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Orange County Arts Commission Arts Grants 2017

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Information and tips for Orange County Arts Grants

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Orange County Arts Commission Arts Grants 2017

  1. 1. 2017 ARTS GRANTS Guidelines & Information
  2. 2. ABOUT OUR GRANTS • Funded by North Carolina Arts Council Grassroots Program and Orange County Board of County Commissioners. NEW  One annual cycle! • Projects during 2017-18 FISCAL year (July 1, 2017 – June 30, 2018) • All grant applications due Friday, June 2 • Awardees notified no later than August 1 • Fiscal Year 2016-17 Funds: approximately $60k NEW  No caps on funding requests • Suggested request range: $500 - $3,000
  3. 3. OCAC GRANTS • Grassroots Program Grants Funded by the NC Arts Council (NCAC) and Orange County, these grants fund arts programs, projects, and services through area nonprofits, schools, and municipal organizations. • Artist Project Grants Funded by Orange County, these grants fund individual artist projects that positively benefit the greater community. NEW  Two grant categories instead of five!
  4. 4. ELIGIBILITY All projects must take place in Orange County. Projects must take place between July 1, 2017 – June 30, 2018. Only complete applications received by 5pm on June 2 will be considered. ALL GRANTS NEW  Incomplete applications will be removed from applicant pool 
  5. 5. ELIGIBILITY GRASSROOTS PROGRAM GRANTS Nonprofit organizations OR groups sponsored by nonprofit organizations (fiscal agent) Public or private schools in Orange County; parent/ teacher organizations for Orange County schools. Multiple schools may apply together for larger grants. Municipal organizations Must have been in operation for one year Do not receive general support funds through NCAC
  6. 6. ELIGIBILITY ARTIST PROJECT GRANTS Professional artists coordinating art programs or projects within Orange County (artist does not have to be an Orange County resident) Must have a positive impact on the greater community
  7. 7. • Matching Requirement • One-to-one cash match encouraged REQUIREMENTS • Reporting Requirements • Final report to Orange County Arts Commission (August, 2018) • Thank you letters to Commissioners & Legislators encouraged • Orange County Arts Commission: Logo This project was supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources. • NC Arts Council Recognition: Logo and Credit Line
  8. 8. • Program expenses such as professional artists’ fees and travel, space rental, advertising, marketing and publicity, website and electronic media, scripts, costumes, sets, props, music and theater equipment rental. • Operating expenses for qualified arts organizations not already receiving operating support from the N.C. Arts Council. These can include salaries, office supplies, printing, postage, rent, utilities, insurance and equipment rental. WHAT THE GRANTS WILL FUND GRASSROOTS PROGRAM GRANTS
  9. 9. • Program expenses such as professional artists’ fees and travel, space rental, advertising, marketing and publicity, website/electronic media, scripts, costumes, sets, props, equipment rental/purchase. WHAT THE GRANTS WILL FUND ARTIST PROJECT GRANTS • Artist’s travel and training expenses for professional development opportunities that will have a positive impact on the residents of Orange County through future programs • Supplies needed for an artist project that will have a positive impact on the residents of Orange County through future programs.
  11. 11. APPLICATION Fillable/printable PDF or Word doc at www.artsorange.org/grants
  12. 12. APPLICATION Grassroots Apps: Includes current year, last year and next year’s organizational financials (attach and enter totals) Part 1: Applicant Info NEW  No DUNS 
  13. 13. APPLICATION Part 2: Project Info Schools: Indicate whether or not you are booking your program through The ArtsCenter’s Arts in Schools Program.
  14. 14. APPLICATION Part 2: Narrative Narrative: WHO is the project going to serve? BE SPECIFIC! EXAMPLE: “We expect participation of 20 adults and 300 middle-school children, approximately 64% Caucasian and 46% African American.” *SCHOOLS: BE SURE TO INCLUDE FRL %* HOW will it serve the targeted audience? EXAMPLE: “Each art camp student will engage in a rotating schedule of visual and performing arts classes. This includes 20 hours a week of instruction, with 10 hours of sculpture, drawing and painting and 10 hours of dance, theatre and musical instruction.”
