5th Content Providers Community Call

@openaire_eu
5th Community Call
OpenAIRE content providers managers
DSpace-CRIS for OpenAIRE: implementation of the CRIS guidelines and beyond
01/04/2020

1) OpenAIRE Provide updates
 Brand new User Interface of the Dashboard
2) Main topic for discussion
 DSpace-CRIS for OpenAIRE
- Implementation of the CRIS guidelines and beyond
3) Questions & comments (please share your use cases, issues)
AGENDA:
Notes & Agenda ⇨ https://bit.ly/2rTgJwy
www.openaire.eu/provide-community-calls

OpenAIRE PROVIDE – recent news & reminders
Good news!!! Brand new
User Interface of the Dashboard
Finnaly… Validator for CRIS
almost ready
User Board! Help us to
improve!
Contact: pedroprincipe@sdum.uminho.pt
Run user tests in April (15-30)
New version to be
released in production
on April 7th

New version to be
released in production
on April 7th

https://beta.provide.openaire.eu
Closer to users' needs
Discover the Provide functionalities
in a more friendly interaction.

@openaire_eu
DSpace-CRIS for OpenAIRE:
Implementation of the CRIS
guidelines and beyond
Andrea Bollini (1) ,Susanna Mornati (1), Andreas Czerniak (2)
(1) 4Science, (2) Bielefeld University Library
Community Call | 01 APR 2020

@openaire_eu
- Introduction
- CRIS-CERIF
- Implementation of Guidelines in DSpace-CRIS
- Pilots
- Conclusion / lessons learnt
Topics

OpenAIRE Guidelines for CRIS Managers
● Evolution of the standard:
○ v.1.0 (June 2015), https://doi.org/10.5281/zenodo.17065
● Old-style CERIF-XML, a 1:1 mapping from the CERIF data model
○ v.1.1.0 (June 2018), https://doi.org/10.5281/zenodo.1298650
■ Updated CERIF-XML
■ Vocabularies aligned with the other OpenAIRE Guidelines
○ v.1.1.1 (December 2018), https://doi.org/10.5281/zenodo.2316420
■ Minor extensions
■ E.g. added DAI as person identifier
■ Documentation improvements

Why DSpace?
● DSpace is the most popular free open source Digital
Asset Management System in the world,
○ used for Institutional Repositories to manage
publications, …
● DSpace-CRIS is an extended version of DSpace
providing an Open Source CRIS solution since many
years with an established user base
The main objectives of this implementation are
● realize the implementation of the latest OpenAIRE Guidelines for CRIS Managers in
DSpace-CRIS
● enable DSpace-CRIS platforms to expose research information to OpenAIRE

CRIS-CERIF
● A profile of the CERIF XML format, covering the entities: publications, patents,
products, orgunits, people, projects, events, equipments
● Based on existing vocabularies from COAR, MediaTypes
● Data as rich as possible: institutions can use it also if they do not implement all the
entities. It aims to provide a wider level of interoperability with OpenAIRE than the
other guidelines
● Each record is self-contained in a way that is convenient for most use cases. This
solves the complexity and performance issues raised against the first version of the
guidelines and the “standard CERIF”

Implementation in DSpace-CRIS
● Improved out-of-box configuration to match the OpenAIRE information space
(entities, recommended attributes, vocabularies)
● Public CRIS Objects are included in the OAI core, it is possible to add additional
filters
● Embed linked objects’ key information in the OAI document
● Default mapping compliant with the CRIS guidelines
● Available for DSpace-CRIS 5, 6 and the ongoing version 7 in the official GitHub
branches https://github.com/4Science/DSpace

Diagram of the DSpace-CRIS OAICommunity
Collection
Item
- metadata
- bitstreams
Researcher Profiles
OrgUnits
Projects
Dynamic Objects
- Events
- Journals
- Equipments
- ...
OAI Document (XOAI format)
- metadata
- bitstream info
- hierarchic metadata
(ternary relations)
- embedded linked
objects
- dynamically generated
metadata: cerif type
OAI-Sets
Virtual set based
on query (cerif
entity type)
XSL to produce
openaire_cerif
templace for each
entity type
/oai/openairecris
CRIS guidelines v1.1.1

Some examples
Official DSpace-CRIS Demo: https://dspace-
cris.4science.cloud/
OpenAIRE CRIS OAI-PMH Endpoint:
https://dspace-
cris.4science.cloud/oai/openairecris?verb=Identify

Example #1
Publication
Project
Person
OrgUnit
Funding

Example #1 - OAI records
Publication https://dspace-
cris.4science.cloud/oai/openairecris?verb=GetRecord&metadataPrefix=oai_cerif_openaire&identifier=oai:dspa
ce-cris.4science.cloud:Publications/123456789/7
Person
https://dspace-
ce-cris.4science.cloud:Persons/797a27d6-f2a1-4cf1-8b2d-c25f79de742a
OrgUnit
https://dspace-
ce-cris.4science.cloud:OrgUnits/8a17cae0-242a-4154-8bd6-6ea16ae1fe32
Project
https://dspace-
ce-cris.4science.cloud:Projects/e9ed438e-c7f7-4a18-95e5-3f635ea65fee

