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• Unprecedented / Old New accelerating creation rates Old • No “Digital Shredder” • Kryder’s law & infinite retention • Infinite retention = antithesis of information managementInformation Explosion + Infinite Retention = Information Sprawl4
Runaway IT Spend Business Impact Increased Risk Inability to meet regulatory Performance, Storage, Performance, search, restores, compliance / e-Discovery Personnel, … replication, … obligations Personnel Performance e-Discovery “The total cost of storage – including its acquisition, deployment, configuration, maintenance and power consumption – Governance Energy Backup is anywhere from five to eight times the cost of the storage hardware itself.” Cooling Recovery Compliance Osterman Research May 2010 Floor Space Replication Risk OpEX CapEX Cost, complexity and risk Old Value, insight and agility5
Cause EffectsInformation Explosion Out of control storage CAPEX + Infinite Retention = Prohibitive Backup Renewal costs Information Sprawl Out of control Application OPEX, operational complexity ….
New types of Info = new types of Apps More Info / Apps = more infrastructure New Apps = New Apps = new infrastructure new types & more Info• Information Sprawl is a key root cause of SPRAWL• Yesterday’s cutting edge = today’s legacy• SPRAWL consume IT’s budgets, leaving no funding for innovation SPRAWL represents the CIO’s highest level problem space 7
New types of Info = new types of Apps More Info / Apps = more infrastructure New Apps = new infrastructure New Apps = new types & more Info9
Upon Expiration Defensibly Dispose Defensibly Preserve • Simplify, Automate and secure Already • Make information securely accessible for “Expired” business, compliance & legal use • Protect & manage in a cost effective manner Growing 50% / yr10 10 – Increased value, lower costs, reduced risks, simplified IT
“Shift millionsfrom Information Sprawl to Innovation” More info = More Apps = more Apps more infrastructure Infrastructure Application Sprawl Sprawl New info types = New Apps = new types of Apps new infrastructure 11
• User Applications• Enterprise Communication / Collaboration Applications• Enterprise Business Applications 10% 30% 60%• You have all three types, amounts will vary 12
Business Applications (structured data) Email (semi- structured data) Files (unstructured data)1 2 IT COST REGULATORY / LEGAL RISK VALUE A B IT Compliance Legal BI Spend Spend Spend Spend Retention Management Archiving Data Records Management Protection e-Discovery 313
TRIM Records R Management E D Database Archiving, IAP A Manage C Data Protector T E Storage D Essentials14
Business Application Transactive Reporting Compliance DestroyHigh Sales order booked Change order Partial shipments Access Requirements Complete shipment Partial payment BEFORE Sales order closed Tier 1 Customer inquiry 1 Sales Trending AFTER Tier 1 Tier 2 Tier 3 Destroyed e-discovery Audit 2 Low 3 Transactive < 0.02% accessed after 6-12 months Data retention stage ends period ends B=0 Time C, L = 015
Business Application Transactive Reporting Compliance DestroyHigh Access Requirements Business Users Records Managers Nobody 1 Legal / Regulatory/ Tax) 2 3 Low Transactive data retention Time period ends stage ends16
Business Application Transactive Reporting Compliance DestroyHigh Access Requirements Business Inactive information in Production Applications Users Records Managers Nobody 1 Legacy Information in Legal / Regulatory/ Tax) Legacy Applications 2 3 Low Transactive data retention Time period ends stage ends Optimization Opportunity17
Access Keyword/ Legal SQL Query Disposition Controls SQL Query Hold DEFENSIBLE Records APPLICATION Mgmt. System Record sets Structured records extracted Structured recordsoutside SRMS control under SRMS control Records disposed Structured Records Management Solution (SRMS) SRMS automatically manages the lifecycle of information, all the way to defensible disposition, per corporate policies 18
Access Keyword/ Legal SQL Query Disposition Controls SQL Query Hold DEFENSIBLE DECOMISSIONED Records APPLICATION Mgmt. System All Records Structured records extracted Structured recordsoutside SRMS control under SRMS control Records disposed HP Structured Records Management Solution (SRMS) Application retirement allows the decommissioning of application environments while managing and providing access to structured records per corporate records policy, through defensible disposal 19
Cause Effect Solution Outcome Reduce storage CAPEX Out of control storage CAPEXInformation Explosion by up to 50% + Infinite Retention = Reduce backup and Prohibitive Backup Renewal recovery TCO by up to costs 70% Information Sprawl Out of control Application Reduce application OPEX OPEX, operational complexity by up to 60% …. …
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