  15. 15. APPLICATION Part 2: Narrative Narrative: WHO is involved? •How were artists/instructors chosen (include credentials) •Rate of Payment •If the artists have not been chosen yet, describe the process for choosing artists. *BE SURE TO INCLUDE PAYMENT TO MULTICULTURAL ARTISTS!* Is this a well thought-out plan that is likely to SUCCEED? •How the project will be publicized and promoted? •How will the project be evaluated? BREVITY is your friend! Stick to the facts; avoid flowery language and over-use of adjectives.
  16. 16. APPLICATION Part 2: Budget Budget Requested Amount + Matching Funds = Total Expense Total Expense = Total Income You MUST fill in the provided budget sheet. Make sure your attached budget matches the worksheet! More detailed the better!
  17. 17. APPLICATION Part 3: Checklist One hardcopy required, no staples or binding (NO ELECTRONIC COPY REQUIRED) Electronic work samples ok Don’t dilute your application with too many work samples!
  18. 18. APPLICATION Part 4: Certification Must include to be considered! Need project director AND authorizing official signatures.
  19. 19. Applications must be received by (NOT postmarked by) Friday, June 2 at 5pm (earlier the better!) Mail: Drop-off: Orange County Arts Commission Orange County Arts Commission P.O. Box 8181 200 S. Cameron St. Hillsborough, NC 27278 Hillsborough, NC 27278 WHERE & WHEN to submit your application
  20. 20. • Orange County Arts Commission Advisory Board reviews each grant • Board must base funding decisions on the quality of the grant application, not on their relationship with, or knowledge of, the organization • Panelists review each grant application and score applications on specific criteria HOW APPLICATIONS ARE EVALUATED
  21. 21. • Artistic quality of the proposed project • Community impact of project or program • Ability to plan and implement project • Grassroots Apps: Stability and fiscal responsibility of the organization • Artist Apps: Evidence that project shows planning and cooperation between applicant and local organizations • Artist Apps: Proof of community support and responsiveness to community needs, such as letters of support HOW APPLICATIONS ARE EVALUATED Considerations…
  22. 22. 1st Priority: Arts organizations like symphonies, galleries, theaters, art guilds, choral societies, dance companies and music presenters that are not receiving any other funding through the N.C. Arts Council. PRIORITIES FOR FUNDING 2nd Priority: Arts learning and Arts in Education programs conducted by qualified artists. 3rd Priority: Civic, municipal or community-based organizations providing quality art experiences for the greater community. For Grassroots Applications
  23. 23. • Grant Contract • Final report with • Audience numbers • Audience demographics • Demonstrated use of NC Arts Council logo and credit line and OCAC logo on promotional materials and programs • NOTE: Late final reports=no funding next grant cycle • Willingness to participate in activities that showcase your project, or contribute to the betterment of the arts community of Orange County. IF YOU GET FUNDED… EXAMPLE: Demonstration at a Board of County Commissioner’s meeting, or participation in Americans for the Arts’ Arts & Economic Prosperity Survey
  24. 24. Q: Is there a limit on how much funding I can ask for? F.A.Q.’s A: Technically, no. However, there is a finite pool of funds and Orange County has 177 arts and cultural organizations plus artists who may apply for funding. We want to fund as many high-quality arts programs as possible. We recommend your requests range from $500-$3,000. Q: I need funding for multiple projects or programs. Should I compile all requests into one application, or submit multiple applications? A: For the sake of clarity, we would prefer for you to submit one application per program. Be as clear as possible with your request; we never want the grants panel to ask, “What exactly are they asking for?”
