Time management” is the process of organizing and planning how to divide your time between specific activities

1. BY: DAMILOLA MAKANJUOLA
FOR : PRESTON HEALTHCARE CONSULTING LTD
DATE 19TH MAY, 2017

2. Outline
•Objectives
•Introduction (Definition /background)
•Why Time Management
•Methods and tools of time management
•Time Management Challenges
•Benefits and importance of Time Management
•Conclusion

3. Objective
•The major aim of this training is for participant to be able to efficiently
and effectively manage our time using different tools and techniques for
organization and individual goals

4. Introduction
The concept of time management started to gain impetus (happen more quickly)
in the 19th century because of many factors:
The advancements in the Industrial Revolution(1760 to 1840) led to a shift from
an agrarian economy to an industrial trade-based economy and raised the need
to manage time well. Success in the new world order depended on the timely
trading of goods.
The development of a postal service, the arrival of the telegraph, and the
subsequent spread of railroads all required precise time keeping and raised the
importance of time-related values of productivity and speed.

5. Introduction
•Stephen Covey Generation of Time Management
•First Generation :Use of Notes and Checklist
•Second Generation: Calendar and appointment books
•Third Generation: The idea of prioritizing, clarifying values and comparing relatives (i.e. setting
goals)
•Fourth Generation: Time management Preserving relationships and accomplishing results
Definition
•Time management” is the process of organizing and planning how to divide your time between
specific activities (mindtools.com)

6. Why Time Management
Time is limited : No matter how you slice it, there are only 24 hours in a day.
 You can accomplish more with less effort When you learn to take control of
your time, you improve your ability to focus. And with increased focus comes
enhanced efficiency.
Reduce stress
Self Discipline
Free Time is necessary

7. Methods / Tools of Time Management
•Activity Log:
An activity Log is a written record of how you
spend your time
Your Activity will help you understand whether or
not you’re doing most important things first. For
instant if you are more energetic and creative in
the mornings
•Activity Log:
How much
Time do you
spend at work
doing things
that don’t
contribute to
your Success ?

8. Methods / Tools of Time Management
•Activity Log: •Activity Log:
How much
Time do you
spend at work
doing things
that don’t
contribute to
your Success ?
Start Date Activity End date Value
24/05/2017 ENGINE REPORT 31/05/2017 High
29/05/2017 Pay salaries 05/05/2017 medium
31/05/2017 Reconciliation 12/06/2017 low
03/06/2017 Champion league final 03/06/2017 Very low

9. Methods / Tools of Time Management
•Time Management Matrix:

10. Methods / Tools of Time Management
•Time Management Matrix:
•I am persuaded
that the essence
of the best
thinking in the
area of time
management
can be captured
in a single
phrase
“Organize and
execute around
priorities?
(Stephen Covey
URGENT NOT URGENT
IMPORTANT 1 2
NOT
IMPORTANT
3 4

11. Methods / Tools of Time Management
•To do list:
These are prioritized lists of all tasks that you need to carry out
By keeping such a list, you make sure that yours task are
written down all in one place so you don’t forget anything
important. And by prioritizing you plan the order in which you
will do them
•Do you often
feel
overwhelmed
by the amount
of work you
have to do or
do you find
yourself
missing
deadlines?

12. Methods / Tools of Time Management
•Action Program:
Some times To-Do List can quickly become overwhelmed
when we take a responsibility for multiple project especially
when we make significant progress in our career and more
responsibility are given to us.
To do list sometimes are not planed, focused action list rather
they are just list of all items we hope to achieve.
•Action
Program are
industrial
strength
versions of To-
Do List, which
incorporate
short, medium
and long terms
goals.

13. Methods / Tools of Time Management
•Valuing your Time:
Do you know how much your time is worth.
Valuing time helps attach worth to give you a psychological
help to the importance of time.
If you work in an industry were clients are billed per hour
then the importance of attaching a value to your time
wouldn’t be ne to you
•It sometimes
important to
attach
monetary
value to your
time, because
it helps you
focus on high
value task.

