Accelerated Microsoft Project course emphasizing project schedules and tracking. Does not go into resources in depth.

1. PRJ101A – Project 2013
Accelerated
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2. PRJ101x Project Accelerated
 Introduction (s)
 Facilities
 Course Packet (May vary by course and class)
– Student Questionnaire
– Collaterals (Maps, Catalog, Etc.)
– Comprehensive ILT Manual
– Evaluation form
– Training certificate

3. PRJ101A – Project 2013 Accelerated
 Based on courseware from Logical
Operations
 Emphasis on creating and tracking
schedules
 Does not go into resources in depth
 Consists of…
– PRJ101X – Most topics except resources
– PRJ102I – Selected topics

4. 4

5. PRJ101x – Project 2013
Basic
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949-489-1472

6. Project 2013: Basic
1. Getting started
2. Tasks
3. Task scheduling
4. Resource management
5. Views and tables
6. Filters, groups, and sorting
7. Finalizing the task plan

7. GETTING STARTED
Topic 1

8. Project constraints

9. Links between project phases
Initial
phase
Planning
phase
Close-out
phase
Implementation
phase
Monitoring
phase
Initiating
tasks
Planning
tasks
Executing
tasks
Monitoring
tasks
Closing
tasks
Controlling phases and communication

10. Typical project management tasks
Project management tasks
Planning tasks
Monitoring and
tracking tasks
Build the plan
Fine-tune the plan
Link tasks
Assign resources and costs
Set a project start date
Enter task names and duration
Set a baseline
Communicate with the team
Enter actuals
Track variance
Adjust the schedule
Print reports

11. Gantt Chart view

12. A task list in Gantt Chart view

13. Resource Sheet view

14. The Project 2013 interface

15. Backstage view

16. A sample file in Gantt Chart view

17. Open a Project file
1. Click the File tab and click Open
2. Navigate to and select the Project file
that you want to open
3. Click Open (or double-click the file)

18. Set the project start date
1. Click the Project tab
2. In the Properties group, click Project
Information
Today’s date is the default project
start date
3. To set a different start date, click the
arrow in the Start date field and
select a date from the calendar

19. Project Information dialog box

20. Define project properties
1. Click the File tab and click Info
2. In the right pane, click Project
Information and choose Advanced
Properties
3. Enter values on the Summary tab
and click OK

21. Save a new project file
1. On the Quick Access toolbar, click
the Save button (or press Ctrl+S)
2. In the Save As dialog box, navigate
to the location where you want to
save the project file
3. Enter a file name
4. Click Save (or press Enter)

22. TASKS
Topic 2

23. User-controlled scheduling
 The default task scheduling mode is manual
 In manual scheduling mode, Project does
not automatically calculate the schedule as
you build task relationships
 You can plug in general project information
instead of actual details
 Switch to automatic scheduling later to take
advantage of Project’s scheduling engine

24. Change default scheduling mode
1. Click the File tab
2. Click Options to open the Project
Options dialog box
3. Click Schedule
4. From the “Scheduling options for this
project” list, select All New Projects
5. From the “New tasks created” list,
select Auto Scheduled
6. Click OK

25. Add tasks to a task list
1. In the Task Name column, select the
cell below the location where you
want to insert the task
2. On the Task tab, click Insert Task
(Or right-click the cell below where
you want to insert the task and
choose Insert Task)
3. Type the task information in the new
row

26. Delete tasks
 Right-click the task and choose
Delete Task
 Select the row and press Delete

27. Cut and paste a task
1. Click a row number to select the row
2. Click Cut
3. Click the row number below where
you want to insert the cut task
4. Click Paste

28. Drag selected tasks
1. Click the row number to select the
row, or drag across row numbers to
select sequential tasks
2. Drag the selected rows to a new
position in the task list

29. Create a project summary task
1. Click the Format tab
2. Check Project Summary Task
3. To rename the project summary task,
select the name and type a new
name

30. Summary tasks

31. WBS with some hidden subtasks

32. Convert a task into a milestone
1. In the Sheet pane, double-click the
task to open the Task Information
dialog box
2. Click the Advanced tab
3. Enter 0 as the task duration, and
check “Mark task as milestone”
4. Click OK

33. TASK SCHEDULING
Topic 3

34. When you link tasks:
 Project automatically applies a Finish-
to-Start task dependency
 The start of the second task depends
on the completion of the first task

35. Linking tasks
1. Select the tasks
2. On the Task tab, click the Link Tasks
button
Or:
1. Select the tasks
2. Press Ctrl+F2

36. Change a task’s predecessor
1. In the Sheet pane, double-click the
task whose predecessor you want to
change
2. Click the Predecessors tab
3. In the ID column, enter the task ID of
the task that you want to set as the
predecessor
4. Click OK

37. Lag time
 A delay that adds time after the
completion of a task
 Example: “Install trim”
– If you add lag time to its predecessor,
“Paint,” the paint will have time to dry
before the trim installation begins
Lead time
 The overlap between dependent tasks
(when a task can start before its
predecessor finishes)

38. Apply lead time or lag time
1. Double-click a task in the Sheet pane
2. Click the Predecessors tab
3. To apply lag time, enter a positive
value in the Lag field for the
predecessor
To apply lead time, enter a negative
value
4. Click OK

39. Insert a recurring task
1. In the Task Name field, select the cell
below where you want to insert the task
2. Click the Task arrow and choose Recurring
Task
3. Enter a name for the recurring task
4. Enter the duration
5. Select a time interval
6. Enter the dates across which the recurring
task will occur
7. Select a calendar for scheduling the task
8. Click OK

40. Nodes in Network Diagram view

41. Dependencies
Dependency Gantt bar example Description
Finish-to-Start (FS) Task B cannot start
unless Task A is finished.
Start-to-Start (SS) Task B cannot start
unless Task A starts.
Finish-to-Finish
(FF)
Task B cannot finish
unless Task A is finished.
Start-to-Finish (SF) Task B cannot finish
unless Task A starts.