  25. 25. Q: I received a grant last cycle. Can I apply again this cycle? F.A.Q.’s A: Yes, unless you have not yet submitted a prior cycle’s report that is past due, or you failed to execute a formerly funded program. If this is case, please contact us at 919-245-2335. Q: I forgot a portion of my application. Will it still be considered? A: No. Out of fairness to applicants having submitted complete applications, incomplete applications will not be considered. We understand mistakes happen, and encourage you to submit your application at least one week in advance in order for us to review your application. Our overall goal is to have a competitive grant program, and we will do everything in our power to help you submit a stellar application – but please allow us time to do so!
  26. 26. Q: What are the main tips you can offer to help me submit a great application? F.A.Q.’s A: First, understand the purpose of the N.C. Arts Council Grassroots Arts Program: to ensure that every citizen has access to quality arts experiences. Your grant should help fulfill this goal, either through programming or through operational support that allows your arts organization to serve the public. Second, be clear and concise. A grant application is never a place for flowery language. In addition, don’t water down your application with tons of work samples; rather, include several of the highest quality examples. Quality is much more important than quantity! Third, try new things. Except for a few rare occasions, the OCAC board prefers to fund new, innovative projects each year rather than the same project multiple times or in multiple forms.
  27. 27. Q: Can I request grant funds for operating expenses? F.A.Q.’s A: Yes, if you are an arts organization. Q: Can I request funds for scholarships for our classes or camps? A: No. While we understand there are costs associated with your educational programs, often times these costs are subjective and hard to determine. Our grants should cover the hard costs of your programs or organization, rather than offset revenue. A more ideal situation would be to request funding to cover the salary of your instructor. For Grassroots Applications
  28. 28. Q: What role does multicultural programming play in your grant decisions? F.A.Q.’s A: The N.C. Arts Council requires Orange County to use at least 23% of grant funds to support multicultural programs. Note that this is reference to who is being hired, not the population being served. Priority will be given to programs hiring high quality artists that are African American, Asian American, Latino, or Native American. Q: How do I find high quality artists, performers or instructors for my arts program? A: Several organizations can help you find performers, including the OCAC. Local schools are encouraged to work with The ArtsCenter’s Arts in Education/School Show Series Program to secure high quality, vetted, performers. Other resources include Durham Arts Council’s CAPS Program, and United Arts Council of Raleigh & Wake County’s Artists in Schools Program. For Grassroots Applications
  29. 29. Q: Can I use this grant for equipment, supplies or professional development opportunities? F.A.Q.’s A: It depends. Our Artist Project Grants are intended to allow artists to practice their craft in a way that positively benefits the community. If your equipment, supplies, or training are going to result in a positive experience for the community, then they would be eligible. If your equipment, supplies, or training are for the sole purpose of advancing your arts career, then this probably isn’t the right grant (however, we do offer the Emerging Artist Grant Program that IS for this purpose). We know this is confusing, and welcome you to bounce ideas off us. Just give us a call at 919-245-2335 or email kmurray@orangecountync.gov. For Artist Project Applications
  30. 30. Q: What are some examples of prior funded artist projects? F.A.Q.’s • Fall, 2016: Carter Hubbard received a $1,000 grant to pay artist fees for collaborators on the Florafitti placemaking project in Chapel Hill. • Fall, 2016: Francesca Talenti received a $1,000 grant to pay actors’ fees for an upcoming free public theater performance along the Riverwalk in Hillsborough. • Spring, 2016: Jeanette Brossart received a $1,000 grant to attend Lincoln Center’s Teaching Artist Lab and Summer Forum, and then hosted a free training course upon her return. • Spring, 2016: Sheila Kerrigan received a $1,000 grant to cover expenses associated with hosting two artist residences at Orange County Senior Centers. • Spring, 2016: Mary Carter Taub received a $1,000 grant for supplies needed for a mural project at a local school. For Artist Project Applications
  31. 31. Need help? Have questions? Confused? Katie Murray, Director Orange County Arts Commission kmurray@orangecountync.gov 919-245-2335 Address: 200 S. Cameron St., Hillsborough QUESTIONS?