Web Ex Tips N\' Tricks Email Series 2009

WebEx Tips & Tricks - #6: Incorporate Video http://webexeurope.com/tips-tricks/06.php

Turn your web meeting into a video conference. View up to six webcams per meeting.

Steps:

1. Connect your webcam according to the manufacturer's instructions.
2. Log into Cisco WebEx Meeting Center. Select Meeting > Options from the menu bar.
3. Select the Video checkbox and choose Single-point to use only one webcam as the presenter or
Multi-point to share up to six webcams between all meeting participants.
4. Open the video panel by clicking on the Video button. That's it! You're all connected to streaming live
video.

Note:

Multi-point video is only available if this option has been enabled for your site. If this option is unavailable,
contact your site administrator.

Click here to view screenshots

You and up to 5 other attendees can share webcams in a meeting-allowing you to meet face-to-face.
Everyone will need a webcam connected to their computer. You will still need a teleconference or VoIP
connection for audio.

Steps:

1. Send webcam video to a group: Select the Video Panel, then click Send Video.
2. Give an attendee permission to share webcam video. Click on their name in the drop-down list below
the images shared from your camera.
3. In meetings with single-point video, attendees can only send webcam video if the presenter selects their
name from the drop-down list.
4. To stop sending webcam video, click Stop Video.
5. You will see "Not Sending" in the drop-down list below the image from your webcam. Other attendees
will see the "Not Sending" placeholder.

If you have any comments, suggestions or questions about WebEx Meeting Center features, please click here
to submit your ideas.

More Tips 'n' Tricks

1 of 2 7/27/2009 12:06 PM

WebEx Tips & Tricks - #6: Incorporate Video http://webexeurope.com/tips-tricks/06.php

#1: Sharing Content
#2: Collaborate on a document
#3: Record a meeting
#4: Transfer files
#5: Use the whiteboard
#6: Using video

Watch our "How do I...?" 3-minute video tutorials

Visit our support site or Contact a Customer Support specialist: 1-866-863-3903

Sign up for an online class at the WebEx University

©1992-2009
WebEx Communications, Inc.
All rights reserved.

2 of 2 7/27/2009 12:06 PM

http://webexeurope.com/447/edm/edm-02.htm

Dear (First Name),

Your Cisco WebEx site is ready! Log in now.

Site URL: http://abcd.webex.com
User name: name@webex.com
Password: Use the password you specified when you placed your order. (Forgot your password?
Retrieve it here.)

Dive right in.
Start using WebEx to meet online with colleagues right away! It’s easy. Simply click the links below to
learn the basics and start hosting online meetings.

Take the virtual tour How do I...? Quick Start Guide
Join Samantha on a 5-minute Learn to use a single feature in Schedule and run meetings in
tour. She’ll introduce you to each three-minute video tutorial. three quick steps using this
WebEx Meeting Center and Quick Start Guide.
show you how it works. Schedule a Meeting
Share My Desktop
Use Teleconferencing
Use Internet Phone (VoIP)

To view these videos, make
sure pop-ups display in your View Guide
browser.
Take Tour

Manage your account
Visit MyResources 24 hours after receiving this email to access your account information and invoices.
Log in using your site URL, user name, and password.

Questions? Contact:
Service questions 1-866-863-3908 Technical questions http://support.webex.com

© 2009. WebEx Communications, Inc. All rights reserved. Cisco, WebEx, and Cisco WebEx are
registered trademarks or trademarks of Cisco Systems, Inc. and/or its affiliates in the United
States and certain other countries. All other trademarks are the property of their respective

1 of 2 7/27/2009 11:56 AM


owners.

WebEx respects your privacy. http://www.webex.com/webex_privacy.html

This email may be an advertisement or solicitation. If you do not wish to receive marketing
messages from WebEx, please select this link for removal. View WebEx Terms and Conditions.

