to the system. They’ll receive instructions on how to do this and we’ll provide support should they need it. Our software works with all known UK software packages without the need for any costly Auto Enrolment upgrades. Your adviser will guide you through this process or work directly with your payroll provider if they run your payroll. Stage 4: Your staging date arrives and Postponement starts The Enrolex system automatically postpones all employees for 3 months, sending notices directly to your employees if we have their email address, saving you time and money. During this period your payroll team uploads your payroll details without contributions to our system allowing the payroll and contribution dates to align. Stage 5: Deferment Date Passes and Employee Assessment Begins After the 3 month postponement period employees must have their first assessment. The Enrolex system undertakes this initial assessment and assess employees at every pay period so you don’t have to. At this time Enrolex sends assessment notices to your employees directly if we have their email addresses. If not, Enrolex will send you print ready communications so you can inform your employees about the scheme. Don’t worry, Enrolex’s helpline handles all queries from your employees, not you! 8
  • 10. 6. Access to free advice and support Enrolex offers you and your employees a free advice line 7. A reliable scheme Creative Pension Trust is an unbundled master trust, approved by HMRC. This means you can be sure that if the funds are underperforming the trustees have the right to move the investment, unlike many offerings in the market 8. Saves time, resource and cost Enrolex takes away the hours of research and implementation required with other Auto Enrolment systems. Implementation is just two clicks for the employer, that’s it! Enrolex advisers guide you all the way through the process. Enrolex includes a simple software upload, saving time and effort in the complex area of payroll – it is NOT MIDDLEWARE! 1. Ease of implementation Enrolex is fully automated and manages the entire process from start to finish, our advisers help you from the very beginning and you don’t need to do anything at all, we do everything for you. 2. Competitive fees Enrolex has been specifically created for small businesses. Our service is very competitively priced whilst providing the easiest, most complete solution in the marketplace 3. No need to purchase additional payroll software modules Enrolex works with all known UK payroll software packages, thus keeping your payroll costs to a minimum. If you choose any other system, your payroll provider will have to purchase additional AE modules and pass on those costs to you 4. Removal of financial risk Enrolex reduces the risk of large financial penalties for non-compliance or simple mistakes. We are the only provider to deal with your Declaration of Compliance with The Pensions Regulator 5. Reduced risk of coercion claims from employees Because Enrolex immediately provides the employer with a complete suite of HR documents, communicates directly with employees by email and has an independent source of advice on the helpline, the risk of future claims from employees regarding coercion is vastly reduced Enrolex: Benefits to Business Owners To find out more about how Enrolex can help you, your business and your employees, contact us today on 0800 802 1291 or email info@enrolex.co.uk 9
  • 11. Q. I’ve already got a pension scheme for myself / my employees A. The majority of schemes aren’t Auto Enrolment compliant, however, it is your responsibility to check with your scheme provider, give us a call and we’ll work through your options if it is not compliant Q. It’s too far away at the moment, I don’t want to do it now A. There are no downsides to doing it now. • Bear in mind there will be 6000 businesses per day needing to set up a scheme from 2016, there is no guarantee that you will be able to set up in time if you leave it too late • You may not be accepted by your chosen scheme, if you have only a few employees, not many providers will accept you, which could mean you miss your staging date and getting a fine from the regulators. Enrolex take all businesses regardless of employee numbers Q. Can I do it my self and avoid paying a fee? A. Admittedly it is possible for a non-pension expert to do this themselves, however, please consider the following: • Do you have time to read all the necessary guidance to ensure you set up a compliant scheme? • Making a mistake can be very costly and very difficult to rectify • What else could you be doing in your business if you weren’t spending time and money on setting up a pension scheme? Q. My employees don’t want to join A. Be very careful! You shouldn’t be talking at all to your employees about this! The next big PPI type scandal could be my employer stopped me joining the scheme! Because we go direct to the employee it means you can’t be accused of coercion The other thing to bear in mind is that TPR have all PAYE records now. If they see less than 50% of employees opting in, they could begin an investigation. It makes sense to not even speak to your staff about it. Use the Enrolex guidance information - you receive it the minute you set up your scheme Q. My business can’t afford this A. Our fees are the lowest in the market, and our offering is the most comprehensive. Your accountant has researched them all so you can rest easy that we have the best system and the best price for the service. We also offer a spread payment plan to spread the cost of setting up your scheme FAQs If you do it now you can forget about it, we do everything else for you, we can even spread your set up costs by using a direct debit if that would make it easier for you 10
  • 12. To find out more about how Enrolex can help you, your business and your employees, contact us today on 0800 802 1291 or email info@enrolex.co.uk or visit www.enrolex.co.uk Enrolex: Your Complete Auto Enrolment Solution 11