14. Methods / Tools of Time Management
•Multi Tasking:
Multitasking simply means doing multiple things
simultaneously.
Scenario-You are on the phone with a Supplier, while quietly
typing up notes about previous phone call. As soon as you
drop, a colleague sent you an instant message while you are
trying to copy a file to flash.
•In a world
were the pace
of time is often
frantic, people
who can multi
task are
typically seen
as efficient and
effective.

15. Methods / Tools of Time Management
•Leverage:
Multitasking simply means doing multiple things simultaneously.
Scenario-You are on the phone with a Supplier, while quietly typing
up notes about previous phone call. As soon as you drop, a colleague
sent you an instant message while you are trying to copy a file to
flash.
To lift a an heavy object you have a choice to leverage or not
•By applying
the concept of
leverage to
business and
career success,
you can
accomplish
more.

16. Methods / Tools of Time Management
•Been Organized:
Organization Best practices
Use a notebook
Get organized during the first 15min of your day
Clear your desktop
Create an action area on your desk
The use of tools such as phones and spreadsheet
•Do you waste
more time
during the day
due to
disorganization?
Perhaps you
spend 10
minutes
searching for a
misplaced file .

17. Methods / Tools of Time Management
•The art of Filing:
Best Practices
Avoid saving unnecessary documents
Follow a consistent method of saving your file and folders
Store related documents together
Avoid over filling folders
Make digital copies of paper documents with a scanner
•You owe it to
yourself to file
effectively
however how
boring this
maybe

18. Methods / Tools of Time Management
•Managing Emails Effectively:
Its Monday morning. Dr Ene Ene sits down at her desk she
experiences that familiar sinking sensation in her stomach, she is
not dreading the day ahead of her instead she is dreading her
email inbox!
Rules:
The use of labels
•Two minutes
rule by David
Allen author of
getting things
Done

19. Time Management Challenges
Interruptions :
Unforeseen circumstances:
Lateness
Procrastination
Rules
Analyze and conquer interruption
Put your phone to work
Learn to say know No
Available and unavailable time

20. Benefits /Importance of Time
management
Time Management makes an individual punctual and disciplined:
One learns to work when it is actually required as a result of effective
time management.
One becomes more organized as a result of effective Time Management.
Keeping the things at their proper places minimizes the time which goes
on unnecessary searching of documents, important files, folders,
stationery items and so on. People learn to manage things well as a result
of Time Management

21. Benefits /Importance of Time
management
Effective Time Management boosts an individual’s morale and makes him confident
As a result of Time Management, individuals accomplish tasks within the
stipulated time frame. People who understand the value of time are the ones
who manage to stand apart from the crowd.
Individuals who stick to a time plan are the ones who realize their goals and
objectives within the shortest possible time span. Managing time effectively helps
employees to meet targets way ahead of deadlines and finish off task just when it is
required.

22. Benefits /Importance of Time
management
Better Time Management helps in better planning and eventually better
forecasting. Individuals learn to plan things well and know where exactly they
stand five years from now.
Research says that individuals who accomplish tasks on time are less prone to
stress and anxiety. Remember there is no point in wasting time and blaming
yourself ater. Finish off pending work on time and then you would have ample
time for your friends, relatives and family members.

23. Benefits /Importance of Time
management
Time Management enables an individual to prioritize tasks and activities at
workplace. It is foolish to stay overburdened. Do not accept anything and
everything that comes your way
Time Management helps an individual to adopt a planned approach in life.

24. Conclusion
Time should be kept not as an enemy, but as a companion towards your destined paths.
There's a time for love and romance, for jubilation, and for sorrow. There's a time to relax, and a
time to catch up with the running moments. But what is important is to be in control
of time, no matter how pressured or tight any situation might be.
We have different perceptions regarding this temporal aspect we call time.
But in the end, what is important is to be on time for everything, under the natural conditions of
things, on a normal flow of moments.

25. Conclusion
TIME IS MONEY :
BENJAMIN FRANKLIN

26. THANKYOU