2 of 2 7/27/2009 11:56 AM


Your WebEx site
Site URL:
Dear (First Name), http://testing123.webex.com

Thank you for choosing Cisco WebEx Meeting Center. User name:
john.smith@webex.com
Your WebEx site will be active soon. Look for a Welcome email
within 30 minutes. This email contains login information and Password:
instructions for using the site. Start, schedule, and manage your you specified this when you
meetings from your WebEx site. placed your order. (If you have
forgotten it, you can retrieve it
Be sure to add onlineorders@webex.com to your address book below.)
now to help ensure you continue getting important email from
WebEx. Retrieve password

Order details
Your confirmation number: S8555421
Meeting Center, Meetings Plus Package

Package includes:
Unlimited online meetings Integrated toll teleconferencing
PC and Mac compatibility 25-person capacity meetings
Free VoIP (internet) conferencing

9 Host(s) @$59/mo/host, prepaid annual plan $6372/year

Toll-Free audio for US/Canada Actual usage will be billed to your credit card
monthly at $0.15/user/minute
Offer details

Total charge for the first billing cycle $6372

Your account will renew automatically on a yearly basis with the same terms.

Billing Information Contact Information
John Smith John Smith
Company Name Company Name
Address 1 Address 1
Address 2 Address 2
City City
ZIP code ZIP code
Country Country

Telephone number Telephone number
Email address

Thank you for choosing WebEx Meeting Center from Cisco. Watch your inbox. Your login information will

1 of 2 7/27/2009 11:55 AM


arrive shortly!

Questions? Contact:

owners.



2 of 2 7/27/2009 11:55 AM

WebEx http://webexeurope.com/tips-tricks/edm/edm-01.htm

If this message is not displaying properly, click here to launch your browser.

Dear {{User}}

Make your Cisco WebEx online meetings more productive with this series of useful tips. Practice
these quick lessons and you’ll be using WebEx Meeting Center like a pro in no time. Look for a
new tip each month to help you make the most of WebEx Meeting Center. Get started right away
with this first one about how to share content.

Share content.
Share documents, applications, and even your entire desktop.

Collaborate on presentations, documents, and spreadsheets

Share the full functionality of your software with others. Pass
control to other attendees so they can work on your
application—even if they don’t have it installed.

Share your desktop and anything on it during a meeting.

Why share content?
Get everyone on the same page. Work on documents and applications in real time with other
participants, and get more done during your meeting.

Next Month: Look for Collaborate on a document in the second of our Tips ‘n’ Tricks series.

From,
Your WebEx Team

© 2009 WebEx Communications, Inc. All rights reserved. WebEx and MediaTone are registered trademarks or trademarks of
Cisco Systems, Inc. and/or its affiliates in the U.S. and certain other countries. Other brands and products are trademarks or
registered trademarks of their respective holders.

WebEx respects your privacy. Privacy policy: http://www.webex.com/webex_privacy.html

1 of 1 7/27/2009 11:57 AM



Dear {{User}}

In Cisco WebEx Tips n’ Tricks #1, you learned how to share your desktop. Now, discover how to
work together on a document with other participants.

Share and edit a document from any application on your
system.

Allow other meeting participants to draw, highlight, or add text
using annotation tools.

Pass control to other meeting participants.

Why collaborate on documents?
Work together in real time with other attendees to make online meetings more productive. Capture
everyone’s feedback instantly, and save time by consolidating ideas and getting consensus from
the group all at once, then make agreed-upon changes.

Next Month: Look for Record a meeting, the third instalment of Cisco WebEx Tips n’ Tricks.

From,
Your WebEx Team



1 of 1 7/27/2009 11:59 AM



Dear {{User}}

Record a meeting with Cisco WebEx Network Based Recording and save it for later. Whether you
keep a record of a meeting for archival purposes or for later on-demand playback, this is a handy
feature. Click the button below to learn how to:

Record a meeting - complete with audio--to share with people
who didn’t attend.

