1. Introducing Collection Services

2. Collection Management Cycle
Organisational goals, client needs
Collection Development Policy (CDP)
Evaluation Selection
Storage & Access Acquisition
Description

3. CDP- Selection – Acquisition – Description – Storage & Access - Evaluation
Main Focus
– Documenting life in NSW
in published and unpublished
formats
– LEGAL DEPOSIT (material
published in NSW)
– NSW GOVERNMENT
material
– Material of significance for
AUSTRALIA
Introducing Collection Services
Photo: http://bigother.com/2011/12/31/a-year-of-reading/too-many-books/
Viewed 23 January 2013 10:35 am

4. CDP- Selection – Acquisition – Description – Storage & Access - Evaluation
Other collecting areas
– NSW PUBLISHED
MATERIAL 2nd copy for
lending (e-preferred) *
– OVERSEAS
reference/research material
(e-preferred) *
–
MULTICULTURAL, DISAB
ILITY support etc. *
Introducing Collection Services
Other policy information
– ORIGINAL MATERIALS
details about collecting scope
– DIGITAL collecting is
increasing
– EPHEMERA is selectively
collected
– RETROSPECTIVE material
about NSW or Australia is
actively acquired
* Material in this
category is available
for loan to Public
Libraries

5. CDP – Selection– Acquisition – Description – Storage & Access - Evaluation
Selection Focus
– NSW material is collected
across ALL subject areas
– Australian material of
NATIONAL INTEREST is
selected
– Overseas material ABOUT
NSW or AUSTRALIA is
extensively collected
Introducing Collection Services
Photo: http://whatson.cityofsydney.nsw.gov.au/events/11836-smsa-library-book-sale /
Viewed 23 January 2013 10:58 am

6. CDP – Selection– Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Overseas Material
– REFERENCE material *
– RESEARCH material as a
representative of world
publishing output *
– LIMITED AWARD
WINNING FICTION to place
Australian fiction in context *
– UN, EC, ASIA
DEVELOPMENT BANK
deposit Library
Additional Focus
– MULTICULTURAL and
DISABILITY material is
selected in consultation with
Public Libraries *
– ANTARCTICA, the
BOOK, CERVANTES and
SHAKESPEARE are the
Library’s special focus areas
Limited Focus
– Non-NSW SELF-
PUBLISHED is rarely
selected
– Non-NSW FAMILY
HISTORY is rarely selected
– HAND-HELD media is
generally not selected (e.g.
USB)
– RECREATIONAL reading
is out of scope
* Material in this
category is available
for loan to Public
Libraries

7. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation
Acquisitions for 2011-2012
Mitchell Library
– 4,342 LEGAL DEPOSIT &
NSW Government DEPOSIT
– 3,253 PURCHASE
– 819 DONATIONS
State Reference Library
– 9,097 SRL PURCHASE *
– 491 LEGAL DEPOSIT
– 309 DONATIONS *
Total
– 18,011
Introducing Collection Services
* Material in this
category is available
for loan to Public
Libraries
Donations
10%
Legal
Deposit
51%
Purchases
39%
Mitchell Library 2011-2012
Acquisitions
Donations
3%
Legal
Deposit
5%
Purchases
92%
SRL 2011-2012 Acquisitions

8. CDP - Selection –
Acquisition
– Description – Storage & Access - Evaluation
Introducing Collection Services
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2006-07 2007-08 2008-09 2009-10 2010-11 2011-12
Serials
E-resources
Changing collection
expenditure priorities

9. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation
Introducing Collection Services
Published Material
– 60,000+ NEWSPAPER
volumes
– 1,243,700+ MICROFORMS
– 25,100+ RARE books
– 61,600+
MUTLICULTURAL service
items *
– 19,800+ DISABILITY
access service items *
Original Material
– 11+ kms MANUSCRIPTS
– 104,130+ individual or
series sheet MAPS
– 11+ hours of ORAL
HISTORY
– 1,227,700+ PHOTOS or
negatives
– 132,100+ PRINTS and
drawings
Digital Material
– 297 unique DATABASES *
– 350,700+ EBOOKS *
– 49,200+ Full text E-
JOURNALS *
– 9,000+ items archived in
PANDORA *
Source for this page:
http://www.sl.nsw.gov.au/about/publications/annual_reports/2012/slnsw_annual_report_2011-12_collection_additions.pdf
* Material in this category is
available for loan/use to
Public Libraries or registered
borrowers

10. CDP - Selection – Acquisition– Description – Storage & Access - Evaluation
Introducing Collection Services
Collection as an asset
– Collection valued at
$2,142,000,000 (2010)
– Budget expenditure
$5,800,000+ (2011-2012)
– CATALOGUE is the asset
register
– Material is DEPRECIATED
Photo: http://collegeconcourse.com/
Viewed 31 January 2013 1:09 pm

11. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation
Introducing Collection Services
Published material
– NSW GOVERNMENT
material *
– NSW LEGAL DEPOSIT
material *
– Create and edit records on
LIBRARIES AUSTRALIA *
– METADATA quality
framework
– TRAINING in Libraries
Australia and RDA
Photo: http://ephemeraextremus.blogspot.com.au/2009/10/difference-between-aacr-loc-ddc-frbr.html
Viewed 31 January 2013 1:36 pm
* Records are
available for Public
Libraries use

12. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation
Introducing Collection Services
Original Material
– ACMS – Archival
Collection Management
System
– Interlinking records in a
HIERARCHY
– Uses RAD not RDA
–
Pictures, Manuscripts, Maps,
Photographs, Realia
Photo: http://acms.sl.nsw.gov.au/item/itemdetailpaged.aspx?itemid=446830
Viewed 4 February 2013 4:45 pm

13. CDP - Selection – Acquisition – Description– Storage & Access - Evaluation
Introducing Collection Services
eRecords Project
– ~95% of SL printed
materials now have electronic
records
– ~75% maps and
manuscripts materials now
have electronic records
– 1,100,000+ Records
CREATED since the start of
the project
– 2012 target EXCEEDED by
110%
Photo: http://blog.sl.nsw.gov.au/erecords/index.cfm/2011/11/25/the-riches-within
Viewed 31 January 2013 5:01 pm

14. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Macquarie St Storage
– 85 Linear km ONSITE
capacity
– Current space will be full by
2016
Moorebank Repository
– 60 linear km CAPACITY
– 32+ linear km now USED
Digital Storage
– 100 TERABYTES of
storage to support the
Library’s digital collecting
– 1 terabyte can hold about
100,000 copies of the
ENCYCLOPEDIA
BRITANNICA
– 10 terabytes can hold the
entire collection of the
LIBRARY OF CONGRESS
Photo: http://www.barcodelabels.com.au/
Viewed 1 February 2013 9:23 amPhoto:
http://acms.sl.nsw.gov.au/item/itemDetail
Paged.aspx?itemID=31350
Sam Hood
Library Confusion 23 December 1952
Viewed 1 February 2013 9:23 am
Data from: http://www.whatsabyte.com/
Viewed 6 February 2013 10:36 am

15. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Digital Excellence Project
Digitising Our Collections
– $22,400,000 funding over
the next FOUR YEARS then
subsequent funding
– 12,000,000 images or page
views over the next DECADE
– In-demand, fragile and
valuable items digitised
FIRST
Manuscripts – 150,000+ key
historical documents
Photographs, negatives –
500,000+ images
Newspapers - 6,000,000+
pages
Maps – 40,000+ including
subdivision plans
Books, posters ephemera –
including 40,000+ David
Scott Mitchell collection
items
Artworks, portraits, landscape
s – 100,000+ works
Oral history – 10,000+ hours
Photo: http://www.nsla.org.au/newsletters/enews-issue-8-december-2011
Viewed 1 February 2013 2:55 pm
Photo: http://www.powerhousemuseum.com/openhouse/2012/07/mgnsw-digitising-collections-workshop-2/
Viewed 1 February 2013 2:55 pm

16. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Digital Excellence Project
DSM
– 4,500 DAVID SCOTT
MICHELL books to be
digitised in the pilot project in
2013
– Books will be available to
DOWNLOAD and borrow
Digital Excellence Project
WWI Diaries
– 900 WWI DIARIES to be
digitised in the pilot project in
2013
– Diaries and TRANSCRIPTS
will be available to download
Digital Excellence Project
Newspapers
– 59 NSW newspaper titles
accessible via TROVE
– 1,500,000+ pages scheduled
for digitisation this year

17. CDP - Selection – Acquisition – Description – Storage & Access - Evaluation
Introducing Collection Services
Collection Policies
– Collection Development
Policy
– Collection Acquisitions
Policy
– Collection Donations Policy
– Collection Retention and
Withdrawal Policy
Collection Management
– Collection Records
Metadata Framework
– Collection Stock take Policy
– Collection Storage Master
Plan
– Collection Valuation
Framework
– Collection Depreciation
Policy
Projects
– State Library Collection
Management Review
– NSLA Collaborative
Collections
– NSLA Digital Collecting
– ANPLAN
– Digital Excellence Project
– eRecords Project

18. Jerelynn Brown
Manager, Collection Services
Susanne Moir
Coordinator, Bibliographic Access
Alexander Sussman
Coordinator, Collection Development & Acquisitions
Introducing……