42. Task Dependency dialog box

43. Task types
Type Description
Fixed Duration Has a constant time value
Fixed Work Has a constant value for
the total work to be
performed
Fixed Unit Has a constant quantity or
units-of-resource value

44. Task constraints
Constraint Description
As Late As Possible Schedules a task to start
as late as possible
As Soon As Possible Schedules a task to begin
as early as possible
Finish No Earlier Than Schedules a task to finish
on or after a specified date
Finish No Later Than Schedules a task to finish
on or before a specified
date
continued

45. Task constraints, continued
Constraint Description
Must Finish On Schedules a task to finish
on the specified date
Must Start On Schedules a task to start on
a specified date
Start No Earlier Than Schedules a task to start on
or after a specified date
Start No Later Than Schedules a task to start on
or before a specified date

46. RESOURCE MANAGEMENT
Topic 4

47. Create a base calendar
1. On the Project tab, click Change Working
Time
2. Click Create New Calendar
3. Type a name for the calendar
4. Select “Create new base calendar” and click
OK
5. Make the necessary changes in the calendar
6. Specify the calendar exceptions and working
times for the work weeks
7. Click OK
8. On the Ribbon, click Project Information
9. Select the new base calendar and click OK

48. Change Working Time

49. Resource types
 Work resource
– Performs work on a task
– Examples: people, equipment
 Cost resource
– Fixed amount of money applied to a task
without making the cost dependent on work
performed
– Examples: storage facility costs, airfare
 Material resource
– Item used to perform work on a task
– Examples: paint, wood, steel, fuel

50. Assign resources
1. Switch to Gantt Chart view
2. Select the task to which you want to
assign a resource
3. On the Task tab, click Assign
Resources
4. Select a resource and click Assign
5. Click Close

51. VIEWS AND TABLES
Topic 5

52. Calendar view

53. Timeline formatting

54. Insert a column(ex: WBS)
1. Right-click the column heading that’s
to the right of where you want to
insert the WBS column
2. Choose Insert Column
3. Type WBS and press Enter
4. Resize the column as needed

55. WBS codes

56. FILTERS, GROUPS AND
SORTING
Topic 6

57. Filter a view
1. Click the View tab
2. From the Filter list, select a filter
3. To return to an unfiltered view,
choose [No Filter] from the Filter list

58. Apply an AutoFilter
1. In the Sheet pane, click the arrow on
the right edge of the column you want
to filter by
2. Do either of the following:
– Click Filters and select a built-in option
– Clear Select All, and check only the
items you want to see

59. A grouped task list

60. PRJ102i – Project 2013
Advanced
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61. Project 2013: Advanced
1. Using Templates and Importing Data
2. Managing a Project
3. Analyzing and Adjusting the Plan
4. Working with Reports
5. Customizing Project
6. Managing Multiple Projects
7. Exchanging Project Information

62. MANAGING A PROJECT
Topic 2

63. Save a baseline plan
1. Click the Project tab
2. Click Set Baseline and select Set
Baseline
3. Verify that “Entire project” is selected,
and click OK

64. Update a baseline plan
1. Select the new tasks that were not
part of the original baseline plan
2. On the Project tab, click Set Baseline
and select Set Baseline
3. Check the date to make sure you’re
updating the correct baseline plan; or
select the correct baseline plan from
the list
4. Select “Selected tasks” and click OK
5. Click Yes

65. Task bars in Tracking Gantt view

66. Update actual start and finish dates
1. Select the task you want to update
2. On the Task tab, click the arrow next
to Mark on Track
3. Select Update Tasks
4. Enter the actual start and finish dates
if the task did not start and/or finish
on the scheduled dates
5. Click OK

67. The status date
 Important component of project
management
– At varying intervals, you’ll want to get
task status information from resources
 Use the last day of a reporting period
as the status date
– It represents the end of that day
 Project uses the status date for
calculating progress

68. Progress in Network Diagram view

69. ANALYZING AND ADJUSTING
THE PLAN
Topic 3

70. The Project Statistics dialog box

71. WORKING WITH REPORTS
Topic 4

72. Report categories

73. Project Overview report

74. Printing a date range

75. Create a visual report
1. On the Reports tab, click Visual
Reports
2. Select the visual report you want to
create
3. Select the level of usage data to be
included
4. Click View to generate the report and
open it
5. In Excel or Visio, make any needed
changes, and save the file

76. A visual report

77. CUSTOMIZING A PROJECT
Topic 5

78. Customize the timescale
1. Right-click the timescale and choose
Timescale
2. From the Show list, select the tiers
you want to display
3. Click a Tier tab
4. Select the desired units, label,
alignment, and count
5. Repeat steps 3-4 for the other tiers
6. Click OK

79. The Timescale dialog box

80. Project 2013 Accelerated
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submit them to your instructor or
online
 Enjoy using Project!