Email your recording to people who didn’t attend your online
meeting.

Why record a meeting?
Keep documentation of your meeting for archival purposes, or have a copy available for
participants who were unable to attend. Make sure everyone is on the same page and is aware of
what took place at the meeting.

Look for Cisco WebEx Tips n’ Tricks #4 next month: Transfer files.

From,
Your WebEx Team



1 of 1 7/27/2009 12:00 PM



Dear {{User}}

Did you know that you can send files for attendees to download during your meeting? Do it in a
matter of seconds – file size is no problem.

Share content easily and immediately with everyone in your
meeting. Send documents, photos, even video—in a secure
environment.

Why transfer files?
Avoid the hassle and security risks of emailing large files. Take advantage of the security built into
Cisco WebEx Meeting Center. Send it in real time and be sure that everyone gets your file.

Look for Cisco Tips ‘n Tricks #5 next month: Use the whiteboard.

From,
Your WebEx Team



1 of 1 7/27/2009 12:02 PM



Dear {{User}}

Consolidate your ideas quickly and efficiently. Use the whiteboard feature included with Cisco
WebEx Meeting Center.

Whiteboard ideas and notes during a WebEx meeting session.

Allow other participants to collaborate on the whiteboard.

Why use the whiteboard?
Collaborate informally. Brainstorm or take notes. The whiteboard acts just like a conventional
whiteboard or flip pad. Give everyone in your meeting the chance to write on the board and
collaborate in real time, then save it for future reference.

Look for Cisco WebEx Tips n’ Tricks #6 next month: Incorporate video.

From,
Your WebEx Team



1 of 1 7/27/2009 12:04 PM



Dear {{User}}

In the last of the Tips n Tricks series, you will see how to set up your webcams and meet face to
face-in real time-across the hall or across continents.

Turn your online meeting into a video conference. Did you know
Cisco WebEx Meeting Center supports up to six webcams per
meeting?

Why use video?
Boost the interactivity of your WebEx meetings with video. All you need is a webcam to add a
face-to-face dimension to your online meeting. Connect more meaningfully with other attendees,
and add the personal touch by allowing your audience to see you.

Continue learning.
Keep exploring WebEx Meeting Center to boost productivity and get creative. Let WebEx Meeting
Center enrich your online collaboration experience.

Remember to check out the 3-minute "How Do I...?" video tutorials to quickly master an individual
feature.

Want more in-depth training?
Enroll in free online classes at WebEx University.

If you have any comments, suggestions or questions about WebEx Meeting Center features,
please click here to submit your ideas.

From,
Your WebEx Team



1 of 1 7/27/2009 12:05 PM

WebEx Tips & Tricks - #1: 3 ways to share content http://webexeurope.com/tips-tricks/index.php

Bring a presentation, spreadsheet, or any PDF into the meeting for everyone to see. Make changes to the
document in real time using the Annotation tools.

Choose the Annotation Tools and everyone in the meeting can collaborate in real time. Interact with the
document. Mark up changes. Make suggestions.

Steps:

1. Click on Share in the top navigation and select Presentation or Document.

Allow anyone in the meeting to access all the application functions during your session.

Meeting participants can to see the changes you make. You can even pass control to someone else to edit the
file in real time.

Share only what you want your participants to see. Share an application, and the rest of the desktop is not
visible to anyone else.

Steps:

1. Click on Share in the top navigation and select Application.

Share your entire desktop and everything on it during a meeting. Switch between programs easily and allow
all participants to take advantage of full meeting functionality.

Protect sensitive information. Be sure to disable instant messaging and email alerts while sharing your
desktop. Your WebEx meeting chat and other panels are not visible to attendees.