Example #1 - Publication

Example #1 - Person data embedded in the
publication record

Example #1 - Project data embedded in the
publication record

Example #1 - Person record

Example #2
Product
Project
Equipment

Project
https://dspace-
ce-cris.4science.cloud:Projects/c94919f7-8030-4a4b-85fb-1cd2700443a2
Equipment
https://dspace-
ce-cris.4science.cloud:Equipments/a4282443-c195-4340-9fb8-3d4470f8b769
Dataset (Product)
https://dspace-
ce-cris.4science.cloud:Products/123456789/8

Pilot Institutions
TUHH, Hamburg University of Technology (TORE). Rollout of the development in
production not yet done as there are some minor challenges with local customization
CUT, Cyprus University of Technology (KTI∑I∑). In production:
https://ktisis.cut.ac.cy/oai/openairecris?verb=Identify
University of Trieste (OpenStarTS). In production:
https://www.openstarts.units.it/dspace-oai/openairecris?verb=Identify
the endpoint is harvested by the Italian Regional Portal UnityFVG (also built with DSpace-
CRIS) to aggregate data from three different Universities in Friuli-Venezia-Giulia

Pilot at TUHH, Hamburg University of Technology
● Challenges
○ Customized Entity Structure
(for example Multilingual
entities, new fields, ...)
○ Missing some records in OAI-
PMH
● Benefits
○ Exposing the entities via OAI-
PMH, for example for
OpenAire might improve the
scope of TORE and the
visibility in the scientific
community
○ Being up to date and using
standards
Entity # in
OAI
# in
TORE
Researchers /
Persons
5206 5770
(5215
public)
Institutes /
OrganisationalU
nits
170 176
(171
public)
TORE - TUHH Open Research https://tore.tuhh.de
Slide from EUROCRIS STRATEGIC MEMBERSHIP MEETING, 18-20 Nov 2019 University of Münster, Germany

Pilot at CUT, Cyprus University of Technology
Cyprus University of Technology research and academic staff is involved in
248 Projects with a total funding over than 40 million Euros. The biggest
challenge for the Cyprus University of Technology is how to store,
manage, and disseminate all the research output and research activities of
the university.
● The benefits of the pilot for the university:
○ All research output founded by European Research Projects under the FP7 and
H2020 are stored in KTISIS and imported in the OpenAIRE portal
○ Researchers and general public have free access to research results of the CUT.
○ Administrative bodies have direct access in bibliometric information, statistics and
metrics related with research activity of the university.

Pilot at the University of Trieste
More than 10 years experience with DSpace software
In 2015 “migrated” to DSpaceCRIS and implemented (with the 4Science support)
the OAI-CERIF (using first CRIS Guidelines) for UnityFVG interoperability
● challenges
- harmonize and standardize all our 10 years “old” metadata to the new standard
(ex :COAR Resource Type Genres)
- test&use the OpenAIRE validator (not present with previous version)
● benefits
- expose all our Researcher Profiles, Organizational Units, Projects, Events, Journals,
DataSets on OpenAIRE (previously incomplete Entities, Relations, Attributes)
- Use the last OAI-CERIF for interoperability between our CRIS systems and the
UnityFVG Research Portal
openstarts.units.it research.unityfvg.it

DSpace-CRIS and OpenAIRE
In addition to the presented implementation of the CRIS guidelines, it is important to
note the following feature available out-of-box in DSpace-CRIS to improve the
integration with OpenAIRE
● Support for the OpenAIRE guidelines for Literature Repository v3 and v4 coming
soon (see https://wiki.lyrasis.org/display/DSPACE/OpenAIRE+Literature+v.4)
● Support for the OpenAIRE guidelines for DataArchive v2 (based on Datacite v4)
● Use of the OpenAIRE Project Database as authority during the submission
● OpenAIRE Statistics plugin included in the official distribution
Documentation: https://wiki.lyrasis.org/display/DSPACECRIS/OpenAIRE+Integration

Registration of CRIS
● OpenAIRE Registration UI
● Way to integrate your CRIS system and become one of the first CRIS members
○ send a email to: openaire-helpdesk@uni-bielefeld.de with
Name of the CRIS; base URL ; Sets (Entities) to be harvested

Registration of CRIS
● Uniform way for registering a Current
Research Information System with euroCRIS
○ in the collaborative partnership
○ Directory of CRIS Systems (DRIS)
https://dspacecris.eurocris.org/cris/explore/dris

Lessons learned / Conclusion
● The implementation and the pilot phase have highlighted minor ambiguities,
typos, and limitations of the guidelines, a revised version is expected.
● Since Dec. 2019, DSpace-CRIS supports the OpenAIRE CRIS-CERIF
Guidelines v1.1 and OpenAIRE can harvest rich research information from these
end-points.
● OpenAIRE handle and enriches the data and could send relevant information to
the CRIS Managers via the Broker.
● DSpace-CRIS is freely available under the ‘New BSD license’.

Feedback channels
● for Guidelines for CRIS Managers
○ by google document without authorizations:
https://docs.google.com/document/d/1BkkO3ysr5Pmsqt7kZ118ZxBv1wE9
Md3TYvp9vtUUV-c/edit
○ by sending an e-mail: guidelines@openaire.eu
○ by GitHub: https://github.com/openaire/guidelines-cris-managers/issues
● for DSpace-CRIS implementation
○ by GitHub: https://github.com/4Science/DSpace/issues

time for Q & A

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Thank you!
Andreas Czerniak (UNIBI), openaire-helpdesk@uni-bielefeld.de
Andrea Bollini (4Science), Andrea.Bollini@4science.it
Pedro Príncipe (UMINHO), pedroprincipe@sdum.uminho.pt

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