Steps:

1. Choose Share in the top navigation and select Desktop.


1 of 2 7/27/2009 11:58 AM

WebEx Tips & Tricks - #1: 3 ways to share content http://webexeurope.com/tips-tricks/index.php


#1: Sharing Content
#4: Transfer files
#6: Using video




©1992-2009

2 of 2 7/27/2009 11:58 AM

WebEx Tips & Tricks - #3: Record a meeting http://webexeurope.com/tips-tricks/03.php

1 of 3 7/27/2009 12:01 PM


Steps:

1. Click on Meeting in the top navigation panel, then select Recorder Settings > Record on Server.
2. Choose Start Recording from the Meeting drop-down menu.
3. Once a connection is established, the Recorder Panel will appear and the recording will begin.
4. Select Stop to end the recording — the Recorder Panel will disappear.


Email your recording to anyone.

Steps:

1. Find the recorded meeting on your WebEx site. Select the My WebEx tab, navigate to My Files in the
left bar, then go to the My Recordings tab.
2. Click on the meeting title under Topic.

Tip:

Password-protect your recording for additional security. Click the Modify button, enter a password and click
Save.

Send recipients an email containing a link to the recording.

Choose the Send Email button. Enter the recipients’ email addresses. Add a message and Send.




#1: Sharing Content
#4: Transfer files
#6: Using video


2 of 3 7/27/2009 12:01 PM

WebEx Tips & Tricks - #4: Transfer files http://webexeurope.com/tips-tricks/04.php

Send any file—regardless of size—for participants to download during the meeting. Avoid the hassle and
security risks involved with sending large presentations. Send it in real time, securely, right through Cisco
WebEx Meeting Center.

Steps:

1. From the File menu, select Transfer.
2. Click on the Share File button and select the file you want to transfer.
3. Tell attendees to look for the transfer window on their screen, click on the file, and then select
Download File.




#1: Sharing Content
#4: Transfer files
#6: Using video




1 of 2 7/27/2009 12:03 PM

WebEx Tips & Tricks - #4: Transfer files http://webexeurope.com/tips-tricks/04.php

©1992-2009

2 of 2 7/27/2009 12:03 PM


Dear (First Name),

Congratulations on becoming a Cisco WebEx Meeting Center host. Now, schedule and run online
meetings with anyone, anywhere. Share ideas, documents, presentations-even your entire desktop.

You should have recently received an email containing your WebEx account login details. If you don't
have this email, no problem-you can still retrieve your user name and password. Click here.

Get Started
Get to know WebEx Meeting Center. Take a look at the links below so you can learn the basics and start
hosting online meetings right away.

Schedule a WebEx meeting
1. Go to test.com and click Log in.
2. Enter your user name and password.
3. Click Schedule Meeting (It's under Host Meetings in the left navigation bar.)
4. Enter the meeting details and click Schedule Meeting.

Take a Virtual Tour How do I...? Get Started
Join Samantha for a 5-minute These video tutorials show you Schedule and run meetings in
tour. She'll introduce you to how to use a single function in three quick steps using this
WebEx Meeting Center and just three minutes. Learn how to: Quick Start Guide.
show you how it works.
Schedule a Meeting
Share My Desktop
Use Teleconferencing
Use Internet Phone (VoIP)

To view the videos, make sure View Guide
pop-ups display in your browser.
Take Tour

Schedule a meeting right from your applications.
Schedule WebEx meetings from Microsoft® Outlook®, Microsoft Office® applications, popular instant
messaging applications, IBM® Lotus Notes® or right from your desktop. Get the Productivity Tools here:

» Log in to your WebEx site.
» Select My WebEx from the top navigation, then Productivity Tools on the left.
» Download and install.

Watch your inbox!

1 of 2 7/27/2009 11:53 AM


Look for more information soon. You'll learn how to:

Transfer a file to attendees Use the Whiteboard
Record a meeting Hold a videoconference

Questions? Contact Us!

Forgot your WebEx password? Retrieve it.

owners.



2 of 2 7/27/2009 11:53 AM

Web Ex Tips N\' Tricks Email Series 2009

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